AC Coy
Executive Assistant
Location: Hybrid, Youngstown OH Job Type: Full Time Work Authorization: US Citizen / Green Card The A.C Coy company has an immediate need for an Executive Assistant in the Youngstown OH area. Ideal candidates must have 10 or more years of Executive/C-Suite Administrative experience. Responsibilities
Scheduling meetings, appointments, and special events Handling and prioritizing incoming emails and drafting responses on the executive's behalf to effectively communicate key information to internal and external stakeholders Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs Prepare and coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board, Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls Plan events across multiple sites for internal and external attendees Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables Creating and editing various business documents, presentations, reports, and other materials as needed Conducting research on various topics for projects, events, meetings, etc. Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc Providing support in duties related to the President's leadership in joint venture, industry and affiliate organizations as needed Handling various ad-hoc assignments and tasks that may arise Other duties as assigned Qualifications
Education: Bachelor's Degree in Business Administration/or related Experience: 10 or more years of executive/C-Suite Administration experience Excellent verbal and written communication skill Strong organizational, problem solving and multitasking abilities Able to make decisions using data and information available Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred Experience with calendar management and travel coordination Attentive to details and follows through on assigned tasks and commitments Highly motivated, self-driven, and eager to learn and apply new skills Ability to handle confidential information with integrity and sensitivity Ability to meet tight deadlines
Location: Hybrid, Youngstown OH Job Type: Full Time Work Authorization: US Citizen / Green Card The A.C Coy company has an immediate need for an Executive Assistant in the Youngstown OH area. Ideal candidates must have 10 or more years of Executive/C-Suite Administrative experience. Responsibilities
Scheduling meetings, appointments, and special events Handling and prioritizing incoming emails and drafting responses on the executive's behalf to effectively communicate key information to internal and external stakeholders Booking flights (private and commercial), accommodations, and transportation for business trips, conferences, and other travel needs Prepare and coordinating meetings and events, including agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. I.E.: Board, Executive Leadership Team (ELT) and Manufacturing Leadership Team (MLT) meetings, Townhalls Plan events across multiple sites for internal and external attendees Taking accurate notes during meetings and following up with stakeholders on key changes, next steps, and deliverables Creating and editing various business documents, presentations, reports, and other materials as needed Conducting research on various topics for projects, events, meetings, etc. Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality Assisting in the management and tracking of projects, deadlines, and deliverables across different teams and departments, including assigning and delegating tasks as needed. Monitor project progress and identify roadblocks Managing and reconciling expense reports and ensuring adherence to company policies. Reviewing and approving direct report expenses on behalf of President Providing first impressions to guests, including scheduling conference room, providing PPE; catering; etc Providing support in duties related to the President's leadership in joint venture, industry and affiliate organizations as needed Handling various ad-hoc assignments and tasks that may arise Other duties as assigned Qualifications
Education: Bachelor's Degree in Business Administration/or related Experience: 10 or more years of executive/C-Suite Administration experience Excellent verbal and written communication skill Strong organizational, problem solving and multitasking abilities Able to make decisions using data and information available Expert in using Microsoft office suite (PowerPoint, Excel and Word) and Concur Experience in Microsoft Dynamics 365, iCIMS, Asana and data dashboards is preferred Experience with calendar management and travel coordination Attentive to details and follows through on assigned tasks and commitments Highly motivated, self-driven, and eager to learn and apply new skills Ability to handle confidential information with integrity and sensitivity Ability to meet tight deadlines