Munger, Tolles & Olson LLP
Inclusion Coordinator
Munger, Tolles & Olson LLP, Los Angeles, California, United States, 90001
Inclusion Coordinator
The Inclusion Coordinator plays a key role in providing professional support for implementing inclusion initiatives. The Inclusion Coordinator is responsible for providing project research and project logistical support to help the team achieve its goals. The Inclusion Coordinator reports to the Associate Director of Attorney Development & Inclusion and collaborates closely with the Inclusion Program Manager. Job Functions & Responsibilities Supports the Inclusion team by assisting with project and program coordination and by driving logistical planning necessities Works closely with the Inclusion Program Manager to support and coordinate firm affinity group efforts and initiatives. Responsibilities include scheduling and facilitating meetings, preparing agendas, recording and distributing minutes, and ensuring materials are organized and accessible to relevant committee leads and professionals. In collaboration with the Inclusion Program Manager, drives databases oversight for all current LEAP/MTO mentees and alumni; prepares marketing materials, PowerPoint presentations, and related documents; tracks participants post-program graduation and reports on appropriate metrics. Maintains firm demographic statistics and additional tracking resources; ensures that team resources (including Inclusion accomplishments tracking document and Inclusion survey calendar) are updated on a weekly basis. Supports the Attorney Development and Inclusion team with preparing responses to client requests and industry surveys - building the team's responses library for future survey response use; tracks demographics of committee assignments throughout the year by using Workday and other information sources. Manages internal Inclusion email inbox and appropriately responds to requests. Tracks Inclusion opportunities (to include sponsorship opportunities and development programming). Responsible for monthly review of inclusion-related firm expenses. Reports on budget expenditures for monthly budget meetings. Conducts first pass at maintaining the firm's inclusion-related internal intranet pages by ensuring online content is relevant, including committee membership and email distribution lists; meetings are on calendar; and activities of each task force initiative is tracked. Maintains a system to track attorney marketing efforts that include: client engagement, presentations, and speaking opportunities. Assists the team throughout the year by building the resource library for the firm's inclusivity strategic materials. Schedules affinity group and committee meetings, creates agendas, and takes minutes; ensures that all relevant inclusion materials are filed and accessible to committee leads and professionals. Keeps team on track for monthly committee deliverables by reporting on items during weekly team meetings. Tracks and processes expenses (including managing the department's monthly firm credit card) and updates the team's shared calendar, including travel, assisting with printing, and event planning, etc. Oversees special projects and other duties as assigned. Tools Computer Telephone Printer, Fax, Scanner, Photocopier, Shredder MS Office Suite Minimum Job Qualifications Bachelor's degree preferred. Minimum 2 years work experience in a similar role. Fluency with Microsoft Office Suite (Excel, Outlook, PowerPoint and Word). Ability to maintain a high level of professionalism and composure in challenging circumstances. Excellent organizational skills. Ability to handle and maintain confidential information. Ability to communicate effectively and develop partnerships with attorneys, professionals, and peers, becoming a trusted resource. Ability to work independently with a sense of urgency while providing excellent customer service. Ability to work extended hours, nights, weekends, and non-traditional business hours during the week. Ability to use critical thinking and complex problem solving to develop solutions to operational issues. Physical Demands Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs. Working Conditions Quiet office environment in a high-rise building, seated the majority of the time Direct Reports None Competencies Communicates effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Being resilient: Rebounding from setbacks and adversity when facing difficult situations. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Drives results: Consistently achieving results, even under tough circumstances. Situational adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations. The Inclusion Coordinator role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today's world. About Munger, Tolles & Olson Munger, Tolles & Olson has topped The American Lawyer's A-List a record ten times, and maintains the highest average A-List ranking in the history of the award. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing. MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP. Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
The Inclusion Coordinator plays a key role in providing professional support for implementing inclusion initiatives. The Inclusion Coordinator is responsible for providing project research and project logistical support to help the team achieve its goals. The Inclusion Coordinator reports to the Associate Director of Attorney Development & Inclusion and collaborates closely with the Inclusion Program Manager. Job Functions & Responsibilities Supports the Inclusion team by assisting with project and program coordination and by driving logistical planning necessities Works closely with the Inclusion Program Manager to support and coordinate firm affinity group efforts and initiatives. Responsibilities include scheduling and facilitating meetings, preparing agendas, recording and distributing minutes, and ensuring materials are organized and accessible to relevant committee leads and professionals. In collaboration with the Inclusion Program Manager, drives databases oversight for all current LEAP/MTO mentees and alumni; prepares marketing materials, PowerPoint presentations, and related documents; tracks participants post-program graduation and reports on appropriate metrics. Maintains firm demographic statistics and additional tracking resources; ensures that team resources (including Inclusion accomplishments tracking document and Inclusion survey calendar) are updated on a weekly basis. Supports the Attorney Development and Inclusion team with preparing responses to client requests and industry surveys - building the team's responses library for future survey response use; tracks demographics of committee assignments throughout the year by using Workday and other information sources. Manages internal Inclusion email inbox and appropriately responds to requests. Tracks Inclusion opportunities (to include sponsorship opportunities and development programming). Responsible for monthly review of inclusion-related firm expenses. Reports on budget expenditures for monthly budget meetings. Conducts first pass at maintaining the firm's inclusion-related internal intranet pages by ensuring online content is relevant, including committee membership and email distribution lists; meetings are on calendar; and activities of each task force initiative is tracked. Maintains a system to track attorney marketing efforts that include: client engagement, presentations, and speaking opportunities. Assists the team throughout the year by building the resource library for the firm's inclusivity strategic materials. Schedules affinity group and committee meetings, creates agendas, and takes minutes; ensures that all relevant inclusion materials are filed and accessible to committee leads and professionals. Keeps team on track for monthly committee deliverables by reporting on items during weekly team meetings. Tracks and processes expenses (including managing the department's monthly firm credit card) and updates the team's shared calendar, including travel, assisting with printing, and event planning, etc. Oversees special projects and other duties as assigned. Tools Computer Telephone Printer, Fax, Scanner, Photocopier, Shredder MS Office Suite Minimum Job Qualifications Bachelor's degree preferred. Minimum 2 years work experience in a similar role. Fluency with Microsoft Office Suite (Excel, Outlook, PowerPoint and Word). Ability to maintain a high level of professionalism and composure in challenging circumstances. Excellent organizational skills. Ability to handle and maintain confidential information. Ability to communicate effectively and develop partnerships with attorneys, professionals, and peers, becoming a trusted resource. Ability to work independently with a sense of urgency while providing excellent customer service. Ability to work extended hours, nights, weekends, and non-traditional business hours during the week. Ability to use critical thinking and complex problem solving to develop solutions to operational issues. Physical Demands Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs. Working Conditions Quiet office environment in a high-rise building, seated the majority of the time Direct Reports None Competencies Communicates effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Being resilient: Rebounding from setbacks and adversity when facing difficult situations. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Drives results: Consistently achieving results, even under tough circumstances. Situational adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations. The Inclusion Coordinator role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today's world. About Munger, Tolles & Olson Munger, Tolles & Olson has topped The American Lawyer's A-List a record ten times, and maintains the highest average A-List ranking in the history of the award. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing. MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP. Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.