King County
This Special Duty position is open to King County Career Service Employees only. This position is expected to last for 6 months.
The
Department of Executive Services
is searching for a seasoned
Payroll Administrator (Administrator I) professional to provide payroll and office support to the director's office.This role serves as a key member of the office administrative team. This role involves daily interaction with the organization at all levels as well as external contacts. Successful candidates for this role will be self-starters who have excellent interpersonal skills, a keen attention to detail, an ability to work in a fast-paced environment, and solid background in providing administrative support. SCOPE OF JOB DUTIES:
The successful candidate, at a minimum, willdemonstrateskill or ability to:
Administrative Support:
Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy. Track and follow up with staff to ensure deadlines are me. Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility, serve as lead for SharePoint sites. Serve as backup Executive Assistant, when necessary. Payroll:
Process payroll for Director's office in the PeopleSoft payroll system. This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information. Travel, Expense, and Invoice Processing: Process and book travel arrangements and reimbursements for section staff. Process all payments of invoices received by the section including appropriate account coding; administer and provide procurement card access for the section; and assist with the preparation of various budgetary reporting information. Records Management: Manage the electronic (ERMS) and physical records of the Director's Office payroll and fiscal records in accordance with appropriate records retention schedules. Special Projects: Provide support to Director's office staff by working on cross-functional projects including Lean, employee engagement, Equity and Social Justice, and human resources. WE ARE LOOKING FOR CANDIDATES WHO: Strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience. Have meticulous grammar, editing, writing and strong attention to detail. Enjoy working collaboratively in a team environment; willing to pitch in to help other team members. Think differently, eager to try new things and challenge themselves to improve processes. Have good proactive time management skills that allows for you to successfully complete tasks on time. Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work. Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS. WORK LOCATION: The work associated with this position will be performed by teleworking, field work, onsite work and meetings as needed for up to 3 times a week, but onsite work may involve additional days depending on the business needs. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. UNION REPRESENTATION:
This position is non-represented. Are you ready to APPLY? The recruitment for this position is open to
ONLY King County Career Service Employees . A completed King County Application is required.
We highly recommend that you also provide a resume and cover letter. This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months. If you have any questions, please contact
Brittney Marzest , by e-mail at
bmarzest@kingcounty.gov
#J-18808-Ljbffr
Department of Executive Services
is searching for a seasoned
Payroll Administrator (Administrator I) professional to provide payroll and office support to the director's office.This role serves as a key member of the office administrative team. This role involves daily interaction with the organization at all levels as well as external contacts. Successful candidates for this role will be self-starters who have excellent interpersonal skills, a keen attention to detail, an ability to work in a fast-paced environment, and solid background in providing administrative support. SCOPE OF JOB DUTIES:
The successful candidate, at a minimum, willdemonstrateskill or ability to:
Administrative Support:
Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy. Track and follow up with staff to ensure deadlines are me. Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility, serve as lead for SharePoint sites. Serve as backup Executive Assistant, when necessary. Payroll:
Process payroll for Director's office in the PeopleSoft payroll system. This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information. Travel, Expense, and Invoice Processing: Process and book travel arrangements and reimbursements for section staff. Process all payments of invoices received by the section including appropriate account coding; administer and provide procurement card access for the section; and assist with the preparation of various budgetary reporting information. Records Management: Manage the electronic (ERMS) and physical records of the Director's Office payroll and fiscal records in accordance with appropriate records retention schedules. Special Projects: Provide support to Director's office staff by working on cross-functional projects including Lean, employee engagement, Equity and Social Justice, and human resources. WE ARE LOOKING FOR CANDIDATES WHO: Strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience. Have meticulous grammar, editing, writing and strong attention to detail. Enjoy working collaboratively in a team environment; willing to pitch in to help other team members. Think differently, eager to try new things and challenge themselves to improve processes. Have good proactive time management skills that allows for you to successfully complete tasks on time. Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work. Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS. WORK LOCATION: The work associated with this position will be performed by teleworking, field work, onsite work and meetings as needed for up to 3 times a week, but onsite work may involve additional days depending on the business needs. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. UNION REPRESENTATION:
This position is non-represented. Are you ready to APPLY? The recruitment for this position is open to
ONLY King County Career Service Employees . A completed King County Application is required.
We highly recommend that you also provide a resume and cover letter. This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months. If you have any questions, please contact
Brittney Marzest , by e-mail at
bmarzest@kingcounty.gov
#J-18808-Ljbffr