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Location: Addison, TX (100% Onsite)
Schedule: Monday Friday, 8:00 AM 5:00 PM
Pay: $80k, based on experience
Job Summary
The Benefits/Payroll Specialist is responsible for the accurate and timely administration of both payroll and employee benefits for a multi-state, multi-entity organization. This role ensures compliance with federal, state, and local regulations while maintaining the confidentiality and integrity of sensitive employee data. The specialist will process weekly payroll, manage complex earnings and deductions. They will also manage and administer employee benefits and serve as the primary point of contact for both payroll and benefits-related inquiries. This role will be working closely with HR, finance, and external vendors and plays a key role in supporting employees and ensuring seamless integration of payroll and benefits processes.
Responsibilities
Payroll:
- Ensure accurate and timely processing of weekly pay for multi-state payroll which includes multiple growing companies in a fast-paced environment while meeting critical deadlines
- Gather timesheet information, verify hours worked, and input employee data into the payroll system
- Generate paychecks or direct deposits and ensure accurate distribution of funds to employee accounts
- Manage complex pay structures, including rate overrides, time corrections, and additional earning submissions from various locations
- Administer various employee benefits to include medical, dental, vision, accident, hospital, short-term/long-term disability, life, AD&D, identity theft, HSA, 401(k), and other employee benefits
- Manage cobra enrollment
- Administer and manage FMLA leave processes
- Serve as a primary point of contact for benefit inquiries, providing clear guidance on plan options, eligibility, and coverage
- Manage and support open enrollment activities, including communication, coordination with vendors, and system updates
- Prepare and process self-billed invoices in accordance with company procedures and contractual agreements
- Review and verify carrier invoices for accuracy
- Checking in on processes and working with team to move projects forward
- Support the development and delivery of employee education materials (newsletters, emails, flyers, etc.)
- Ensure accuracy of court-ordered deductions and benefits enrollments and timely remittance to appropriate agencies
- Managing employee deductions including taxes (federal, state, local), health insurance premiums, retirement contributions, and other authorized deductions
- Ensuring compliance with relevant federal, state, and local laws as it relates to benefits and payroll (ACA, HIPPA, ERISA, labor laws, tax regulations, etc)
- Assist with reporting, data analysis, and documentation as needed
- Identify and resolve discrepancies by coordinating with internal and external teams
- Maintain high level of confidentiality
- Other duties as assigned
- Basic knowledge of benefits and payroll practices and procedures
- Proficiency with payroll and HRIS systems and Microsoft Office (especially Excel)
- Excellent communication and interpersonal skills with a customer-service orientation
- High attention to detail and strong organizational skills
- 3+ years of experience in payroll and benefits administration
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Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Human Resources-
Industries
Internet Publishing
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