Association for Diagnostics & Laboratory Medicine
Manager, Meetings
Association for Diagnostics & Laboratory Medicine - Washington, District of Columbia, us, 20022
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Manager, Meetings
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Association for Diagnostics & Laboratory Medicine 2 days ago Be among the first 25 applicants Join to apply for the
Manager, Meetings
role at
Association for Diagnostics & Laboratory Medicine Get AI-powered advice on this job and more exclusive features. Association for Diagnostics & Laboratory Medicine provided pay range
This range is provided by Association for Diagnostics & Laboratory Medicine. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$72,100.00/yr - $85,000.00/yr Direct message the job poster from Association for Diagnostics & Laboratory Medicine Experienced Human Resources Professional
Manager, Meetings Reporting to the Senior Director, Meetings, the Manager, Meetings is responsible for the planning and execution of logistics in support of ADLM meetings and other events and activities for meeting rooms, food and beverage, audio-visual, conference signage and signage to support sponsors, events, and transportation. In addition, the Manager, Meetings provides support to develop the annual budget projections and manages the financial reconciliation process for all invoices for conferences. Responsibilities include: Responsible for the planning, budgeting, detailed tracking, and execution of a wide range of logistics for ADLM meetings and events, including meeting room set up, food and beverage requirements, sign production, and AV support. Manages production of "Function Book" for annual meeting and ensures accuracy of information. Manages, ADLM’s event management solutions software. This includes setting up templates, reviewing content for accuracy, and creating reports. Manages the sign process for annual meeting. Including confirming sign orders for all ADLM staff events, maintaining sign inventory and new sign orders. Develops the annual meeting session grid and works closely with the Education Team to assign date, time, and meeting room to each session to ensure the appropriately sized room is used and to minimize overlapping topics. Oversees the management of coordinating with ADLM staff to identify meeting space, AV support and food and beverage requests for annual meeting events at the convention center and headquarter hotels. Details include developing and using the meeting management system for event requests, changes, and confirmations. Provides staff with confirmed order information well in advance of meetings so changes can be made as needed. Provides support to the Senior Director of Meetings on the development and implementation of technology to enhance meetings management performance, track the many details of planning a meeting, on site responsibilities and production of reports. Works with the Senior Director of Meetings to identify necessary requirements for major vendors needed for the annual meeting. Places orders with vendors and contractors, makes changes as needed, tracks, and follows up on site. Creates and distributes RFP’s as necessary. This includes, but is not limited to, temporary staffing, security, transportation, housing, and exhibits management. Oversees the auxiliary event process for annual meeting. Provides support to industry members in setting up their meetings and social events at annual meeting and other meetings throughout the year (In Conjunction with Events – ICW’s). Reviews and follows up on any discrepancies on all invoices received. Reconciles discrepancies or alerts Senior Director of Meetings when there are unresolved inconsistencies. Works closely with Accounting staff to ensure invoices are paid promptly. Manages Meetings Specialist and Meetings Coordinator. Qualifications: Bachelor’s degree in relevant field. Five years or more experience in the meeting planning industry managing logistics of medium size conferences and national conventions, various size meetings and related events, including planning, on site execution of logistics, financial tracking and reporting and evaluation. Demonstrated experience representing an organization with vendors, contractors, sponsors and hotel and convention meeting staff to establish successful working relationships, manage the organization’s meetings requirements successfully and solve problems as they arise. Demonstrated experience planning meetings within a budget, tracking expenses, adjusting for changes, reconciling invoices, and preparing final budget reports. Demonstrated experience developing and implementing tracking systems for meetings management and operational logistics. Strong communication skills including professional writing and editing and verbal skills for a variety of internal and external audiences. Ability to maintain a calm, professional demeanor under stress. Work experience in an association or other service-oriented environment with customer service responsibilities preferred ADLM is dedicated a team of professionals that is as diverse as our members. ADLM is a proud to be an Equal Opportunity Employer. ADLM cares about its employees, and offers a benefit package designed to attract, reward, and retain talented individuals who are committed to excellence in everything they do. To learn more about our benefits, go to: https://www.myADLM.org/career-center/careers-at-ADLM ADLM currently is working a hybrid office schedule with the ability to work remotely from home up to four days a week. Salary range: $72,100 to $85,000 annually Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management Industries Non-profit Organizations Referrals increase your chances of interviewing at Association for Diagnostics & Laboratory Medicine by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Disability insurance Get notified when a new job is posted. Sign in to set job alerts for “Meeting Event Manager” roles.
