Armada
Executive Assistant (Executive Business Partner)Bellevue Office, Sunset Corporat
Armada, Bellevue, Washington, United States, 98009
Executive Business Partner
Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We're looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere. About The Role
We're looking for a highly organized, proactive, and mission-driven Executive Business Partner (EBP) to support our Chief Technology Officer (CTO) and Chief Business Officer (CBO). This role sits at the intersection of our technical and commercial functions, playing a key role in enabling leadership focus, driving execution, and ensuring seamless day-to-day operations. This is a strategic and autonomous position best suited to professionals comfortable operating independently while driving cross-functional impact. You'll manage critical administrative workflows, from complex calendar orchestration and high-stakes meeting prep to travel logistics and communications. As a core member of our leadership operations, you'll also contribute to cross-functional coordination, executive prioritization, and strategic initiative tracking. This is not a Chief of Staff position, but you will work closely with one, serving as an essential extension of executive leadership. The right candidate is detail-obsessed, thrives under pressure, and brings a calm, professional presence to fast-paced environments. You know how to anticipate needs before they arise, handle sensitive information with discretion, and bring order to complexity. Location: This role is office-based at our Bellevue, Washington office 3 days per week. What You'll Do (Key Responsibilities)
Executive Administration & Support Own daily management of complex, shifting calendars across time zones and teams. Coordinate internal and external meetings, including agenda creation, briefing materials, and post-meeting follow-ups. Manage domestic and international travelanticipating logistical needs, optimizing itineraries, and ensuring everything runs smoothly. Serve as gatekeeper and liaison for the CTO and CBOfiltering inbound requests, drafting correspondence, and driving timely responses. Prepare expense reports, track reimbursements, and handle light administrative finance tasks with precision. Strategic & Operational Enablement Support execution of executive-level priorities by tracking initiatives, timelines, and cross-functional dependencies. Partner with the Chief of Staff and R&D leadership on meeting rhythms, sprint reviews, and planning sessionshelping bring structure, clarity, and accountability. Coordinate leadership offsites, quarterly business reviews, and department-level events that drive alignment and connection. Draft internal updates, presentation decks, and high-level documentation on behalf of executives for internal and external stakeholders. Cross-Functional Collaboration Work closely with teams across engineering, product, business development, and operations to stay informed on key priorities and ensure alignment. Act as a connective thread across departmentsfacilitating communication, surfacing risks, and helping leadership stay focused on what matters most. Confidentiality & Professionalism Handle sensitive and confidential information with the utmost discretionranging from personnel and hiring matters to investor communications. Serve as a trusted representative of the CTO and CBObuilding relationships across all levels and acting as a culture ambassador within the organization. Required Qualifications
5+ years supporting C-level executives or senior leaders in high-growth, fast-paced environmentsideally in tech, R&D, or engineering-centric companies. Proven ability to juggle competing priorities and operate calmly in high-pressure settings. Meticulous attention to detail, exceptional organizational skills, and strong follow-through. Excellent verbal and written communication skills, with sound judgment and contextual awareness. Comfortable operating autonomously, but highly collaborative when coordination is needed. Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and tools like Asana, Notion, or Confluence. Preferred Qualifications
Experience supporting technical or product-focused executives. Familiarity with agile workflows, engineering sprint cycles, or milestone tracking. Background in project coordination, operations, or internal communications. Compensation
For U.S. Based candidates: To ensure fairness and transparency, the starting base salary range for this role for candidates in the U.S. are listed below, varying based on location experience, skills, and qualifications. In addition to base salary, this role will also be offered equity and subsidized benefits (details available upon request). Benefits
Medical, dental, and vision (subsidized cost) Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA) Retirement plan options, including 401(k) and Roth 401(k) Unlimited paid time off (PTO) 15 paid company holidays per year You're A Great Fit If You're
A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you Equal Opportunity Statement
At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.
Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We're looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere. About The Role
We're looking for a highly organized, proactive, and mission-driven Executive Business Partner (EBP) to support our Chief Technology Officer (CTO) and Chief Business Officer (CBO). This role sits at the intersection of our technical and commercial functions, playing a key role in enabling leadership focus, driving execution, and ensuring seamless day-to-day operations. This is a strategic and autonomous position best suited to professionals comfortable operating independently while driving cross-functional impact. You'll manage critical administrative workflows, from complex calendar orchestration and high-stakes meeting prep to travel logistics and communications. As a core member of our leadership operations, you'll also contribute to cross-functional coordination, executive prioritization, and strategic initiative tracking. This is not a Chief of Staff position, but you will work closely with one, serving as an essential extension of executive leadership. The right candidate is detail-obsessed, thrives under pressure, and brings a calm, professional presence to fast-paced environments. You know how to anticipate needs before they arise, handle sensitive information with discretion, and bring order to complexity. Location: This role is office-based at our Bellevue, Washington office 3 days per week. What You'll Do (Key Responsibilities)
Executive Administration & Support Own daily management of complex, shifting calendars across time zones and teams. Coordinate internal and external meetings, including agenda creation, briefing materials, and post-meeting follow-ups. Manage domestic and international travelanticipating logistical needs, optimizing itineraries, and ensuring everything runs smoothly. Serve as gatekeeper and liaison for the CTO and CBOfiltering inbound requests, drafting correspondence, and driving timely responses. Prepare expense reports, track reimbursements, and handle light administrative finance tasks with precision. Strategic & Operational Enablement Support execution of executive-level priorities by tracking initiatives, timelines, and cross-functional dependencies. Partner with the Chief of Staff and R&D leadership on meeting rhythms, sprint reviews, and planning sessionshelping bring structure, clarity, and accountability. Coordinate leadership offsites, quarterly business reviews, and department-level events that drive alignment and connection. Draft internal updates, presentation decks, and high-level documentation on behalf of executives for internal and external stakeholders. Cross-Functional Collaboration Work closely with teams across engineering, product, business development, and operations to stay informed on key priorities and ensure alignment. Act as a connective thread across departmentsfacilitating communication, surfacing risks, and helping leadership stay focused on what matters most. Confidentiality & Professionalism Handle sensitive and confidential information with the utmost discretionranging from personnel and hiring matters to investor communications. Serve as a trusted representative of the CTO and CBObuilding relationships across all levels and acting as a culture ambassador within the organization. Required Qualifications
5+ years supporting C-level executives or senior leaders in high-growth, fast-paced environmentsideally in tech, R&D, or engineering-centric companies. Proven ability to juggle competing priorities and operate calmly in high-pressure settings. Meticulous attention to detail, exceptional organizational skills, and strong follow-through. Excellent verbal and written communication skills, with sound judgment and contextual awareness. Comfortable operating autonomously, but highly collaborative when coordination is needed. Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and tools like Asana, Notion, or Confluence. Preferred Qualifications
Experience supporting technical or product-focused executives. Familiarity with agile workflows, engineering sprint cycles, or milestone tracking. Background in project coordination, operations, or internal communications. Compensation
For U.S. Based candidates: To ensure fairness and transparency, the starting base salary range for this role for candidates in the U.S. are listed below, varying based on location experience, skills, and qualifications. In addition to base salary, this role will also be offered equity and subsidized benefits (details available upon request). Benefits
Medical, dental, and vision (subsidized cost) Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA) Retirement plan options, including 401(k) and Roth 401(k) Unlimited paid time off (PTO) 15 paid company holidays per year You're A Great Fit If You're
A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you Equal Opportunity Statement
At Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.