Gordon and Betty Moore Foundation
Operations Associate, Green Chemistry Initiative
Gordon and Betty Moore Foundation - Palo Alto, California, United States, 94306
Work at Gordon and Betty Moore Foundation
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Overview
Operations Associate, Green Chemistry Initiative
Join to apply for the
Operations Associate, Green Chemistry Initiative
role at
Gordon and Betty Moore Foundation Operations Associate, Green Chemistry Initiative
1 day ago Be among the first 25 applicants Join to apply for the
Operations Associate, Green Chemistry Initiative
role at
Gordon and Betty Moore Foundation Get AI-powered advice on this job and more exclusive features. Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent , the foundation fosters path-breaking environmental conservation, scientific discovery, and preservation of the special character of the San Francisco Bay Area. We strive to make significant and durable impacts on the world.
Together, we work to honor the vision of our founders and serve as stewards of the resources they have entrusted to us. We establish specific strategies based on advice from experts, identify partners who share our goals and measure results along the way. We build relationships and fund work in areas where we hope to make significant impacts; and we know that working together expands our ability to drive meaningful change.
The Opportunity
The foundation’s Operations Associates provide operational and administrative support for program staff. They are accountable for enabling effective operations throughout the full cycle of grant development and grant management and in other key internal processes, which include management of operating and grantmaking budgets, monitoring and evaluation, strategic planning, and other needs.
This associate will provide support to the Science Program, with primary focus on the foundation’s newly launched Green Chemistry Initiative. The Green Chemistry Initiative aims to enable new scientific methods and discoveries on chemical reaction dynamics, electrostatic (non-covalent, or “weak force”) chemical interactions, complex reaction mixtures, and toxicology, all aimed aligning chemical processes with sustainability goals.
This position is based at our main office in Palo Alto, CA, and reports to the Green Chemistry Initiative Program Director, with a dotted-line reporting relationship to the Science Program Manager on operational and financial management. The Operations Associate also works closely with others in the Science Program and across the foundation.
What You Will Do
Initiative Team Operations
Develop and implement processes, timelines, analyses, and templates to support and enhance initiative operations, in particular regard to grant submissions, internal deadlines, team deliverables, initiative spending, and management of active grants. Use good judgment, with understanding of context, to identify priorities and strengthen team operations. Manage internal team processes ensuring that tasks and responsibilities are clear, and deadlines are met. Facilitate team coordination, work plans, internal functional relationships, knowledge management, and tracking and accountability of action items. Track operating budget and grantmaking allocations of the initiative, ensuring informed financial decisions of the Program Director and regular coordination with the Program Officer(s) and Program Manager. Exercise judgment within defined internal grant procedures and practices to determine appropriate courses of action. Serve as key internal contact for the initiative, solving problems and consulting with Grants Administration and Program Manager as needed. Collaborate with the Program Director and Program Officer(s) in the formulation and implementation of team processes and, with the Program Manager and other Associates, in the development and implementation of program-wide processes (e.g., grant submission flow, grant sign-off, grant document templates). Coordinate team activities, organize team meetings and calendars, maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team and carry out other administrative duties as requested and, when appropriate, in coordination with the Science Team Executive Assistant. Plan and help manage virtual, in-person, and hybrid conferences, workshops and meetings that bring together members of the grantee and research community, with attention to detail in managing event logistics, expenses, and participant reimbursements. Manage contracts with external vendors, including hotels, restaurants, and event management companies. Partner with external parties to oversee travel policy compliance, conduct participant reimbursement, and manage event expenses as needed.
