University of Wisconsin-Madison
Administrative Assistant III
University of Wisconsin-Madison, River Falls, Wisconsin, United States, 54022
Administrative Assistant III
This position provides intensive support for planning, communications, events, and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events, assisting with the College's external messaging, interfacing with a variety of stakeholders, facilitating visits, and evaluating efforts to increase their efficacy. Responsibilities include: Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders. Plan and assist with events to engage these stakeholders effectively, fostering deeper attachment to, and investment in, our people and programs. Regularly review the College's external messaging to ensure it is accurate, timely, and effective. Solicit feedback from key audiences/stakeholders to refine and improve the College's messaging and engagement efforts. Liaise and coordinate with other units, including Admissions, Advancement, Foundation, and UMC. Compile and maintain accurate lists of stakeholders contact information. Develop and assist with outreach/messaging campaigns. Greet, guide, and assist special guests, as needed. Represent the College as needed, including welcoming and guiding visitors at events. Supervise student workers as needed. Assist the Guest Relations Coordinator and the Content and Messaging Coordinator in promoting events. Provide supplemental support for the Central Coordinator, including assistance with reception, scheduling, mail distribution, and other faculty and staff support needs. Plan and assist with arrangements for College events which engage stakeholders, including assisting with processing of payments. Provide limited logistical and promotional support for departmental events engaging internal audiences. Ensure compliance with all relevant policies and protocols for supported campus visits, including minors. Assist with event set-up as needed. Coordinate with the Guest Contracts Coordinator and the Messaging and Content Coordinator to provide staff presence at events as needed and appropriate. Create and/or post promotional content for the College's events to campus and external audiences. Key job responsibilities include: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Develops, sends, receives, copies, and distributes communications to the appropriate entities. Prepares and audits complex records, edits documents, and reviews work done by others. Serves as a primary point of contact for individuals and groups, providing organizational information. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records. Department: College of Arts and Sciences Compensation: $20.40 per hour Required qualifications include: Experience with planning events. Outstanding organizational and time management skills. Excellent customer service and interpersonal skills. Comfort presenting and interacting with large groups. Excellent writing skills and attention to detail. Proficiency with Microsoft Office. Ability to learn and use a variety of technologies effectively. Willingness to work some evenings and weekends to assist with events outside of regular business hours. Preferred qualifications include: Experience with website management, social media, and/or content creation in a professional setting. Experience with spreadsheets, mailing campaigns, and/or survey tools. Experience with technologies that support event planning. Experience working in an educational environment. To apply, applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience Deadline to apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before July 27, 2025. UW-River Falls provides reasonable accommodations for applicants and employees with disabilities.
This position provides intensive support for planning, communications, events, and analysis to deepen relationships and engagement with stakeholders and supporters of the College of Arts and Sciences. This includes planning and assisting with events, assisting with the College's external messaging, interfacing with a variety of stakeholders, facilitating visits, and evaluating efforts to increase their efficacy. Responsibilities include: Work closely with unit leaders and the dean's office to understand key strengths and needs of the college, helping to prioritize, message, and demonstrate these effectively to stakeholders. Plan and assist with events to engage these stakeholders effectively, fostering deeper attachment to, and investment in, our people and programs. Regularly review the College's external messaging to ensure it is accurate, timely, and effective. Solicit feedback from key audiences/stakeholders to refine and improve the College's messaging and engagement efforts. Liaise and coordinate with other units, including Admissions, Advancement, Foundation, and UMC. Compile and maintain accurate lists of stakeholders contact information. Develop and assist with outreach/messaging campaigns. Greet, guide, and assist special guests, as needed. Represent the College as needed, including welcoming and guiding visitors at events. Supervise student workers as needed. Assist the Guest Relations Coordinator and the Content and Messaging Coordinator in promoting events. Provide supplemental support for the Central Coordinator, including assistance with reception, scheduling, mail distribution, and other faculty and staff support needs. Plan and assist with arrangements for College events which engage stakeholders, including assisting with processing of payments. Provide limited logistical and promotional support for departmental events engaging internal audiences. Ensure compliance with all relevant policies and protocols for supported campus visits, including minors. Assist with event set-up as needed. Coordinate with the Guest Contracts Coordinator and the Messaging and Content Coordinator to provide staff presence at events as needed and appropriate. Create and/or post promotional content for the College's events to campus and external audiences. Key job responsibilities include: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Develops, sends, receives, copies, and distributes communications to the appropriate entities. Prepares and audits complex records, edits documents, and reviews work done by others. Serves as a primary point of contact for individuals and groups, providing organizational information. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records. Department: College of Arts and Sciences Compensation: $20.40 per hour Required qualifications include: Experience with planning events. Outstanding organizational and time management skills. Excellent customer service and interpersonal skills. Comfort presenting and interacting with large groups. Excellent writing skills and attention to detail. Proficiency with Microsoft Office. Ability to learn and use a variety of technologies effectively. Willingness to work some evenings and weekends to assist with events outside of regular business hours. Preferred qualifications include: Experience with website management, social media, and/or content creation in a professional setting. Experience with spreadsheets, mailing campaigns, and/or survey tools. Experience with technologies that support event planning. Experience working in an educational environment. To apply, applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience Deadline to apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before July 27, 2025. UW-River Falls provides reasonable accommodations for applicants and employees with disabilities.