Career Transitions, LLC
Executive Assistant
Full-Time
Indianapolis, IN
Our client is a nonprofit organization dedicated to improving the lives of the Latino community. They have an opening on the Indianapolis based team for an Executive Assistant. This role is primarily responsible for providing comprehensive administrative support to the President & CEO and serves as a liaison to staff, board members, and other key community stakeholders. This position plays a pivotal role in ensuring the smooth and efficient functioning of executive-level operations.
Bilingual English/Spanish is a must.
Key responsibilities include:
Cultivate positive relationships with staff, board members, and community partners. Represent the President & CEO in a professional manner. Manage the President & CEOs calendar, serving as the primary point of contact for all internal and external stakeholders to schedule meetings and appointments. Prioritize commitments for efficient use of time. Assist the President & CEO with board meeting management, including agenda preparation, required public and board notifications, conference room setup, meeting packet assembly, and minute taking. Process the President & CEOs monthly expense report, ensuring that receipts are collected and submitted in a timely fashion. Assist the President & CEO with stakeholder updates and communications. Compose, review, and edit email correspondence, documents, reports, and presentations as needed. Support the President & CEO with special projects, research, and presentations.
Organizational Support
Support other departments as needed with organizing and staffing internal and external meetings, events, and programs. This may include site selection, room setup, food/beverage orders, registration table staffing, etc.
Serve as back-up for front desk coverage. Welcome walk-ins and answer the phone. Provide helpful information to ensure that each visitor has a positive experience.
Education & Experience
Associates degree in business, communications, nonprofit management, tourism, or related field required; bachelors degree preferred.
At least 5 years of relevant work experience.
Requirements
Professional demeanor.
Bilingual in English and Spanish, including written and verbal communication.
Strong attention to detail.
Ability to handle confidential and sensitive information with discretion.
Our client offers an excellent base salary, a collaborative working environment and the opportunity to make a meaningful impact on the local Latino community.
#cthzjb #support
Full-Time
Indianapolis, IN
Our client is a nonprofit organization dedicated to improving the lives of the Latino community. They have an opening on the Indianapolis based team for an Executive Assistant. This role is primarily responsible for providing comprehensive administrative support to the President & CEO and serves as a liaison to staff, board members, and other key community stakeholders. This position plays a pivotal role in ensuring the smooth and efficient functioning of executive-level operations.
Bilingual English/Spanish is a must.
Key responsibilities include:
Cultivate positive relationships with staff, board members, and community partners. Represent the President & CEO in a professional manner. Manage the President & CEOs calendar, serving as the primary point of contact for all internal and external stakeholders to schedule meetings and appointments. Prioritize commitments for efficient use of time. Assist the President & CEO with board meeting management, including agenda preparation, required public and board notifications, conference room setup, meeting packet assembly, and minute taking. Process the President & CEOs monthly expense report, ensuring that receipts are collected and submitted in a timely fashion. Assist the President & CEO with stakeholder updates and communications. Compose, review, and edit email correspondence, documents, reports, and presentations as needed. Support the President & CEO with special projects, research, and presentations.
Organizational Support
Support other departments as needed with organizing and staffing internal and external meetings, events, and programs. This may include site selection, room setup, food/beverage orders, registration table staffing, etc.
Serve as back-up for front desk coverage. Welcome walk-ins and answer the phone. Provide helpful information to ensure that each visitor has a positive experience.
Education & Experience
Associates degree in business, communications, nonprofit management, tourism, or related field required; bachelors degree preferred.
At least 5 years of relevant work experience.
Requirements
Professional demeanor.
Bilingual in English and Spanish, including written and verbal communication.
Strong attention to detail.
Ability to handle confidential and sensitive information with discretion.
Our client offers an excellent base salary, a collaborative working environment and the opportunity to make a meaningful impact on the local Latino community.
#cthzjb #support