Grants Operations
Support the Program Director and Program Officer by maintaining active grant records, monitoring deadlines and payments, and independently managing the collection of grantee reports. Prepare reporting templates for grantees and work with the initiative team to revise and iterate upon report templates as needed. Communicate with grantees to manage project extensions and associated revision of grant requirements. Support the Program Director and Program Officer in stewarding grants through the development process by communicating with prospective grantees regarding grantmaking procedures, developing and sharing appropriate templates and instructions, and updating prospective grant records. Apply initiative and foundation knowledge in responding to communications courteously and promptly. Employ project and grant management tools to manage information on the grant pipeline, including grant requirements, preparing and sending reporting templates for grantees, and tracking payments. Help prepare and run calls for proposals, manage proposal web portal, and help organize proposal reviews. Proactively engage with finance, legal, grants administration, and information technology teams to facilitate smooth grantmaking operations. Develop and apply institutional knowledge of grantmaking and other programmatic procedures to understand when and how to engage colleagues appropriately. Provide input in joint problem-solving and generating ideas for increasing efficiency. Manage expenditure-responsibility and equivalency-determination requirements, working with grantees, foundation legal staff, and Grants Administration. Develop, solicit, and coordinate updates of website content in partnership with Program Director and internal communication team members. Communicate effectively to internal and external audiences regarding our funding activities and apply knowledge about the Green Chemistry Initiative, other grant portfolios, and the Science Program when addressing inquiries from the community. Contribute to, and participate in, the foundation’s cross-program activities and projects as needed. Participate in similar grant development and management procedures for the Science Program’s Standalone grantmaking, as requested. Actively participate in and assist with Science Program and foundation meetings, trainings, and other activities, and help facilitate internal and external meetings, including multi-day retreats.
Qualifications
What you bring with you
A Bachelor’s degree. A minimum of 3 years’ relevant work experience in administration, program coordination, and/or project management. Experience with meeting and/or event planning and management. General interest in and appreciation of science as demonstrated through school, work, extracurricular activities, and/or volunteer programs. Familiarity with academic administration, funding, and department and laboratory structures is beneficial.
Competencies
Strong organizational skills and diligent attention to detail. Strong computer skills, specifically advanced excel. Experience with Sage Intacct, Concur and grants management system preferred. Proven ability to manage and prioritize multiple time-sensitive tasks. Flexible and positive approach to problem solving in a collaborative team environment; comfort with ambiguity. Willingness to complete a variety of projects to achieve group goals and an ability to work collaboratively with multiple audiences. A desire to expand and apply knowledge. Exceptional written and oral communication skills. Initiative, organizational skills and creativity. Demonstrated interest in nonprofit and/or philanthropic sector.
Attributes
The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.
Committed to Excellence - We bring our best to all we do. Passionate - Inspired by the vision of our founders, we are passionate about our work. Collegial - We are part of a team striving toward common goals. Open and Honest - We act with integrity, putting the good of the foundation first. Humble and Self-Aware - Emulating our founders, we bring a sense of humility to our work.
Compensation And Benefits
The Moore Foundation provides a generous total compensation package that includes a competitive salary and a wide range of benefits to support your life, health, and well-being.
The expected salary range for this position is between $95,000 and $110,000 per year. Our job titles and salary ranges may span more than one career level, and the salary offered to a candidate will be determined based on factors such as the scope and responsibilities of the position, job-related knowledge and skill set, depth of experience, certifications and/or degrees, and our practice of upholding salary equity within the foundation.
Our health benefits include employer-paid options for medical, dental, and vision insurance for employees and dependents; a mental wellness program; paid parental leave; employer-paid disability and life insurance benefits; and pre-tax flexible spending accounts for medical and dependent care expenses.
Other benefits include six weeks of paid time off per year and ten paid holidays; a 401(k) retirement savings plan with a foundation contribution of up to 10% and a Roth 401(k) option; a matching gifts program for qualifying charitable contributions; hybrid work arrangements and a home office stipend; and a commuter benefits program.
To support you in achieving your career goals, the foundation offers a professional development program to all benefits-eligible employees that includes an annual financial benefit of $5,000 and paid time off to participate in educational programs.
Work Arrangements/Location
This position is based at the foundation’s main office in Palo Alto, CA. Candidates must be based in or willing to relocate to the San Francisco Bay Area. Under the foundation’s residency policy and hybrid work arrangements, employees must reside within a reasonable driving distance of the foundation’s Palo Alto office and work onsite a minimum of four days a month, the weeks of May and November board meetings, and on periodic occasions throughout the year when foundation business needs require. A fully remote work option will not be considered for this role.
