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Weave, Inc.

Office Manager

Weave, Inc., San Francisco, California, United States, 94199

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Why Weave Exists

At Weave, our mission is to evolve how therapeutic knowledge is communicated, transformed, and worked upon. We are doing so by equipping human minds with AI instruments to enable the best drugs to be brought to patients as rapidly, safely, and inexpensively as possible.

The Weave Platform streamlines regulatory submission preparation and lifecycle management by imbuing most aspects of the workflow with AI, including data organization, drafting, review, and verification. Weave is building the foundation for a singular AI workbench for the entire therapeutic lifecycle.

The Role & Your Mission

We are seeking a highly motivated

Office Manager

to join our G&A team. Your first project will be something you've done before: securing a great space for a company headquarters and opening it!

What You'll Own

Phase 1: Real Estate Search & Selection

Partner with brokers & management to identify and tour potential office spaces Coordinate internal requirements gathering for space, layout, and amenities Lead lease negotiations in collaboration with CEO and COO

Build-Out & Move-In

Oversee office design, space planning, and construction timelines Source and manage vendors (architects, designers, contractors, movers, IT support, furniture, etc.) Drive budget tracking and project management for the build-out Ensure the office is equipped with essential infrastructure and ready for occupancy

Executive Support

Support Executive team with scheduling, travel, meetings, communications, reporting, & small projects

Phase 2: Office Operations & Management/Continued Executive Support

Serve as the go-to person for all in-office logistics, supplies, and facilities management Manage relationships with office service providers (cleaning, security, food/beverage, maintenance) Maintain a welcoming and productive office environment Plan and support in-office events Manage office budget and track operational expenses Coordinate with HR and IT to onboard new employees with workspaces, badges, and office access Other projects as assigned

What You'll Bring

Proven experience in office management, facilities, workplace operations, or related project management Demonstrated success in managing office build-outs or office moves Excellent organizational, negotiation, and vendor management skills Comfortable wearing many hats in a fast-paced startup environment Strong written and verbal communication skills Tenacity, grit, diplomacy: a strong desire to be excellent in your role Self-starter with a high level of ownership and initiative Based in the San Francisco Bay Area (ideally San Francisco) with the ability to work on-site full-time Up to 5% domestic travel (2-3 trips per year)

What We Offer

The opportunity to work at a modern, cutting-edge healthcare technology company devoted to meaningful positive impact on human life. Collaboration, velocity, and customer obsession are our baseline, demonstrations of craftsmanship and ROI are celebrated.

Competitive salary and equity packages.

Comprehensive health, dental and vision insurance

? Take care of you and yours: generous PTO, parental leave, OneMedical, TalkSpace, Teladoc.

Career development opportunities within a company entering a growth phase.

This is an onsite position based in San Francisco, CA.

Equal Opportunity Employer: We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. #J-18808-Ljbffr