Executive Events Coordinator

Payrate: $60.00 - $65.00/hr.
Responsibilities:

• Support ticket management system, the in-take, vetting, and qualifying of requested events by the internal business unit within the required response times/SLA
• Ability to multitask many events and projects simultaneously and scale volume without compromising execution, and can be, on average, 3-6 events weekly, depending on the season.
• Key stakeholder for G-Cal calendar management for internal event spaces
• Assist in managing vendor relationships (ex, caterers, DJs, staffing agencies, etc.) and work with internal teams to facilitate
• Order, stock, and organize event products in a variety of spaces, including keeping the storage rooms organized
• Support event leads on pre-event planning decks and post-event summary decks for all stakeholders
• Craft event communications and maintain template library
• Post-event reconciliation, including lessons learned, budget & invoice reconciliation, and follow-up survey feedback
• Utilize various tools: GCAL, Social Tables, the Salesforce ticketing system, and Google products to document and manage event programs
• Research creative and innovative event and entertainment options
• The job requires in-office management of events and includes some night and weekend program support required

Required Skills/Experience:

• 2-3 years of solid events experience managing corporate, customer/partner, employee events, and with volume in mind
• Possess strong customer service experience; are highly personable and solutions-focused
• Self-starter, highly motivated, and problem solver who loves to come up with innovative solutions with a willingness to take risks, iterate, and learn
• Ability to manage multiple projects at a given time with strong organizational skills and assess and prioritize workload in a strict deadline-oriented environment
• Excellent written and verbal communication and customer service skills, with the ability to proactively address client's needs

Preferred Qualifications:

• B.A. or B.S. in a field you think is relevant; it's not what you got your degree in; it's your experience that counts
• Solid understanding of the event and hospitality industry, operations, and integrated event marketing
• Understand the beauty of working as a team and thriving in a team
• Can solve problems and demands quickly and with confidence but also know when to pause and ask for help
• Extreme attention to detail and project management experience
• Proven experience effectively working with teams across multiple departments functions, including executives
• Strong written and verbal communication skills, with solid presentation skills

Pay Transparency: The typical base pay for this role across the U.S. is: $60.00 - $65.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.
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