The Bartolotta Restaurants
Payroll & Benefits Specialist
The Bartolotta Restaurants, Milwaukee, Wisconsin, United States, 53244
Job Type
Full-time
Description
The Payroll & Benefits Specialist is responsible for the accurate and timely processing of bi-weekly payroll and the administration of benefit programs. This position plays a key role in maintaining compliance, responding to team member questions, partnering with third party vendors, and ensuring a seamless experience in both payroll and benefit functions, with approximately 70% of the role focused on payroll and 30% on benefits.
PRIMARY DUTIES AND RESPONSIBILITIES:
Payroll (Approx. 70%)
Process timely bi-weekly payrolls accurately for hourly and salaried team members across multiple locations. Assists with bi-weekly, quarterly, and year-end calculations of bonuses, commissions, and other salary-based compensation. Maintain payroll records, team member data, timekeeping reports, deductions, and reimbursements. Ensures timely deposit and reporting of all funds related to payroll, 401k, HSA, HRA, FSA, garnishments, withholdings, etc. Administers internal audit and control procedures to ensure that all wages, including tip allocations, and taxes are accurate. Ensure team member pay set-up is accurate; assist with pay cards as needed. Ensure compliance with all federal, state, and local wage and hour laws. Review and verify timecard approvals, resolve discrepancies, and follow up on missing information. Manage payroll-related adjustments including new hires, terminations, promotions, transfers, and compensation changes. Process off-cycle checks, corrections, and retroactive payments as needed. Manage garnishments, wage deductions, and wage verifications. Monitors PTO balances accordingly and adjusts as needed for negative balances or changes in employment status that impact the payout of vacation, including team members exiting the company and/or transferring from full-time to part-time, etc. Prepare payroll reports for Finance, HR, and other departments as needed. Assist with year-end processing, including W-2s and other related documentation. Serve as a point of contact for payroll-related inquiries and support from team members and managers. Maintains confidentiality and security of team member payroll information. Benefits (Approx. 30%)
Support benefits administration including health, dental, vision, group and voluntary life insurance, FSA/HAS/HRA, voluntary benefit plans, and 401(k) plans. Verifies the accuracy of bi-weekly team member benefit premiums and maintains data in order to track and verify team member benefit-related costs. Assist with team member benefit enrollments, status changes, and terminations in benefit platforms. Respond to team member questions regarding benefit eligibility, coverage, and plan details. Manage monthly benefit invoice reconciliations. Coordinate with third-party benefit providers and brokers to troubleshoot issues and ensure data accuracy. Ensure accurate benefits deductions, approve pending team member changes, and approve COBRA notifications. Assist in annual open enrollment and benefits communication. Help maintain compliance with applicable laws and regulations (ACA, COBRA, ERISA, etc.). Support annual benefits and retirement plan audits, including gathering documentation, preparing reports, and coordinating with auditors. Assist in compiling and reviewing data for 5500 filings to ensure accurate and timely submission. Generate benefits reports as needed and assist with other internal or external audits. All Other Duties as Assigned
Requirements
QUALIFICATION REQUIREMENTS:
Advanced understanding of payroll processing, taxes, benefit administration, garnishments, and other deductions. Demonstrated strong performance in analytical, innovative, and critical thinking, strategy and collaboration. Exceptional interpersonal, oral, presentation and written communication skills. Superior multi-tasking, organizational skills, accuracy, and attention to detail. Self-starter with excellent time management skills with a proven ability to prioritize tasks and meet deadlines. Strong problem-solving and decision-making skills. Ability to act with integrity, professionalism, and confidentiality. Able to build relationships at all levels of the organization. Excellent project management skills. Knowledge of employment-related laws and regulations. Solid data entry and math skills. Familiarity with accounting principles. Proficient with Microsoft Office Suite. Proficiency with HRIS, Payroll, Benefit Administration systems, and financial software. EDUCATION and/or EXPERIENCE REQUIREMENTS:
Proven experience as a Payroll & Benefits Specialist or in a similar role. At least three years of payroll processing experience required; multi-location experience preferred. At least two years of benefits administration experience. Knowledge of HRIS/payroll systems (e.g., Paylocity, Employee Navigator or similar). Experience in hospitality or service industry a plus. Fluency in Spanish a plus. PHYSICAL REQUIREMENTS:
Must be able to sit for prolonged periods of time in front of a computer daily. Digital dexterity and hand/eye coordination in operation of office and computer equipment. Close visual acuity for tasks such as reading, analyzing data, reviewing documents, and computer monitors. Ability to communicate and understand others effectively through speaking and hearing both in person and on the phone. Occasional moving, reaching and lifting of 10-20 pounds for handling files, boxes of paper, or office supplies. Frequent walking and standing. Due to the nature of computer-based work, repetitive movements of the wrists, hands, and/or fingers are common.