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Manager, Meetings
role at
Association for Diagnostics & Laboratory Medicine 2 days ago Be among the first 25 applicants Join to apply for the
Manager, Meetings
role at
Association for Diagnostics & Laboratory Medicine Get AI-powered advice on this job and more exclusive features. Association for Diagnostics & Laboratory Medicine provided pay range
This range is provided by Association for Diagnostics & Laboratory Medicine. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$72,100.00/yr - $85,000.00/yr Direct message the job poster from Association for Diagnostics & Laboratory Medicine Experienced Human Resources Professional
Manager, Meetings Reporting to the Senior Director, Meetings, the Manager, Meetings is responsible for the planning and execution of logistics in support of ADLM meetings and other events and activities for meeting rooms, food and beverage, audio-visual, conference signage and signage to support sponsors, events, and transportation. In addition, the Manager, Meetings provides support to develop the annual budget projections and manages the financial reconciliation process for all invoices for conferences. Responsibilities include: Responsible for the planning, budgeting, detailed tracking, and execution of a wide range of logistics for ADLM meetings and events, including meeting room set up, food and beverage requirements, sign production, and AV support. Manages production of "Function Book" for annual meeting and ensures accuracy of information. Manages, ADLM’s event management solutions software. This includes setting up templates, reviewing content for accuracy, and creating reports. Manages the sign process for annual meeting. Including confirming sign orders for all ADLM staff events, maintaining sign inventory and new sign orders. Develops the annual meeting session grid and works closely with the Education Team to assign date, time, and meeting room to each session to ensure the appropriately sized room is used and to minimize overlapping topics. Oversees the management of coordinating with ADLM staff to identify meeting space, AV support and food and beverage requests for annual meeting events at the convention center and headquarter hotels. Details include developing and using the meeting management system for event requests, changes, and confirmations. Provides staff with confirmed order information well in advance of meetings so changes can be made as needed. Provides support to the Senior Director of Meetings on the development and implementation of technology to enhance meetings management performance, track the many details of planning a meeting, on site responsibilities and production of reports. Works with the Senior Director of Meetings to identify necessary requirements for major vendors needed for the annual meeting. Places orders with vendors and contractors, makes changes as needed, tracks, and follows up on site. Creates and distributes RFP’s as necessary. This includes, but is not limited to, temporary staffing, security, transportation, housing, and exhibits management. Oversees the auxiliary event process for annual meeting. Provides support to industry members in setting up their meetings and social events at annual meeting and other meetings throughout the year (In Conjunction with Events – ICW’s). Reviews and follows up on any discrepancies on all invoices received. Reconciles discrepancies or alerts Senior Director of Meetings when there are unresolved inconsistencies. Works closely with Accounting staff to ensure invoices are paid promptly. Manages Meetings Specialist and Meetings Coordinator. Qualifications: Bachelor’s degree in relevant field. Five years or more experience in the meeting planning industry managing logistics of medium size conferences and national conventions, various size meetings and related events, including planning, on site execution of logistics, financial tracking and reporting and evaluation. Demonstrated experience representing an organization with vendors, contractors, sponsors and hotel and convention meeting staff to establish successful working relationships, manage the organization’s meetings requirements successfully and solve problems as they arise. Demonstrated experience planning meetings within a budget, tracking expenses, adjusting for changes, reconciling invoices, and preparing final budget reports. Demonstrated experience developing and implementing tracking systems for meetings management and operational logistics. Strong communication skills including professional writing and editing and verbal skills for a variety of internal and external audiences. Ability to maintain a calm, professional demeanor under stress. Work experience in an association or other service-oriented environment with customer service responsibilities preferred ADLM is dedicated a team of professionals that is as diverse as our members. ADLM is a proud to be an Equal Opportunity Employer. ADLM cares about its employees, and offers a benefit package designed to attract, reward, and retain talented individuals who are committed to excellence in everything they do. To learn more about our benefits, go to: https://www.myADLM.org/career-center/careers-at-ADLM ADLM currently is working a hybrid office schedule with the ability to work remotely from home up to four days a week. Salary range: $72,100 to $85,000 annually Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management Industries Non-profit Organizations Referrals increase your chances of interviewing at Association for Diagnostics & Laboratory Medicine by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Disability insurance Get notified when a new job is posted. Sign in to set job alerts for “Meeting Event Manager” roles.
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