Malin
We're seeking a highly organized, proactive
Executive Coordinator
to serve as the strategic partner to executive leadership. This role is ideal for someone who thrives on managing complexity, brings clarity to fast-paced workflows, and treats the executive's time and priorities like a high-value portfolio.
You'll be responsible for managing schedules, preparing meetings, tracking initiatives, and ensuring the executive is consistently prepared, informed, and focused on high-level decision-making. If you're detail-oriented, discreet, and energized by enabling leadership success-this is your opportunity to make a meaningful impact.
Key Responsibilities
Project manage the executive's calendar, priorities, and daily workflow Prepare agendas, briefing materials, and follow-up trackers for meetings Track key initiatives and deadlines across departments Draft and manage professional communications with clarity and discretion Coordinate travel logistics and expense reporting Serve as a central point of contact for internal and external stakeholders Anticipate needs and proactively manage shifting priorities Education & Experience
Bachelor's degree in Business Administration, Communications, or related field preferred Minimum 5 years of experience supporting senior executives or managing complex administrative operations Experience in fast-paced, high-trust environments with cross-functional exposure Knowledge, Skills & Abilities
Expertise in calendar and schedule management Strong written and verbal communication skills Proficiency in Microsoft Office and project tracking tools Ability to anticipate needs, maintain confidentiality, and manage competing priorities High emotional intelligence and organizational awareness Work Environment & Physical Demands
Professional office setting with hybrid flexibility Fast-paced, deadline-driven environment with occasional extended hours Prolonged periods of computer work; occasional lifting of materials up to 20 lbs
Executive Coordinator
to serve as the strategic partner to executive leadership. This role is ideal for someone who thrives on managing complexity, brings clarity to fast-paced workflows, and treats the executive's time and priorities like a high-value portfolio.
You'll be responsible for managing schedules, preparing meetings, tracking initiatives, and ensuring the executive is consistently prepared, informed, and focused on high-level decision-making. If you're detail-oriented, discreet, and energized by enabling leadership success-this is your opportunity to make a meaningful impact.
Key Responsibilities
Project manage the executive's calendar, priorities, and daily workflow Prepare agendas, briefing materials, and follow-up trackers for meetings Track key initiatives and deadlines across departments Draft and manage professional communications with clarity and discretion Coordinate travel logistics and expense reporting Serve as a central point of contact for internal and external stakeholders Anticipate needs and proactively manage shifting priorities Education & Experience
Bachelor's degree in Business Administration, Communications, or related field preferred Minimum 5 years of experience supporting senior executives or managing complex administrative operations Experience in fast-paced, high-trust environments with cross-functional exposure Knowledge, Skills & Abilities
Expertise in calendar and schedule management Strong written and verbal communication skills Proficiency in Microsoft Office and project tracking tools Ability to anticipate needs, maintain confidentiality, and manage competing priorities High emotional intelligence and organizational awareness Work Environment & Physical Demands
Professional office setting with hybrid flexibility Fast-paced, deadline-driven environment with occasional extended hours Prolonged periods of computer work; occasional lifting of materials up to 20 lbs