Friends School of Baltimore
Job Description
Job Description
At a Glance
: Job Title: Advancement Assistant Location: Friends School of Baltimore - Baltimore, MD 21210 Reports To: Director of Annual Giving & Development Operations Position Type: Full Time Pay rate:$24-26 per hour
Friends School is a Quaker, co-educational, college preparatory school, Pre-K through Grade 12, in Baltimore City, enrolling 835 students, 41% of whom identify as children of color. We are guided by the Quaker ideals of simplicity, peace, integrity, community, equality, and stewardship. We strive to be a purposefully inclusive community that reflects the racial, ethnic, cultural, socioeconomic, and religious diversity of our city and our region.
Context and Philosophy The faculty and staff of Friends School supports the mission of the School through their commitment to a collaborative work environment, to which they contribute joy, passion, a sense of humor, organization, and flexibility. Regardless of position, Friends School employees interact with students and colleagues in a respectful and warm manner. In addition to a commitment to the fundamental ideals of Quaker education, Friends School staff members are expected to model and foster the Habits of Mind, which we believe are essential to an outstanding 21st century education: creativity, curiosity, empathy, reflection, and resilience. Position Overview Friends School of Baltimore seeks a full-time Advancement Assistant, available immediately. This 12-month, full time, hourly position serves as administrative and programmatic support for the overall Advancement Office, and specifically for the Chief Advancement Officer and the Associate Director of Advancement. Responsibilities The duties of these positions include, but, are not limited to: Serve as the primary administrative support for the Chief Advancement Officer and the Associate Director of Advancement. Serve as the office manager for the overall office and team. Maintain various calendars. Set up meetings, events, small and large gatherings in coordination with team members, locally and regionally, as directed. Assist with morning, night and weekend events and meetings by taking minutes, managing attendance, setting up catering, preparing materials, etc... Ensure the efficient day-to-day operations of the Advancement Office, by submitting facilities work orders, tracking purchase orders and expenses, reconciling deposits and monitoring budgets as directed, monitoring inventory, ordering supplies and organizing common areas. Support the Major Gifts team and the
stewardship/cultivation
functions of the office, as directed by the Chief Advancement Officer. Responsibilities may include: producing custom donor acknowledgements, events planning and logistics, data entry and action tracking, content development, calendar management and appointment scheduling, travel arrangements, minutes, notes-taking, assisting with top prospects and volunteer committees. Provide logistical support and take on responsibilities for important annual events, such as major donor dinners/receptions and cultivation events, grandparents' day activities and Alumni Weekend. Assist with tracking and/or proofing event activities as needed (entering attendance; payment information; credit card processing; payment reports and deposits; and event report generation). Other duties, as assigned. Qualifications: Successful candidates will possess the following qualifications: Bachelor's Degree required. Demonstrated interest in supporting nonprofits through fundraising, and specifically, the Friends School's mission through the work of the fundraising office. Commitment to working 40 hours per week on campus. A positive and professional demeanor. A desire to provide concierge-level customer service. Commitment to maintaining confidentiality and upholding high standards of integrity. Highly skilled in Microsoft Office Suite; including Outlook, Word and Excel, and Zoom. Exceptional organizational skills and a demonstrated ability to successfully balance priorities and meet deadlines. Excellent interpersonal, verbal and written communication skills. Approach new projects and skill development with curiosity and enthusiasm. Ability to learn quickly and work with a dynamic constituent relations team, and at same time, work on projects independently. Willingness to attend and support early morning, evening and weekend events/meetings. Understand the importance of attention to detail. Flexible and adaptable to a fast-paced environment and changing priorities. Familiarity with database work (such as Raiser's Edge, Financial Edge, PCR, etc.) a plus!
Review of resumes will begin immediately and continue until the position is filled. Interested candidates should apply with their resume, cover letter, and supporting documents to the link on the School website. A search committee will review candidate information and will contact those candidates with whom they are interested in speaking.
Friends School of Baltimore actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community which strives to reflect the world's diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends School of Baltimore is an equal opportunity employer. Candidates of color and members of other underrepresented groups who might enrich and diversify the school community are strongly encouraged to apply.
