Salvation Army Southern Territory
Divisional Real Estate and Property Administrator
Salvation Army Southern Territory, Charlotte, North Carolina, United States, 28202
Property Management
Real Estate and Property Responsibilities: (70%) Plans, directs, and manages the work of assigned staff; trains and instructs employees in the proper methods and procedures; monitors work in progress and upon completion, ensures accuracy, completeness, and compliance with established policies and procedures; conducts performance evaluations and recommendations to the Divisional Property Director. Directly supervises the weekly reporting process including preparation of consent agendas for approval through the NSC Division Property Committee, Advisory Board, Divisional Finance Board, and Territorial Property Council. Ensures all documentation is complete before closing the project. Manages, coordinates, and evaluates the processing of TSAMM documents resulting from the sale, purchase, or lease of The Salvation Army property throughout the NSC Division in a timely manner; ensures completeness and accuracy of all documents for processing through the Divisional Finance Board; obtains the required signatures of approval This includes: Property Proposals and associated documents for all DHQ and command unit purchases, sales, donations, projects, renovations, remodeling, deletions of capital, listing agreements, and others as appropriate, including, but not limited to officer quarters sales and purchases. Architects Letters of Intent, all informal, formal, and legal agreements, and general proposals. Lease agreements, both for and with The Salvation Army, and Facility Use Agreements. Property Requisitions and/or Furnishings and Equipment Requisitions when associated with a project or items requesting use, such as restricted or capital funding sources. Responsible for all higher level TSAMM items including lease agreements, property sales and purchases, Communicates and negotiates with title and construction companies. Research information as needed to ensure proposals are administered correctly. Coordinates and manages the processing of lower level TSAMM items and ensures completion. Directs the preparation of correspondence sent to Territorial Headquarters and items processed to Divisional Finance Board. Submits appropriate blueprints and specification books to the Divisional Finance Board for review and recommendation for approval to the Territorial Headquarters. Serves as liaison in communicating with outside Real Estate and Property Title companies to gather any further information that will ensure the accuracy and completeness of all property proposals. Manages the preparation of the Property Construction Project database and ensures that the database remain up to date based on payment or change orders approved by the Property Council; manages the research and maintenance or project files regarding the same; monitors and ensures the processing of project information to the field. Conducts initial review of items requiring Property Council approved prior to submitting to the Divisional Finance Board for review and further processing. Serves as liaison for other DHQ Departments and/or Divisions seeking information regarding the sale, purchase, or lease of The Salvation Army property; responds to questions, research in a timely and effective manner and provides specific and general information as needed. Ensures standard documentation as approved by the Territorial Property Department is processed in a timely and effective manner. Ensures Divisional Finance Board minutes for review, approval and signatures are prepared and submitted. Performs accounting tasks, tracking, and maintaining of multimillion dollar projects spreadsheets, and reviews payment requests from contractors subsequently making data comparisons to ensure completeness and accuracy. Develops and directs the maintenance of a filing system of correspondence, forms, records, reports, and legal documents; Ensures the department bring-up filing system is maintained. Assists the Divisional Property Director with inspections of all properties, completing required property inspection reports. Provides recommendations to improve methods and procedures; initiates, explains, and enforces new and existing procedures as directed, ensuring they are in accordance with Southern Territorial Property Guidelines. Liaison and Vendor Relations Responsibilities: (20%) Serves as liaison to other departments, field Officers, Advisory Board members, outside vendors and contractors; builds and maintains relationships with each. Serves as liaison with real estate and property title companies to gather any further information that will ensure the completeness of all property proposals. Other Responsibilities: (10%) Travels to attend special meetings throughout the Division. Performs other duties as assigned. Knowledge, Skills, and Abilities: Knowledge of Real Estate Management Knowledge of the principles, practices, and procedures of purchasing products, contracting vendor services, construction project management, personnel, business, and office management. Knowledge of modern office methods, procedures, and practices, including automated systems and applications such as word processing, spreadsheets, and order/inventory management system. Knowledge of Microsoft Office programs with demonstrated skill in the use of Excel, Word, and Outlook. Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work both independently and under limited supervision. Ability to plan, organize and prioritize to accomplish work in compliance with quality standards and deadlines. Ability to build and maintain effective and professional relationships amongst department personnel, Salvation Army Officers, employees, and the community. Ability to maintain a high level of accuracy in preparing information, analytical and problem-solving skills. Ability to apply discretion, independent judgment, and heighten awareness and behavior surrounding confidentiality. Ability to provide leadership and direction within a department. Ability to provide security and confidentiality of financial matters. Ability to present a positive and professional image of The Salvation Army. MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: Bachelor's degree from an accredited college or university in Business Administration, Project Management, or related field, And Four years with progressive responsibility/experience performing property, real estate and project management and procurement experience. or Any equivalent combination of training and experience which provided the required knowledge, skills, and abilities. Certifications: Valid State Driver's License
