ESP Associates
Administrative Assistant (Part-Time)
ESP Associates - Raleigh, North Carolina, United States, 27607
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Overview
Job Description
Job Description
ESP Associates has an immediate opening for an Administrative Assistant in our Raleigh (Morrisville), NC office. This part-time (20-30 hours per week), in-office role offers a great opportunity to support a dynamic and growing Engineering, Surveying and Planning firm! Responsibilities: Duties include: Telephone Support, Ordering Office Supplies, Greeting Clients/Visitors, Mail Processing, and Accounts Payable Processes proposals to include, faxing, copying, distributing, and logging unsigned proposals and again when approval is received. Monitors status of unsigned proposals and reminds Project Managers of follow-up. Photocopies, sorts, and files project documents, correspondence, and stock forms to maintain project and correspondence files in established filing systems. Edits/Proofreads, photocopies, assembles, laminates covers, and binds project materials for reports and proposals when needed. Schedules appointments, makes reservations, updates calendars and sends payment for meetings, presentations, seminars, etc. Makes travel arrangements as required. Point-of-Contact with Building Owners for Maintenance, Needs, etc. Assists with data entry and maintenance of the Customer Relationship Software (CRM) Consistent follow-up with group managers and leaders to determine new support needs and keeps managers up to date regarding pending tasks. Takes meeting notes and distributes to appropriate team members following each meeting. Assistance with Marketing materials and Reports
(Review/Printing/Binding/Mail). Performs other duties as assigned. Qualifications: High School Diploma or equivalent Experience as an Administrative Assistant Proficient in Microsoft Office Suite, MS Word, Excel, PowerPoint and Outlook Must be proactive, detailed-oriented, highly organized and motivated with a positive attitude Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy. Corporate Information: ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection. Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52.
Job Description
ESP Associates has an immediate opening for an Administrative Assistant in our Raleigh (Morrisville), NC office. This part-time (20-30 hours per week), in-office role offers a great opportunity to support a dynamic and growing Engineering, Surveying and Planning firm! Responsibilities: Duties include: Telephone Support, Ordering Office Supplies, Greeting Clients/Visitors, Mail Processing, and Accounts Payable Processes proposals to include, faxing, copying, distributing, and logging unsigned proposals and again when approval is received. Monitors status of unsigned proposals and reminds Project Managers of follow-up. Photocopies, sorts, and files project documents, correspondence, and stock forms to maintain project and correspondence files in established filing systems. Edits/Proofreads, photocopies, assembles, laminates covers, and binds project materials for reports and proposals when needed. Schedules appointments, makes reservations, updates calendars and sends payment for meetings, presentations, seminars, etc. Makes travel arrangements as required. Point-of-Contact with Building Owners for Maintenance, Needs, etc. Assists with data entry and maintenance of the Customer Relationship Software (CRM) Consistent follow-up with group managers and leaders to determine new support needs and keeps managers up to date regarding pending tasks. Takes meeting notes and distributes to appropriate team members following each meeting. Assistance with Marketing materials and Reports
(Review/Printing/Binding/Mail). Performs other duties as assigned. Qualifications: High School Diploma or equivalent Experience as an Administrative Assistant Proficient in Microsoft Office Suite, MS Word, Excel, PowerPoint and Outlook Must be proactive, detailed-oriented, highly organized and motivated with a positive attitude Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy. Corporate Information: ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection. Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52.