University of California , San Francisco
Assistant Project Manager
University of California , San Francisco, San Francisco, California, United States, 94199
Join to apply for the
Assistant Project Manager
role at
University of California, San Francisco Join to apply for the
Assistant Project Manager
role at
University of California, San Francisco Job Summary
The Real Estate
Full Time
85448BR
Job Summary
The
Assistant Project Manager
will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects of a greater value . They will frequently interact with the clients, consultants and contractors to ensure the delivery of projects meet financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics. The APM will be the lead on small capital projects and/or components of a larger project they are assigned to. They will be responsible for all phases of construction, coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met and ensuring that all aspects of our services are being delivered to the highest level to ensure client satisfaction.
Major Duties Include
Initial phase of estimating support review approved drawings and develop requisitions for material purchases. Preparation of job start-up and close-out checklists Preparation of project budgets. Produce a timeline for the project with start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals. Process change orders, purchase requests, and work closely with purchasing and procurement for material ordering. Solicitation, evaluation and selection of architects, contractors and other consultants/vendors. Issue contracts and purchase orders Verify materials are procured and the scope of work is developed before the job goes into production. Work on tracking/submitting Request for Information (RFI) and change orders. Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and manage day-to-day project activities Review pay applications and invoices from contractors, architects and other vendors, assisting in prompt processing of invoices and prompt payment
For projects that are greater than $5M, the Assistant Project Manager will be responsible for above duties in addition to working under the direction of a Senior Project Manager and/or Project Manager to:
Perform daily assignments and participate in monthly staff meetings Participate in all project meetings, take meeting minutes and distribute to all project team members Preparation of all RFP/bid packages and support the bid process Process all submittals, requests for information, shop drawings, change proposals and change orders Preparation of daily, weekly and monthly reports that discuss, in detail, the status of the project Ensure agreements, insurance certificates, bonds, and other documents are executed accurately Review of change proposals from architects, contractors and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager Development of estimates and budgets for assigned projects Developing monthly job status report and participate in the preparation of the project risk analysis.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capitalassets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.
The department serves to provide the following services, which includes:
Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code. Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including Space Analytics, Geographic Information Systems (GIS), Project Management Information Systems (PMIS) and document management. Campus Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning. Provides professional planning services that guide the physical development of the campus and assists in strategic development and improvements of buildings and space to support UCSF's mission of research, teaching, health care, and public service. The department maintains the Long-Range Development Plan (LRDP) for UCSF campus sites, develops land use plans, site and new facility evaluation, and conducts environmental analysis to comply with the California Environmental Quality Act (CEQA). Assess campus space needs and requirements, and annually updates the campus Capital Improvement Program that draws upon state, non-state, and campus discretionary resources to fund capital projects. Design & Construction manages the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients. Finance, Administrative and Operations Services provides financial, HR and administrative management and support services for all UCSF Real Estate functions Real Estate Services: overseas UCSFs real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate. This includes acquisition, disposition, development and provides asset management services for over one million square feet of leased office, laboratory, medical, clinic, and residential space.
UCSF Real Estate includes approximately 154 UCSF and contract personnel; operating/recharge budgets of more than $60M per year; current year capital project expenditures of $208M; and oversight and responsibility for a $9.7B long-range capital development plan.
Required Qualifications
Bachelor's degree in related area and 3-5 years relevant experience and / or equivalent experience / training. 1-3 years experience in project management or equivalent experience on a Design & Construction project team. Thorough project management skills, including skill to manage complex projects. Thorough skills in problem recognition / avoidance / resolution. Thorough organizational and analytical skills including skill to provide high quality control. Detail oriented to accurately proof contracts and other documents. Thorough written, verbal and interpersonal communications skills including high level political acumen.
Preferred Qualifications
Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget. Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices. Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the worlds leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004267 FAC PROJECT MGT SPEC 3 HC
Job Category
Professional (Non-Clinical), Real Estate Services
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Fully On-Site
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday Friday, 8:00 a.m. 5:00 p.m.
Seniority level
Seniority level
Not Applicable Employment type
Employment type
Full-time Job function
Job function
Project Management and Information Technology Industries
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Assistant Project Manager
role at
University of California, San Francisco Join to apply for the
Assistant Project Manager
role at
University of California, San Francisco Job Summary
The Real Estate
Full Time
85448BR
Job Summary
The
Assistant Project Manager
will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects of a greater value . They will frequently interact with the clients, consultants and contractors to ensure the delivery of projects meet financial and scheduled targets. This position will be integral to the success of multiple concurrent projects and will participate in every aspect of the capital project process with a focus on Pre-Construction & Construction Project Administration and Logistics. The APM will be the lead on small capital projects and/or components of a larger project they are assigned to. They will be responsible for all phases of construction, coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met and ensuring that all aspects of our services are being delivered to the highest level to ensure client satisfaction.