ADA Disclaimer : In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
Full-time
Description
The Payroll & Benefits Specialist is responsible for the accurate and timely processing of bi-weekly payroll and the administration of benefit programs. This position plays a key role in maintaining compliance, responding to team member questions, partnering with third party vendors, and ensuring a seamless experience in both payroll and benefit functions, with approximately 70% of the role focused on payroll and 30% on benefits.
PRIMARY DUTIES AND RESPONSIBILITIES:
Payroll (Approx. 70%)
Process timely bi-weekly payrolls accurately for hourly and salaried team members across multiple locations. Assists with bi-weekly, quarterly, and year-end calculations of bonuses, commissions, and other salary-based compensation. Maintain payroll records, team member data, timekeeping reports, deductions, and reimbursements. Ensures timely deposit and reporting of all funds related to payroll, 401k, HSA, HRA, FSA, garnishments, withholdings, etc. Administers internal audit and control procedures to ensure that all wages, including tip allocations, and taxes are accurate. Ensure team member pay set-up is accurate; assist with pay cards as needed. Ensure compliance with all federal, state, and local wage and hour laws. Review and verify timecard approvals, resolve discrepancies, and follow up on missing information. Manage payroll-related adjustments including new hires, terminations, promotions, transfers, and compensation changes. Process off-cycle checks, corrections, and retroactive payments as needed. Manage garnishments, wage deductions, and wage verifications. Monitors PTO balances accordingly and adjusts as needed for negative balances or changes in employment status that impact the payout of vacation, including team members exiting the company and/or transferring from full-time to part-time, etc. Prepare payroll reports for Finance, HR, and other departments as needed. Assist with year-end processing, including W-2s and other related documentation. Serve as a point of contact for payroll-related inquiries and support from team members and managers. Maintains confidentiality and security of team member payroll information. Benefits (Approx. 30%)
Support benefits administration including health, dental, vision, group and voluntary life insurance, FSA/HAS/HRA, voluntary benefit plans, and 401(k) plans. Verifies the accuracy of bi-weekly team member benefit premiums and maintains data in order to track and verify team member benefit-related costs. Assist with team member benefit enrollments, status changes, and terminations in benefit platforms. Respond to team member questions regarding benefit eligibility, coverage, and plan details. Manage monthly benefit invoice reconciliations. Coordinate with third-party benefit providers and brokers to troubleshoot issues and ensure data accuracy. Ensure accurate benefits deductions, approve pending team member changes, and approve COBRA notifications. Assist in annual open enrollment and benefits communication. Help maintain compliance with applicable laws and regulations (ACA, COBRA, ERISA, etc.). Support annual benefits and retirement plan audits, including gathering documentation, preparing reports, and coordinating with auditors. Assist in compiling and reviewing data for 5500 filings to ensure accurate and timely submission. Generate benefits reports as needed and assist with other internal or external audits. All Other Duties as Assigned
Requirements
QUALIFICATION REQUIREMENTS:
Advanced understanding of payroll processing, taxes, benefit administration, garnishments, and other deductions. Demonstrated strong performance in analytical, innovative, and critical thinking, strategy and collaboration. Exceptional interpersonal, oral, presentation and written communication skills. Superior multi-tasking, organizational skills, accuracy, and attention to detail. Self-starter with excellent time management skills with a proven ability to prioritize tasks and meet deadlines. Strong problem-solving and decision-making skills. Ability to act with integrity, professionalism, and confidentiality. Able to build relationships at all levels of the organization. Excellent project management skills. Knowledge of employment-related laws and regulations. Solid data entry and math skills. Familiarity with accounting principles. Proficient with Microsoft Office Suite. Proficiency with HRIS, Payroll, Benefit Administration systems, and financial software. EDUCATION and/or EXPERIENCE REQUIREMENTS:
Proven experience as a Payroll & Benefits Specialist or in a similar role. At least three years of payroll processing experience required; multi-location experience preferred. At least two years of benefits administration experience. Knowledge of HRIS/payroll systems (e.g., Paylocity, Employee Navigator or similar). Experience in hospitality or service industry a plus. Fluency in Spanish a plus. PHYSICAL REQUIREMENTS:
Must be able to sit for prolonged periods of time in front of a computer daily. Digital dexterity and hand/eye coordination in operation of office and computer equipment. Close visual acuity for tasks such as reading, analyzing data, reviewing documents, and computer monitors. Ability to communicate and understand others effectively through speaking and hearing both in person and on the phone. Occasional moving, reaching and lifting of 10-20 pounds for handling files, boxes of paper, or office supplies. Frequent walking and standing. Due to the nature of computer-based work, repetitive movements of the wrists, hands, and/or fingers are common.
ADA Disclaimer : In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.