Valencia College
About this Position
Posting Detail Information
Position Number SE1850.00000
Position Title Program Support Specialist
Job Type Staff
FT/PT Full-Time
Employee Class Description C2-Staff (ed. support)
General Position Description
Under general direction, provides a broad range of support activities including delivery coordination, program coordination, fiscal and related administrative tasks in support of a department program(s).
Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade 2022
Exemption Status Non-Exempt
Posting Number S3401P
Location(s) Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday - Friday: 8:00am-5:00pm
Number of Vacancies 1
Posting Start Date 07/30/2025
Posting End Date 08/18/2025
Open Until Filled No
Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/39900
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range $34,780 annually
Essential Job Functions
Description of Job Function
1. Performs, coordinates and supports clerical, fiscal and logistical activities.
Description of Job Function
2. Creates, types, and edits a broad range of correspondence, documents, and reports under general supervision.
Description of Job Function
3. Develops, establishes, and maintains filing systems for the program.
Description of Job Function
4. Monitors and maintains inventories of educational books, materials, and supplies and prepares requisitions and makes purchases .
Description of Job Function
5. Collects part-time instructor hiring paperwork for processing and prepares payroll.
Description of Job Function
6. Accesses administrative and management's calendar to post entries for department activities and schedule appointments and meetings on behalf of leadership.
Description of Job Function
7. Accesses and enters data from/into the learning management system and departmental Access database.
Description of Job Function
8. Coordinates multiple projects, activities, and tasks.
Description of Job Function
9. Submits, tracks and approves vendor payments.
Description of Job Function
10. Submits, tracks and maintains student waiting list for entrance into the department programs and maintains appropriate supply of program applications, program brochures, and general information is available in the office at all times.
Description of Job Function
11. Verifies all necessary documents have been submitted with student applications and processes fingerprints.
Description of Job Function
12. Provides support to program coordinators attends orientations to ensure students receive instructions on how to complete the application.
Description of Job Function
13. Responds to student and vendor inquiries. Takes initial action to locate information and resolve issues/problems related to program.
Description of Job Function
14. May be responsible for operating the testing center, to include: scheduling; signing in and assisting candidates; proctoring and submitting exams; and maintaining supplies.
Description of Job Function
15. Processes renewals for state licensing courses and notifies management, as needed.
Description of Job Function
16. Ensures accuracy of website procedures for online courses are correct and current.
Description of Job Function
17. Performs other duties as assigned.
Posting Detail Information
Position Number SE1850.00000
Position Title Program Support Specialist
Job Type Staff
FT/PT Full-Time
Employee Class Description C2-Staff (ed. support)
General Position Description
Under general direction, provides a broad range of support activities including delivery coordination, program coordination, fiscal and related administrative tasks in support of a department program(s).
Flexible Work Arrangement Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade 2022
Exemption Status Non-Exempt
Posting Number S3401P
Location(s) Orlando, FL 32811 - West Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday - Friday: 8:00am-5:00pm
Number of Vacancies 1
Posting Start Date 07/30/2025
Posting End Date 08/18/2025
Open Until Filled No
Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/39900
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range $34,780 annually
Essential Job Functions
Description of Job Function
1. Performs, coordinates and supports clerical, fiscal and logistical activities.
Description of Job Function
2. Creates, types, and edits a broad range of correspondence, documents, and reports under general supervision.
Description of Job Function
3. Develops, establishes, and maintains filing systems for the program.
Description of Job Function
4. Monitors and maintains inventories of educational books, materials, and supplies and prepares requisitions and makes purchases .
Description of Job Function
5. Collects part-time instructor hiring paperwork for processing and prepares payroll.
Description of Job Function
6. Accesses administrative and management's calendar to post entries for department activities and schedule appointments and meetings on behalf of leadership.
Description of Job Function
7. Accesses and enters data from/into the learning management system and departmental Access database.
Description of Job Function
8. Coordinates multiple projects, activities, and tasks.
Description of Job Function
9. Submits, tracks and approves vendor payments.
Description of Job Function
10. Submits, tracks and maintains student waiting list for entrance into the department programs and maintains appropriate supply of program applications, program brochures, and general information is available in the office at all times.
Description of Job Function
11. Verifies all necessary documents have been submitted with student applications and processes fingerprints.
Description of Job Function
12. Provides support to program coordinators attends orientations to ensure students receive instructions on how to complete the application.
Description of Job Function
13. Responds to student and vendor inquiries. Takes initial action to locate information and resolve issues/problems related to program.
Description of Job Function
14. May be responsible for operating the testing center, to include: scheduling; signing in and assisting candidates; proctoring and submitting exams; and maintaining supplies.
Description of Job Function
15. Processes renewals for state licensing courses and notifies management, as needed.
Description of Job Function
16. Ensures accuracy of website procedures for online courses are correct and current.
Description of Job Function
17. Performs other duties as assigned.