University of Chicago
Project Assistant IV
Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the Center Director and research faculty. Update/maintain the calendars of the Director and assigned faculty. Participate in the coordination of research and programs sponsored and organized by the Center for Chronic Disease Research and Policy (CDRP). Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events. Manage the administration of the recruitment of new personnel. This is an Academic Discretion position. Responsibilities: Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming. Provide clerical support for assigned faculty members including manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements. Triage CDRP emails and telephone calls for action. Resolve mostly routine and some complex inquiries. Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting, etc.). Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects and Center programming, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account. Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials. Provide back-up support to other faculty, when needed. Other duties as assigned. Competencies: Proficiency with Microsoft Office suite required. Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions. Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.). Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines. Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment. Anticipate faculty member's needs and act accordingly. Education, Experience, or Certifications: High school diploma or equivalent required. Bachelor's degree preferred. Three years of office experience required. Hospital or academic medical center experience preferred. Pay Range: $23.08 - $33.79 per hour. Required Documents: Resume/CV Cover Letter When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the Center Director and research faculty. Update/maintain the calendars of the Director and assigned faculty. Participate in the coordination of research and programs sponsored and organized by the Center for Chronic Disease Research and Policy (CDRP). Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events. Manage the administration of the recruitment of new personnel. This is an Academic Discretion position. Responsibilities: Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming. Provide clerical support for assigned faculty members including manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements. Triage CDRP emails and telephone calls for action. Resolve mostly routine and some complex inquiries. Manage special projects, organize and coordinate individual and group meetings and special events (e.g., Annual CDRP Symposium, Mt. Hood International Conference, C3EN Annual Meeting, etc.). Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects and Center programming, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account. Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials. Provide back-up support to other faculty, when needed. Other duties as assigned. Competencies: Proficiency with Microsoft Office suite required. Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions. Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.). Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines. Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment. Anticipate faculty member's needs and act accordingly. Education, Experience, or Certifications: High school diploma or equivalent required. Bachelor's degree preferred. Three years of office experience required. Hospital or academic medical center experience preferred. Pay Range: $23.08 - $33.79 per hour. Required Documents: Resume/CV Cover Letter When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.