Pima County
Procurement Services Coordinator
Pima County Procurement Department has an opening for a Procurement Services Coordinator to join our team! This position requires excellent judgment, collaborative skills, and the capacity to independently work with a variety of county departments. Responsibilities include complying with the Procurement Code, Board Policies, and Procurement Procedures, with attention to detail being critical. This role will oversee Procurement's Contract Processing and Surplus programs. Essential Functions: Plans organizes, and coordinates procurement services activities to ensure efficient operations and compliance with applicable policies and procedures; Assists management in developing procurement goals, strategies, and objectives to support departmental and organizational priorities; Monitors procurement-related legislation, policies, and contract requirements to ensure ongoing program compliance; Evaluates the effectiveness of procurement processes, compiles performance data, and prepares reports for management review and decision-making; Participates in the development and monitoring of procurement programs, including but not limited to PCard, Small Business/Disadvantaged Business Enterprise, Contracts Processing, Living Wage, and Vendor Relations; Supervises, trains, and evaluates assigned procurement staff, assigns tasks and priorities, and assists in hiring decisions; Coordinates procurement activities and maintains liaison with internal departments, external vendors, and partner agencies to ensure service alignment and communication; Conducts procurement-related meetings to resolve issues, address process concerns, and share operational updates or policy changes; Develops and distributes procurement-related training and informational materials to promote internal compliance and understanding of procedures; Prepares procurement reports, summaries, and recommendations for local, state, and federal agencies, as well as for internal management use; Performs outreach and public relations functions related to procurement services, including presentations, media materials, and stakeholder communications; May access, maintain, or generate reports from procurement systems and databases to track purchasing activity and ensure data accuracy. Minimum Qualifications: Bachelor's degree
from an accredited college or university with a major in public or business administration, supply chain management or related field as determined by the department head at the time of recruitment AND one year of experience coordinating, monitoring, and/or administering procurement activities or providing professional level administrative support for a procurement program or procurement work unit. OR: One year of experience with Pima County in a Contract Specialist, Buyer III, or other closely related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Minimum three (3) years of experience and working knowledge with Microsoft Office Suite (Adobe Pro, Excel, Word, etc.). Minimum two (2) years of experience reviewing contractual documents for compliance against multiple policies and procedures. Minimum two (2) years of experience in database management. Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Constantly operates a computer and other office equipment. Constantly observes details at close range. Frequently remains in a stationary position. Occasionally moves about inside an office. Occasionally participates in external events. Other physical and sensory requirements will be determined by position. Working Conditions: The Procurement Services Coordinator operates within a professional office setting, conducting desk-based tasks. Regular, daily attendance is an essential function for this position. Other working conditions will be determined by position. EEO Information:
Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County Procurement Department has an opening for a Procurement Services Coordinator to join our team! This position requires excellent judgment, collaborative skills, and the capacity to independently work with a variety of county departments. Responsibilities include complying with the Procurement Code, Board Policies, and Procurement Procedures, with attention to detail being critical. This role will oversee Procurement's Contract Processing and Surplus programs. Essential Functions: Plans organizes, and coordinates procurement services activities to ensure efficient operations and compliance with applicable policies and procedures; Assists management in developing procurement goals, strategies, and objectives to support departmental and organizational priorities; Monitors procurement-related legislation, policies, and contract requirements to ensure ongoing program compliance; Evaluates the effectiveness of procurement processes, compiles performance data, and prepares reports for management review and decision-making; Participates in the development and monitoring of procurement programs, including but not limited to PCard, Small Business/Disadvantaged Business Enterprise, Contracts Processing, Living Wage, and Vendor Relations; Supervises, trains, and evaluates assigned procurement staff, assigns tasks and priorities, and assists in hiring decisions; Coordinates procurement activities and maintains liaison with internal departments, external vendors, and partner agencies to ensure service alignment and communication; Conducts procurement-related meetings to resolve issues, address process concerns, and share operational updates or policy changes; Develops and distributes procurement-related training and informational materials to promote internal compliance and understanding of procedures; Prepares procurement reports, summaries, and recommendations for local, state, and federal agencies, as well as for internal management use; Performs outreach and public relations functions related to procurement services, including presentations, media materials, and stakeholder communications; May access, maintain, or generate reports from procurement systems and databases to track purchasing activity and ensure data accuracy. Minimum Qualifications: Bachelor's degree
from an accredited college or university with a major in public or business administration, supply chain management or related field as determined by the department head at the time of recruitment AND one year of experience coordinating, monitoring, and/or administering procurement activities or providing professional level administrative support for a procurement program or procurement work unit. OR: One year of experience with Pima County in a Contract Specialist, Buyer III, or other closely related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Minimum three (3) years of experience and working knowledge with Microsoft Office Suite (Adobe Pro, Excel, Word, etc.). Minimum two (2) years of experience reviewing contractual documents for compliance against multiple policies and procedures. Minimum two (2) years of experience in database management. Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Constantly operates a computer and other office equipment. Constantly observes details at close range. Frequently remains in a stationary position. Occasionally moves about inside an office. Occasionally participates in external events. Other physical and sensory requirements will be determined by position. Working Conditions: The Procurement Services Coordinator operates within a professional office setting, conducting desk-based tasks. Regular, daily attendance is an essential function for this position. Other working conditions will be determined by position. EEO Information:
Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.