Job Posted by ApplicantPro
Job Description
At a Glance
: Job Title: Advancement Assistant Location: Friends School of Baltimore - Baltimore, MD 21210 Reports To: Director of Annual Giving & Development Operations Position Type: Full Time Pay rate:$24-26 per hour
Friends School is a Quaker, co-educational, college preparatory school, Pre-K through Grade 12, in Baltimore City, enrolling 835 students, 41% of whom identify as children of color. We are guided by the Quaker ideals of simplicity, peace, integrity, community, equality, and stewardship. We strive to be a purposefully inclusive community that reflects the racial, ethnic, cultural, socioeconomic, and religious diversity of our city and our region.
Context and Philosophy The faculty and staff of Friends School supports the mission of the School through their commitment to a collaborative work environment, to which they contribute joy, passion, a sense of humor, organization, and flexibility. Regardless of position, Friends School employees interact with students and colleagues in a respectful and warm manner. In addition to a commitment to the fundamental ideals of Quaker education, Friends School staff members are expected to model and foster the Habits of Mind, which we believe are essential to an outstanding 21st century education: creativity, curiosity, empathy, reflection, and resilience. Position Overview Friends School of Baltimore seeks a full-time Advancement Assistant, available immediately. This 12-month, full time, hourly position serves as administrative and programmatic support for the overall Advancement Office, and specifically for the Chief Advancement Officer and the Associate Director of Advancement. Responsibilities The duties of these positions include, but, are not limited to: Serve as the primary administrative support for the Chief Advancement Officer and the Associate Director of Advancement. Serve as the office manager for the overall office and team. Maintain various calendars. Set up meetings, events, small and large gatherings in coordination with team members, locally and regionally, as directed. Assist with morning, night and weekend events and meetings by taking minutes, managing attendance, setting up catering, preparing materials, etc... Ensure the efficient day-to-day operations of the Advancement Office, by submitting facilities work orders, tracking purchase orders and expenses, reconciling deposits and monitoring budgets as directed, monitoring inventory, ordering supplies and organizing common areas. Support the Major Gifts team and the
stewardship/cultivation
functions of the office, as directed by the Chief Advancement Officer. Responsibilities may include: producing custom donor acknowledgements, events planning and logistics, data entry and action tracking, content development, calendar management and appointment scheduling, travel arrangements, minutes, notes-taking, assisting with top prospects and volunteer committees. Provide logistical support and take on responsibilities for important annual events, such as major donor dinners/receptions and cultivation events, grandparents' day activities and Alumni Weekend. Assist with tracking and/or proofing event activities as needed (entering attendance; payment information; credit card processing; payment reports and deposits; and event report generation). Other duties, as assigned. Qualifications: Successful candidates will possess the following qualifications: Bachelor's Degree required. Demonstrated interest in supporting nonprofits through fundraising, and specifically, the Friends School's mission through the work of the fundraising office. Commitment to working 40 hours per week on campus. A positive and professional demeanor. A desire to provide concierge-level customer service. Commitment to maintaining confidentiality and upholding high standards of integrity. Highly skilled in Microsoft Office Suite; including Outlook, Word and Excel, and Zoom. Exceptional organizational skills and a demonstrated ability to successfully balance priorities and meet deadlines. Excellent interpersonal, verbal and written communication skills. Approach new projects and skill development with curiosity and enthusiasm. Ability to learn quickly and work with a dynamic constituent relations team, and at same time, work on projects independently. Willingness to attend and support early morning, evening and weekend events/meetings. Understand the importance of attention to detail. Flexible and adaptable to a fast-paced environment and changing priorities. Familiarity with database work (such as Raiser's Edge, Financial Edge, PCR, etc.) a plus!
Review of resumes will begin immediately and continue until the position is filled. Interested candidates should apply with their resume, cover letter, and supporting documents to the link on the School website. A search committee will review candidate information and will contact those candidates with whom they are interested in speaking.
Friends School of Baltimore actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community which strives to reflect the world's diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends School of Baltimore is an equal opportunity employer. Candidates of color and members of other underrepresented groups who might enrich and diversify the school community are strongly encouraged to apply.
Job Posted by ApplicantPro