Small Parts
Accounting Services
To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department. AR Collections
Invoicing & collections, OB10, AR issues reports (bi weekly)
SPI Elimination spreadsheet
Monthly
HTI weekly review and reports
PPE Monthly report
Greets visitors and reviews/distributes safety protocol pamphlet as needed to assure safety of our visitors while on the premises
AR Roll forward reports
Receives and routes incoming telephone calls following established procedures - Logansport
Opens incoming mail and processes outgoing mail daily
Collects and distributes faxes, hand-delivered items, and phone messages
Coordinates the schedule for company car usage and cleaning
Schedules conference rooms
Coordinates ordering of food and refreshments for meetings as requested
Arranges copier service as needed for offices and plants
Orders and maintains appropriate inventory of office supplies
Pulls daily banking and transfers to cash book and folders
Maintains some Excel spreadsheets for reporting purposes
Performs a variety of clerical duties including sending Customer/Vendor Visit Forms as required, maintaining cycle count reports, toner recycle, postage log and more
Receives and posts all receipts daily for account receivables
Create, maintain, and provide special reports related to accounts receivable as needed
Setup new customers in ERP system
Manage prepaid spreadsheet
Calculate scrap values for vendor scrap invoicing
PMA reporting-
Provides Proof of Delivery documentation and copies of invoices for customers as needed
Prepares and provides information for auditors as required
Processes all invoices daily following the accounts payable procedures
Processes all vouchers daily following the vouchers payable procedures
Processes vendor invoice payments and expense report payments on the designated dates
Interacts with vendors and customer service personnel to reconcile invoice price to purchase orders errors
Prepare weekly and bi-weekly check runs
Maintains sales and used tax reports as needed
HTI and SPI bank statements
Prepare and balance BBR for HTI and SPI AP issues lists
bi-weekly
Maintains certification of insurance forms
Assist the controller in creating and analysis of monthly financials metrics for management
Create, maintain, balance, and provide monthly asset reporting, asset-to-budget reporting, maintain asset numbering system and maintain the FAS databases
Responsible for monthly AP and AR reconciliation and aging report
Prepare and post general ledger entries by maintaining records and files reconciling accounts
Answer accounting and finance questions by researching and interpreting data
Scrap end of month analysis and reporting
COPO COQ reporting
Balance cash book weekly
Vouchers accounts payable invoices
Reconciles financial report in ERP system
Help with MPI Banking backup
Backup for all of HTI activity
Assist Controller with EOM closing activities Alignment with MPI Mission and Values
Understands and performs to the Small Parts Quality Management System
Strong communication skills
Customer focused
Ability and desire to perform accurate work
Accountable and dependable
Able to understand work and process instructions
Ability to work well with others
Must be able to use a PC with MS Office and navigate the Plex ERP system High school diploma or equivalent; one year of office experience preferred
Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
Ability to write simple correspondence
Demonstrate strong English grammar and composition
Ability to effectively present information in one-on-one situations
To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department. AR Collections
Invoicing & collections, OB10, AR issues reports (bi weekly)
SPI Elimination spreadsheet
Monthly
HTI weekly review and reports
PPE Monthly report
Greets visitors and reviews/distributes safety protocol pamphlet as needed to assure safety of our visitors while on the premises
AR Roll forward reports
Receives and routes incoming telephone calls following established procedures - Logansport
Opens incoming mail and processes outgoing mail daily
Collects and distributes faxes, hand-delivered items, and phone messages
Coordinates the schedule for company car usage and cleaning
Schedules conference rooms
Coordinates ordering of food and refreshments for meetings as requested
Arranges copier service as needed for offices and plants
Orders and maintains appropriate inventory of office supplies
Pulls daily banking and transfers to cash book and folders
Maintains some Excel spreadsheets for reporting purposes
Performs a variety of clerical duties including sending Customer/Vendor Visit Forms as required, maintaining cycle count reports, toner recycle, postage log and more
Receives and posts all receipts daily for account receivables
Create, maintain, and provide special reports related to accounts receivable as needed
Setup new customers in ERP system
Manage prepaid spreadsheet
Calculate scrap values for vendor scrap invoicing
PMA reporting-
Provides Proof of Delivery documentation and copies of invoices for customers as needed
Prepares and provides information for auditors as required
Processes all invoices daily following the accounts payable procedures
Processes all vouchers daily following the vouchers payable procedures
Processes vendor invoice payments and expense report payments on the designated dates
Interacts with vendors and customer service personnel to reconcile invoice price to purchase orders errors
Prepare weekly and bi-weekly check runs
Maintains sales and used tax reports as needed
HTI and SPI bank statements
Prepare and balance BBR for HTI and SPI AP issues lists
bi-weekly
Maintains certification of insurance forms
Assist the controller in creating and analysis of monthly financials metrics for management
Create, maintain, balance, and provide monthly asset reporting, asset-to-budget reporting, maintain asset numbering system and maintain the FAS databases
Responsible for monthly AP and AR reconciliation and aging report
Prepare and post general ledger entries by maintaining records and files reconciling accounts
Answer accounting and finance questions by researching and interpreting data
Scrap end of month analysis and reporting
COPO COQ reporting
Balance cash book weekly
Vouchers accounts payable invoices
Reconciles financial report in ERP system
Help with MPI Banking backup
Backup for all of HTI activity
Assist Controller with EOM closing activities Alignment with MPI Mission and Values
Understands and performs to the Small Parts Quality Management System
Strong communication skills
Customer focused
Ability and desire to perform accurate work
Accountable and dependable
Able to understand work and process instructions
Ability to work well with others
Must be able to use a PC with MS Office and navigate the Plex ERP system High school diploma or equivalent; one year of office experience preferred
Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus
Ability to write simple correspondence
Demonstrate strong English grammar and composition
Ability to effectively present information in one-on-one situations