Real Estate and Property Responsibilities: (70%) Plans, directs, and manages the work of assigned staff; trains and instructs employees in the proper methods and procedures; monitors work in progress and upon completion, ensures accuracy, completeness, and compliance with established policies and procedures; conducts performance evaluations and recommendations to the Divisional Property Director. Directly supervises the weekly reporting process including preparation of consent agendas for approval through the NSC Division Property Committee, Advisory Board, Divisional Finance Board, and Territorial Property Council. Ensures all documentation is complete before closing the project. Manages, coordinates, and evaluates the processing of TSAMM documents resulting from the sale, purchase, or lease of The Salvation Army property throughout the NSC Division in a timely manner; ensures completeness and accuracy of all documents for processing through the Divisional Finance Board; obtains the required signatures of approval This includes: Property Proposals and associated documents for all DHQ and command unit purchases, sales, donations, projects, renovations, remodeling, deletions of capital, listing agreements, and others as appropriate, including, but not limited to officer quarters sales and purchases. Architects Letters of Intent, all informal, formal, and legal agreements, and general proposals. Lease agreements, both for and with The Salvation Army, and Facility Use Agreements. Property Requisitions and/or Furnishings and Equipment Requisitions when associated with a project or items requesting use, such as restricted or capital funding sources. Responsible for all higher level TSAMM items including lease agreements, property sales and purchases, Communicates and negotiates with title and construction companies. Research information as needed to ensure proposals are administered correctly. Coordinates and manages the processing of lower level TSAMM items and ensures completion. Directs the preparation of correspondence sent to Territorial Headquarters and items processed to Divisional Finance Board. Submits appropriate blueprints and specification books to the Divisional Finance Board for review and recommendation for approval to the Territorial Headquarters. Serves as liaison in communicating with outside Real Estate and Property Title companies to gather any further information that will ensure the accuracy and completeness of all property proposals. Manages the preparation of the Property Construction Project database and ensures that the database remain up to date based on payment or change orders approved by the Property Council; manages the research and maintenance or project files regarding the same; monitors and ensures the processing of project information to the field. Conducts initial review of items requiring Property Council approved prior to submitting to the Divisional Finance Board for review and further processing. Serves as liaison for other DHQ Departments and/or Divisions seeking information regarding the sale, purchase, or lease of The Salvation Army property; responds to questions, research in a timely and effective manner and provides specific and general information as needed. Ensures standard documentation as approved by the Territorial Property Department is processed in a timely and effective manner. Ensures Divisional Finance Board minutes for review, approval and signatures are prepared and submitted. Performs accounting tasks, tracking, and maintaining of multimillion dollar projects spreadsheets, and reviews payment requests from contractors subsequently making data comparisons to ensure completeness and accuracy. Develops and directs the maintenance of a filing system of correspondence, forms, records, reports, and legal documents; Ensures the department bring-up filing system is maintained. Assists the Divisional Property Director with inspections of all properties, completing required property inspection reports. Provides recommendations to improve methods and procedures; initiates, explains, and enforces new and existing procedures as directed, ensuring they are in accordance with Southern Territorial Property Guidelines. Liaison and Vendor Relations Responsibilities: (20%) Serves as liaison to other departments, field Officers, Advisory Board members, outside vendors and contractors; builds and maintains relationships with each. Serves as liaison with real estate and property title companies to gather any further information that will ensure the completeness of all property proposals. Other Responsibilities: (10%) Travels to attend special meetings throughout the Division. Performs other duties as assigned. Knowledge, Skills, and Abilities: Knowledge of Real Estate Management Knowledge of the principles, practices, and procedures of purchasing products, contracting vendor services, construction project management, personnel, business, and office management. Knowledge of modern office methods, procedures, and practices, including automated systems and applications such as word processing, spreadsheets, and order/inventory management system. Knowledge of Microsoft Office programs with demonstrated skill in the use of Excel, Word, and Outlook. Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work both independently and under limited supervision. Ability to plan, organize and prioritize to accomplish work in compliance with quality standards and deadlines. Ability to build and maintain effective and professional relationships amongst department personnel, Salvation Army Officers, employees, and the community. Ability to maintain a high level of accuracy in preparing information, analytical and problem-solving skills. Ability to apply discretion, independent judgment, and heighten awareness and behavior surrounding confidentiality. Ability to provide leadership and direction within a department. Ability to provide security and confidentiality of financial matters. Ability to present a positive and professional image of The Salvation Army. MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: Bachelor's degree from an accredited college or university in Business Administration, Project Management, or related field, And Four years with progressive responsibility/experience performing property, real estate and project management and procurement experience. or Any equivalent combination of training and experience which provided the required knowledge, skills, and abilities. Certifications: Valid State Driver's License