Carl Albert State College
Administrative Assistant to the V.P. of Academic Affairs
Carl Albert State College, Poteau, Oklahoma, United States, 74953
POSITION:
Administrative Asst. to the V.P. of Academic Affairs
GENERAL DESCRIPTION:
Carl Albert State College has an opening for an Administrative Asst to the V.P. of Academic Affairs. This is a full-time position on the
Poteau
campus. Responsibilities will include (but are not limited to): Provide daily support to the VPAA, including managing calendars, communications, and materials preparation. Coordinate meetings, academic events, and faculty development sessions. Prepare purchase orders, travel requests, and other official administrative documents. Serve as a liaison between Academic Affairs and academic divisions, faculty, and departments. Prepare, format, and distribute correspondence, reports, meeting agendas, and minutes. Maintain records for accreditation, curriculum changes, course scheduling, and academic policies. Track deadlines related to program reviews, compliance, and institutional reporting. Assist in planning and implementing special projects tied to strategic initiatives. Ensure confidentiality in all communications and document handling. Provide professional customer service to students, faculty, staff, and visitors.
QUALIFICATIONS: Associates Degree required, Bachelor’s Degree preferred. Two years of administrative or office experience.
Excellent telephone skills and pleasant telephone voice; familiar with MS Office products, Google Workspace.
High level of discretion, professionalism and attention to detail. Previous experience in Higher Education preferred. APPLICATION DEADLINE: Open until filled SALARY: $ 25,000 – Associates Degree; $ 33,000 Bachelor’s Degree.
Full Benefit Package and a generous paid Leave package are included. APPLICATION PROCEDURE: To be considered for this position, please submit an updated CASC application (available at:
https://carlalbert.edu/about-casc/job-openings/), letter of application, and updated resume, 3 Letters of Recommendation and copies of transcripts.
Application packet may be submitted by mail to: Carl Albert State College
OR
email:
employment@carlalbert.edu recblid kaz26qnl4z673vtug07g1wc3m7zakt
Poteau
campus. Responsibilities will include (but are not limited to): Provide daily support to the VPAA, including managing calendars, communications, and materials preparation. Coordinate meetings, academic events, and faculty development sessions. Prepare purchase orders, travel requests, and other official administrative documents. Serve as a liaison between Academic Affairs and academic divisions, faculty, and departments. Prepare, format, and distribute correspondence, reports, meeting agendas, and minutes. Maintain records for accreditation, curriculum changes, course scheduling, and academic policies. Track deadlines related to program reviews, compliance, and institutional reporting. Assist in planning and implementing special projects tied to strategic initiatives. Ensure confidentiality in all communications and document handling. Provide professional customer service to students, faculty, staff, and visitors.
QUALIFICATIONS: Associates Degree required, Bachelor’s Degree preferred. Two years of administrative or office experience.
Excellent telephone skills and pleasant telephone voice; familiar with MS Office products, Google Workspace.
High level of discretion, professionalism and attention to detail. Previous experience in Higher Education preferred. APPLICATION DEADLINE: Open until filled SALARY: $ 25,000 – Associates Degree; $ 33,000 Bachelor’s Degree.
Full Benefit Package and a generous paid Leave package are included. APPLICATION PROCEDURE: To be considered for this position, please submit an updated CASC application (available at:
https://carlalbert.edu/about-casc/job-openings/), letter of application, and updated resume, 3 Letters of Recommendation and copies of transcripts.
Application packet may be submitted by mail to: Carl Albert State College
OR
email:
employment@carlalbert.edu recblid kaz26qnl4z673vtug07g1wc3m7zakt