Major Duties Include
Initial phase of estimating support review approved drawings and develop requisitions for material purchases. Preparation of job start-up and close-out checklists Preparation of project budgets. Produce a timeline for the project with start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals. Process change orders, purchase requests, and work closely with purchasing and procurement for material ordering. Solicitation, evaluation and selection of architects, contractors and other consultants/vendors. Issue contracts and purchase orders Verify materials are procured and the scope of work is developed before the job goes into production. Work on tracking/submitting Request for Information (RFI) and change orders. Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and manage day-to-day project activities Review pay applications and invoices from contractors, architects and other vendors, assisting in prompt processing of invoices and prompt payment
For projects that are greater than $5M, the Assistant Project Manager will be responsible for above duties in addition to working under the direction of a Senior Project Manager and/or Project Manager to:
Perform daily assignments and participate in monthly staff meetings Participate in all project meetings, take meeting minutes and distribute to all project team members Preparation of all RFP/bid packages and support the bid process Process all submittals, requests for information, shop drawings, change proposals and change orders Preparation of daily, weekly and monthly reports that discuss, in detail, the status of the project Ensure agreements, insurance certificates, bonds, and other documents are executed accurately Review of change proposals from architects, contractors and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager Development of estimates and budgets for assigned projects Developing monthly job status report and participate in the preparation of the project risk analysis.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capitalassets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.
The department serves to provide the following services, which includes:
Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code. Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including Space Analytics, Geographic Information Systems (GIS), Project Management Information Systems (PMIS) and document management. Campus Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning. Provides professional planning services that guide the physical development of the campus and assists in strategic development and improvements of buildings and space to support UCSF's mission of research, teaching, health care, and public service. The department maintains the Long-Range Development Plan (LRDP) for UCSF campus sites, develops land use plans, site and new facility evaluation, and conducts environmental analysis to comply with the California Environmental Quality Act (CEQA). Assess campus space needs and requirements, and annually updates the campus Capital Improvement Program that draws upon state, non-state, and campus discretionary resources to fund capital projects. Design & Construction manages the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients. Finance, Administrative and Operations Services provides financial, HR and administrative management and support services for all UCSF Real Estate functions Real Estate Services: overseas UCSFs real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate. This includes acquisition, disposition, development and provides asset management services for over one million square feet of leased office, laboratory, medical, clinic, and residential space.
UCSF Real Estate includes approximately 154 UCSF and contract personnel; operating/recharge budgets of more than $60M per year; current year capital project expenditures of $208M; and oversight and responsibility for a $9.7B long-range capital development plan.
Required Qualifications
Bachelor's degree in related area and 3-5 years relevant experience and / or equivalent experience / training. 1-3 years experience in project management or equivalent experience on a Design & Construction project team. Thorough project management skills, including skill to manage complex projects. Thorough skills in problem recognition / avoidance / resolution. Thorough organizational and analytical skills including skill to provide high quality control. Detail oriented to accurately proof contracts and other documents. Thorough written, verbal and interpersonal communications skills including high level political acumen.
Preferred Qualifications
Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget. Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices. Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the worlds leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Organization
Campus
Job Code and Payroll Title
004267 FAC PROJECT MGT SPEC 3 HC
Job Category
Professional (Non-Clinical), Real Estate Services
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Fully On-Site
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday Friday, 8:00 a.m. 5:00 p.m.
Seniority level
Seniority level
Not Applicable Employment type
Employment type
Full-time Job function
Job function
Project Management and Information Technology Industries
Higher Education Referrals increase your chances of interviewing at University of California, San Francisco by 2x Get notified about new Assistant Project Manager jobs in
San Francisco, CA . Multifamily Construction Assistant Pre-Construction Manager
Redwood City, CA $140,000.00-$170,000.00 2 weeks ago San Francisco, CA $125,000.00-$160,000.00 5 days ago Project Development Manager / Construction Manager - Construction Project Manager - Pre Construction Manager - Architectural Project Manager - Los Angeles CA
Associate Project Manager, Clinical Biomarker Operation
San Francisco, CA $75,000.00-$85,000.00 3 months ago Assistant Resident Engineer / Assistant Construction Manager - Los Angeles CA
Associate Director Project Manager Healthcare Construction
Sr. Project Manager with ERP and Azure DevOps - Remote
San Francisco, CA $80,000.00-$85,000.00 3 days ago Oakland, CA $80,000.00-$110,000.00 2 weeks ago San Francisco, CA $150,000.00-$170,000.00 14 hours ago San Francisco, CA $68,000.00-$125,000.00 2 weeks ago Senior Project Manager (Front End Planning/Precon)
San Francisco, CA $130,000.00-$150,000.00 2 weeks ago San Mateo, CA $80,000.00-$85,000.00 3 days ago San Francisco, CA $155,000.00-$200,000.00 6 months ago Assistant Superintendent Commercial Construction
Oakland, CA $90,000.00-$90,000.00 2 weeks ago Project and Program Senior Manager - Redwood City, CA
Redwood City, CA $157,000.00-$235,000.00 17 hours ago San Francisco, CA $95,000.00-$115,000.00 2 days ago Oakland, CA $201,200.00-$229,300.00 1 month ago Senior Manager, Major Projects Procurement
Oakland, CA $147,000.00-$251,000.00 5 days ago Senior Enterprise Delivery Manager, Migrations
San Francisco, CA $140,700.00-$208,400.00 2 weeks ago Senior Project Manager - Transmission Routing and Siting
San Francisco, CA $143,078.00-$187,252.00 4 weeks ago Oakland, CA $140,000.00-$220,000.00 2 weeks ago Oakland, CA $175,000.00-$230,000.00 1 week ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr