University of Chicago
Job Posting
The Department of Radiology is seeking a Secretary IV to provide administrative office support to the Department of Radiology, assisting with administrative support for faculty, committees, meetings and events. Responsibilities: Provide primary Outlook calendar management, phone coverage and receptionist duties for the section and occasionally the department. Organize travel itineraries, create and distribute schedules for visitors, coordinate and arrange meeting series, assist with purchasing, and process expense reimbursements. Perform clerical support such as: creating electronic files and updating ancillary materials, filing, scanning and e-filing, composing correspondence, edit and update PowerPoint presentations, take meeting minutes, schedule Zoom or virtual meetings and interviews, and assisting with payment processing and donation collection. Prepare, distribute and respond to correspondence and coordinate special activities as requested. Assist in the preparation of clinical coverage schedules. Assist with preparation of documents for academic appointment/hospital credentials. Coordinate the Faculty's responsibilities in various societies/committees. Offer input and provide assistance as needed with regard to workflow and planning. Assist in the preparation of department and alumni newsletters. Responsible for updating and maintaining marketing and communication boards. Other duties as assigned. Competencies: Must possess a high-level of administrative knowledge and be flexible with the ability to prioritize tasks. A proactive and dependable self-starter who is able to function independently and as an integral team player. Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively. Ability to solve problems independently with limited direction from supervisor or faculty. Education, Experience, or Certifications: Education: High School Diploma or equivalent required. College/university degree preferred. Experience: Three (3) years of administrative experience required. Hospital or academic medical center experience strongly preferred. Previous experience working with physicians/medical providers. Technical Knowledge or Skills: Intermediate to advanced computer skills. High competency levels in Microsoft Office Suite including Outlook, Teams, Word, PowerPoint and Excel. Familiarity with University Systems such as: Qgenda, E-Payments, GEMS, Oracle, Box, and Zoom. Pay Range: $23.77 - $31.60 per hour Required Documents: Resume Cover letter When applying, the documents MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
The Department of Radiology is seeking a Secretary IV to provide administrative office support to the Department of Radiology, assisting with administrative support for faculty, committees, meetings and events. Responsibilities: Provide primary Outlook calendar management, phone coverage and receptionist duties for the section and occasionally the department. Organize travel itineraries, create and distribute schedules for visitors, coordinate and arrange meeting series, assist with purchasing, and process expense reimbursements. Perform clerical support such as: creating electronic files and updating ancillary materials, filing, scanning and e-filing, composing correspondence, edit and update PowerPoint presentations, take meeting minutes, schedule Zoom or virtual meetings and interviews, and assisting with payment processing and donation collection. Prepare, distribute and respond to correspondence and coordinate special activities as requested. Assist in the preparation of clinical coverage schedules. Assist with preparation of documents for academic appointment/hospital credentials. Coordinate the Faculty's responsibilities in various societies/committees. Offer input and provide assistance as needed with regard to workflow and planning. Assist in the preparation of department and alumni newsletters. Responsible for updating and maintaining marketing and communication boards. Other duties as assigned. Competencies: Must possess a high-level of administrative knowledge and be flexible with the ability to prioritize tasks. A proactive and dependable self-starter who is able to function independently and as an integral team player. Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively. Ability to solve problems independently with limited direction from supervisor or faculty. Education, Experience, or Certifications: Education: High School Diploma or equivalent required. College/university degree preferred. Experience: Three (3) years of administrative experience required. Hospital or academic medical center experience strongly preferred. Previous experience working with physicians/medical providers. Technical Knowledge or Skills: Intermediate to advanced computer skills. High competency levels in Microsoft Office Suite including Outlook, Teams, Word, PowerPoint and Excel. Familiarity with University Systems such as: Qgenda, E-Payments, GEMS, Oracle, Box, and Zoom. Pay Range: $23.77 - $31.60 per hour Required Documents: Resume Cover letter When applying, the documents MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.