St. Joseph Missouri
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POSITION TITLE: Payroll Administrator DEPARTMENT: Financial Services DIVISION: Finance SALARY: Negotiable CLOSING: Open until Filled
Job Summary/Job Scope: Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Reconciles payroll transactions with the general ledger. Maintains up-to-date knowledge of city, state, and federal legislation affecting payroll; understands and follows applicable provisions. Reviews required tax filings and other reporting. Reviews data input into system and reconciles with support documentation. Responsible for compiling annual payroll budgetary information and audit reports. Answers employee inquiries.
Assists with balancing and processing all procurement card transactions and statements, check reconciliations and travel activity. Assists with providing customer service to all City employees. Serves as the Procurement Card Administrator. Essential Duties and Responsibilities: Serves as the City's primary resource for detailed payroll-related information Supervises the maintenance, update, and reporting of employee payroll data Supervises the initiation PY/AP interface for payroll deduction ACH payments and preparation and sending of memos as backup Prepares and balances all payroll deduction reports Supervises the reporting to State of Missouri new employee on-line each payroll Supervises the processing of monthly, quarterly, and yearly Federal and State payroll, tax and tax withholding reports Supervises the completion of the annual calendar and fiscal leave conversions, buyouts and forfeitures Researches and responds to payroll-related inquiries, employment verifications and correspondence Create special history reports as needed for departmental requests Supervises the setting up, processes and verifications of direct payroll deposits. Supervises the preparation of direct deposits for transmittal Research and complete Workers Compensation Wage Statements as requested. Supervises the update and reporting of employee pension changes in LAGERS Eclipse website Submits monthly payments and payroll reports to the Citys pension plan administrators, as well as for the St Joseph Museum Maintains files for the Fire Pension consultants, spouses and widows, and process quarterly reports Calculates and verifies special payroll considerations such as: workers compensation, garnishments, cafeteria plans, and car allowances Provides leave balance and other requested reports and distribute to the appropriate levels Assists all employees, Supervisors, and Managers on payroll procedures Trains applicable employees on payroll related issues as needed Maintains financial information posted to general ledger in accordance with state record statutes Assists with the preparation of year-end audit schedules Obtains financial information requested by City employees and auditors Performs all other related duties as assigned. Required Behavior and Conduct:
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest and respectful.
Required Knowledge, Skills and Abilities: Skills in payroll and/or general accounting procedures. Knowledge of payroll tax laws, standard deductions, W4s, W2s, taxable and non-taxable income. Ability to communicate effectively both orally and in writing. Ability to balance and prepare reports. Experience in operating computer programs, especially Microsoft Office, and maintaining automated payroll systems. Working in excess of eight hours per day and/or 40 hours per week sometimes required. Knowledge of the principles and procedures of accounting. Knowledge of clerical and office procedures. Ability to follow oral and or written instructions. Experience in operating standard office and accounting equipment including computer, calculator, typewriter, and computer programs, especially Microsoft Office. Ability to work independently and to communicate effectively both orally and in writing. Skills in customer service. Material and Equipment Directly Used: Computers and auxiliary devices such as printers, copiers, 10-key adding machine, telephone, and other related office equipment. There may be times when use of personal vehicle may be required.
Working Environment/Physical Requirements: Work is performed in an indoor office setting with a controlled environment. Seldom need to lift more than 10 to 20 pounds. Work involves walking, bending, stooping, and reaching. Requires prolonged sitting and working at a computer terminal. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.
Education: High school diploma or equivalent required. Three to five years experience in payroll required.
Passing of a drug screening required prior to appointment. AN EQUAL OPPORTUNITY EMPLOYER The City is a Governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination. City of St. Joseph | 1100 Frederick Avenue, St. Joseph, MO, 64501 | (816)-271-5300 #J-18808-Ljbffr
POSITION TITLE: Payroll Administrator DEPARTMENT: Financial Services DIVISION: Finance SALARY: Negotiable CLOSING: Open until Filled
Job Summary/Job Scope: Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Reconciles payroll transactions with the general ledger. Maintains up-to-date knowledge of city, state, and federal legislation affecting payroll; understands and follows applicable provisions. Reviews required tax filings and other reporting. Reviews data input into system and reconciles with support documentation. Responsible for compiling annual payroll budgetary information and audit reports. Answers employee inquiries.
Assists with balancing and processing all procurement card transactions and statements, check reconciliations and travel activity. Assists with providing customer service to all City employees. Serves as the Procurement Card Administrator. Essential Duties and Responsibilities: Serves as the City's primary resource for detailed payroll-related information Supervises the maintenance, update, and reporting of employee payroll data Supervises the initiation PY/AP interface for payroll deduction ACH payments and preparation and sending of memos as backup Prepares and balances all payroll deduction reports Supervises the reporting to State of Missouri new employee on-line each payroll Supervises the processing of monthly, quarterly, and yearly Federal and State payroll, tax and tax withholding reports Supervises the completion of the annual calendar and fiscal leave conversions, buyouts and forfeitures Researches and responds to payroll-related inquiries, employment verifications and correspondence Create special history reports as needed for departmental requests Supervises the setting up, processes and verifications of direct payroll deposits. Supervises the preparation of direct deposits for transmittal Research and complete Workers Compensation Wage Statements as requested. Supervises the update and reporting of employee pension changes in LAGERS Eclipse website Submits monthly payments and payroll reports to the Citys pension plan administrators, as well as for the St Joseph Museum Maintains files for the Fire Pension consultants, spouses and widows, and process quarterly reports Calculates and verifies special payroll considerations such as: workers compensation, garnishments, cafeteria plans, and car allowances Provides leave balance and other requested reports and distribute to the appropriate levels Assists all employees, Supervisors, and Managers on payroll procedures Trains applicable employees on payroll related issues as needed Maintains financial information posted to general ledger in accordance with state record statutes Assists with the preparation of year-end audit schedules Obtains financial information requested by City employees and auditors Performs all other related duties as assigned. Required Behavior and Conduct:
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest and respectful.
Required Knowledge, Skills and Abilities: Skills in payroll and/or general accounting procedures. Knowledge of payroll tax laws, standard deductions, W4s, W2s, taxable and non-taxable income. Ability to communicate effectively both orally and in writing. Ability to balance and prepare reports. Experience in operating computer programs, especially Microsoft Office, and maintaining automated payroll systems. Working in excess of eight hours per day and/or 40 hours per week sometimes required. Knowledge of the principles and procedures of accounting. Knowledge of clerical and office procedures. Ability to follow oral and or written instructions. Experience in operating standard office and accounting equipment including computer, calculator, typewriter, and computer programs, especially Microsoft Office. Ability to work independently and to communicate effectively both orally and in writing. Skills in customer service. Material and Equipment Directly Used: Computers and auxiliary devices such as printers, copiers, 10-key adding machine, telephone, and other related office equipment. There may be times when use of personal vehicle may be required.
Working Environment/Physical Requirements: Work is performed in an indoor office setting with a controlled environment. Seldom need to lift more than 10 to 20 pounds. Work involves walking, bending, stooping, and reaching. Requires prolonged sitting and working at a computer terminal. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by, the appropriate supervisor.
Education: High school diploma or equivalent required. Three to five years experience in payroll required.
Passing of a drug screening required prior to appointment. AN EQUAL OPPORTUNITY EMPLOYER The City is a Governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination. City of St. Joseph | 1100 Frederick Avenue, St. Joseph, MO, 64501 | (816)-271-5300 #J-18808-Ljbffr