Veterans Staffing
Administrative Assistant Associate
Veterans Staffing, Ann Arbor, Michigan, United States, 48103
Administrative Assistant Associate
The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position. This is a one-year, benefits-eligible term limited appointment with potential for renewal. In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: generous time off, including vacation time, sick time, holiday and season days; a retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months; many choices for comprehensive health insurance; life insurance; long-term disability coverage; flexible spending accounts for healthcare and dependent care expenses; and a strong commitment to work/life balance. Responsibilities include: coordinating Plan Review activities for the EHS office; answering, screening, and routing calls appropriately; providing support to other administrative staff; coordinating all EHS vehicle maintenance & maintaining records; creating workorders and following through to completion; assisting with maintaining department contact lists, email distribution lists, and reference files; scanning documents for electronic record keeping; data entry; maintaining departmental supplies & completing daily maintenance of equipment; acting in accordance with the Facilities and Operations guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment; and other duties as assigned. Skills you have include: demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently; demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly; experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy; ability to identify calls and/or emails that require immediate attention; strong verbal and written communication skills including active listening; ability to build positive and productive relationships with individuals at various professional levels; and prior customer service experience and phone experience. Required qualifications include: high school diploma or equivalent; one to three years of experience or equivalent combination of education and experience; proficiency with Microsoft Office and/or Google Docs; ability to communicate effectively with a broad range of people across all levels of the organization; excellent organizational skills with strong attention to detail; demonstrated ability to exercise discretion and confidentiality; passion for building strong working relationships and a commitment to promoting a positive environment; must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based; and demonstrated excellent attendance record. Desired qualifications include: familiarity with U-M policies and procedures; and previous experience using the following: Google, M-Pathways, Zoom. Work schedule: Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. There is some flexibility with the start time for this position, but the successful candidate will need to be on site until at least 4:00 pm. Due to the nature of the work, this position is on site with no option for hybrid or remote work. This position is not eligible for Visa sponsorship. Application deadline: Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. The University of Michigan is an equal employment opportunity employer.
The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Associate. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position. This is a one-year, benefits-eligible term limited appointment with potential for renewal. In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include: generous time off, including vacation time, sick time, holiday and season days; a retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months; many choices for comprehensive health insurance; life insurance; long-term disability coverage; flexible spending accounts for healthcare and dependent care expenses; and a strong commitment to work/life balance. Responsibilities include: coordinating Plan Review activities for the EHS office; answering, screening, and routing calls appropriately; providing support to other administrative staff; coordinating all EHS vehicle maintenance & maintaining records; creating workorders and following through to completion; assisting with maintaining department contact lists, email distribution lists, and reference files; scanning documents for electronic record keeping; data entry; maintaining departmental supplies & completing daily maintenance of equipment; acting in accordance with the Facilities and Operations guiding principles: respect, collaboration, proactive, solutions-based and responsibility to the environment; and other duties as assigned. Skills you have include: demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently; demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly; experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy; ability to identify calls and/or emails that require immediate attention; strong verbal and written communication skills including active listening; ability to build positive and productive relationships with individuals at various professional levels; and prior customer service experience and phone experience. Required qualifications include: high school diploma or equivalent; one to three years of experience or equivalent combination of education and experience; proficiency with Microsoft Office and/or Google Docs; ability to communicate effectively with a broad range of people across all levels of the organization; excellent organizational skills with strong attention to detail; demonstrated ability to exercise discretion and confidentiality; passion for building strong working relationships and a commitment to promoting a positive environment; must exhibit and promote Facilities and Operations values of respect, collaboration, being proactive and solutions based; and demonstrated excellent attendance record. Desired qualifications include: familiarity with U-M policies and procedures; and previous experience using the following: Google, M-Pathways, Zoom. Work schedule: Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm. There is some flexibility with the start time for this position, but the successful candidate will need to be on site until at least 4:00 pm. Due to the nature of the work, this position is on site with no option for hybrid or remote work. This position is not eligible for Visa sponsorship. Application deadline: Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. The University of Michigan is an equal employment opportunity employer.