Grants and Contracts Specialist

At the North Dakota Department of Agriculture, we are committed to serving, advocating for, protecting, and promoting agriculture to benefit everyone by supporting diversity, innovation, research, and trade. As a valued member of the department, you will enjoy a comprehensive employee benefits package that includes fully paid family health insurance, paid holidays and leave, a retirement plan, a flexible work schedule, and opportunities for professional growth and development.
Salary: $4,700 - $5,450 per month + benefits including fully paid family health insurance
As a Grants and Contracts Specialist, you will become an integral member of the Administrative Services Division.
Summary of work:

• Assist program managers from each division to develop and manage program/department grant budgets and expenditures.
• Responsible for processing vendor invoices and reimbursements, entering supplier transactions, and reconciling statements.
• Monitor grant award expenditures to ensure compliance with the allowability of expense, ensuring expenses meet the intent of the funds, and that expenditures meet the various periods of performance.
• Responsible for periodic internal reviews as needed.
• Prepare quarterly billings for federal grants.
• Contract preparation and tracking grant awards.
• Assist in preparing reports for the department's financial audit and budget.
• Maintain records of department assets, surplus, and off-site storage; conduct annual inventories.

Work Location:
This position is based on-site at the North Dakota State Capitol in Bismarck, and requires regular in-office presence to support collaborative efforts across divisions.
Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least two years of professional experience in accounting or financial management.
• Proficiency in Microsoft Excel and Outlook.
• Strong verbal, written, and interpersonal communication skills.

Preferred Qualifications:

• Experience in drafting or preparing contracts.
• Experience in grant preparation, monitoring, or administration.
• Knowledge of state and federal fiscal rules and regulations.
• Accounts payable processing experience.
• Familiarity with the PeopleSoft Financials module.
• At least one year of experience in state government.

Application Procedures:
Applicants must complete the online application at before the closing date by 11:59 PM CST, including a resume, cover letter and college transcript(s) (official or unofficial). The cover letter must include a detailed summary of how you meet the qualifications of the position, including your education, work experience, and skills specific to the job duties.
Due to access of restricted information, the successful candidate will be required to complete a satisfactory criminal background check.
Applicants must be legally authorized to work in the United States. The Department of Agriculture does not provide sponsorships.
Applicants who experience technical difficulties during the application process should contact or 701-328-3290. For more information or if you need accommodation or assistance in the application or selection process, please contact Shelley Theisen, Human Resource Offer at (701) 328-4757 or 1-800-242-7535.
About Team ND
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Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.