Academy District 20
Executive Secretary (260 days, M-F, 8.0 hrs./day)
Academy District 20, Colorado Springs, Colorado, United States, 80901
Administrative Assistant
Provides administrative assistance and secretarial services to the director and department supervisors. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Acts as a resource for inquiries from staff and community
Answers telephone and greets visitors, providing information and routing inquiries as appropriate
Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations
Assists applicants and new staff with appropriate paperwork and processes
Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education
Assists with hiring-related tasks and processes
Assists, schedules, and confirms appointments and meetings
Attends professional meetings, seminars, and workshops
Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities
Files and sorts a variety of documents including sensitive and confidential information
Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public
Maintains related information related to specific responsibilities
Maintains various databases, reports, and office filing systems
Maintains/prepares budget records and summaries
Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested
Organizes and assists with sponsored events
Organizes interview processes
Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts
Performs a variety of duties using various types of office equipment
Performs routine activities related to departmental functions and job-specific responsibilities
Prepares and coordinates travel documentation and arrangements
Prepares and processes data and reports related to job-specific responsibilities
Prepares correspondence, reports, and updates lists related to job-specific responsibilities
Processes information, paperwork, and files
Provides assistance to district staff consistent with job-specific responsibilities
Provides assistance to other office staff
Supports school and department administration inquiries
Updates required state and federal compliance documents and notification processes
Knowledge, Skills, and Abilities: Ability to create, access, input, retrieve, and manipulate information in various software systems
Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to manage simultaneous demands
Ability to operate standard office equipment, performing a wide range of tasks
Ability to prepare correspondence on routine matters
Advanced knowledge of technology and related software utilized within the department
Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative and collaborative skills
Knowledge of and demonstrated successful experience in human relations and communications
Knowledge of office methods and procedures, to include appropriate telephone etiquette
Knowledge of record keeping and filing techniques
Strong organizational, interpersonal, written, listening, and verbal communication skills
Strong spelling, punctuation, and grammar skills
Work Environment: The noise level in the work environment may alternate among quiet, moderate, and loud.
The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
The incumbent is required to work scheduled school/work hours and/or days.
The incumbent may be required to work extended school/work hours and/or days as directed.
Work is generally performed within a standard office environment.
The incumbent may experience exposure to noise levels associated with a standard office environment.
Physical Demands: Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
Cognitive Functions: The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Required Qualifications: High school graduate -high school diploma or equivalent, Professional Office Experience
Preferred Qualifications: Experience in K-12 education office setting
Compensation Range: $25.56-26.84 Scheduled Weekly Hours: 40 Hours per Day: 8.0 hour(s) per day Number of Days per Year: 260 Days M-F Benefits Eligibility: Full-time - Regular FLSA Status: United States of America (Non-Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume
Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting. Hiring Manager Email: belinda.lujan@asd20.org
Provides administrative assistance and secretarial services to the director and department supervisors. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Acts as a resource for inquiries from staff and community
Answers telephone and greets visitors, providing information and routing inquiries as appropriate
Arranges, schedules, prepares agendas, produces and disseminates minutes for stakeholder meetings and orientations
Assists applicants and new staff with appropriate paperwork and processes
Assists in the preparation and production of items related to grants and reports for the Colorado Department of Education, district administration, and the Board of Education
Assists with hiring-related tasks and processes
Assists, schedules, and confirms appointments and meetings
Attends professional meetings, seminars, and workshops
Creates, updates, prepares, collates, analyzes, and processes reports related to job-specific responsibilities
Files and sorts a variety of documents including sensitive and confidential information
Interprets, explains, and executes district rules, regulations, policies, and procedures to staff and the public
Maintains related information related to specific responsibilities
Maintains various databases, reports, and office filing systems
Maintains/prepares budget records and summaries
Opens, sorts, and distributes incoming mail, and prepares outgoing mail as requested
Organizes and assists with sponsored events
Organizes interview processes
Performs a variety of bookkeeping procedures within the department and reconciles/tracks various accounts
Performs a variety of duties using various types of office equipment
Performs routine activities related to departmental functions and job-specific responsibilities
Prepares and coordinates travel documentation and arrangements
Prepares and processes data and reports related to job-specific responsibilities
Prepares correspondence, reports, and updates lists related to job-specific responsibilities
Processes information, paperwork, and files
Provides assistance to district staff consistent with job-specific responsibilities
Provides assistance to other office staff
Supports school and department administration inquiries
Updates required state and federal compliance documents and notification processes
Knowledge, Skills, and Abilities: Ability to create, access, input, retrieve, and manipulate information in various software systems
Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to manage simultaneous demands
Ability to operate standard office equipment, performing a wide range of tasks
Ability to prepare correspondence on routine matters
Advanced knowledge of technology and related software utilized within the department
Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative and collaborative skills
Knowledge of and demonstrated successful experience in human relations and communications
Knowledge of office methods and procedures, to include appropriate telephone etiquette
Knowledge of record keeping and filing techniques
Strong organizational, interpersonal, written, listening, and verbal communication skills
Strong spelling, punctuation, and grammar skills
Work Environment: The noise level in the work environment may alternate among quiet, moderate, and loud.
The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
The incumbent is required to work scheduled school/work hours and/or days.
The incumbent may be required to work extended school/work hours and/or days as directed.
Work is generally performed within a standard office environment.
The incumbent may experience exposure to noise levels associated with a standard office environment.
Physical Demands: Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
Cognitive Functions: The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Required Qualifications: High school graduate -high school diploma or equivalent, Professional Office Experience
Preferred Qualifications: Experience in K-12 education office setting
Compensation Range: $25.56-26.84 Scheduled Weekly Hours: 40 Hours per Day: 8.0 hour(s) per day Number of Days per Year: 260 Days M-F Benefits Eligibility: Full-time - Regular FLSA Status: United States of America (Non-Exempt) How to Apply: New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format: A current resume
Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting. Hiring Manager Email: belinda.lujan@asd20.org