The Moore Foundation is an equal opportunity employer and welcomes applications from people of all backgrounds, cultures, and experiences. We depend on individuals who possess varied skills, perspectives and expertise. We seek to recognize many forms of excellence in candidates, attract individuals with varied identities and backgrounds and enable all employees to feel they belong and can contribute to the mission of the Moore Foundation.
We do not discriminate based on race, color, religion, creed, sex, gender (including pregnancy, childbirth or related medical conditions), national origin, ancestry, citizenship, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, marital status, registered domestic partner status, sexual orientation, gender identity, gender expression or on any other basis protected by applicable federal, state or local law. We also do not discriminate based on the perception that anyone has any of these characteristics or combination of these characteristics or is associated with a person who has or is perceived as having any of these characteristics or combination of these characteristics.
The foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations unless doing so would result in undue hardship for the foundation.
If a reasonable accommodation is needed to participate in the job application process, please contact accommodationrequest@moore.org. A request for accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
Pursuant California Fair Chance Act and any applicable local law, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Act or applicable local law.
Candidates must be currently legally authorized to work in the United States. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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Join to apply for the
Operations Associate, Green Chemistry Initiative
role at
Gordon and Betty Moore Foundation Operations Associate, Green Chemistry Initiative
1 day ago Be among the first 25 applicants Join to apply for the
Operations Associate, Green Chemistry Initiative
role at
Gordon and Betty Moore Foundation Get AI-powered advice on this job and more exclusive features. Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent , the foundation fosters path-breaking environmental conservation, scientific discovery, and preservation of the special character of the San Francisco Bay Area. We strive to make significant and durable impacts on the world.
Together, we work to honor the vision of our founders and serve as stewards of the resources they have entrusted to us. We establish specific strategies based on advice from experts, identify partners who share our goals and measure results along the way. We build relationships and fund work in areas where we hope to make significant impacts; and we know that working together expands our ability to drive meaningful change.
The Opportunity
The foundation’s Operations Associates provide operational and administrative support for program staff. They are accountable for enabling effective operations throughout the full cycle of grant development and grant management and in other key internal processes, which include management of operating and grantmaking budgets, monitoring and evaluation, strategic planning, and other needs.
This associate will provide support to the Science Program, with primary focus on the foundation’s newly launched Green Chemistry Initiative. The Green Chemistry Initiative aims to enable new scientific methods and discoveries on chemical reaction dynamics, electrostatic (non-covalent, or “weak force”) chemical interactions, complex reaction mixtures, and toxicology, all aimed aligning chemical processes with sustainability goals.
This position is based at our main office in Palo Alto, CA, and reports to the Green Chemistry Initiative Program Director, with a dotted-line reporting relationship to the Science Program Manager on operational and financial management. The Operations Associate also works closely with others in the Science Program and across the foundation.
What You Will Do
Initiative Team Operations
Develop and implement processes, timelines, analyses, and templates to support and enhance initiative operations, in particular regard to grant submissions, internal deadlines, team deliverables, initiative spending, and management of active grants. Use good judgment, with understanding of context, to identify priorities and strengthen team operations. Manage internal team processes ensuring that tasks and responsibilities are clear, and deadlines are met. Facilitate team coordination, work plans, internal functional relationships, knowledge management, and tracking and accountability of action items. Track operating budget and grantmaking allocations of the initiative, ensuring informed financial decisions of the Program Director and regular coordination with the Program Officer(s) and Program Manager. Exercise judgment within defined internal grant procedures and practices to determine appropriate courses of action. Serve as key internal contact for the initiative, solving problems and consulting with Grants Administration and Program Manager as needed. Collaborate with the Program Director and Program Officer(s) in the formulation and implementation of team processes and, with the Program Manager and other Associates, in the development and implementation of program-wide processes (e.g., grant submission flow, grant sign-off, grant document templates). Coordinate team activities, organize team meetings and calendars, maintain meeting agendas, create and distribute meeting notes and synthesis documents, maintain action items for the team and carry out other administrative duties as requested and, when appropriate, in coordination with the Science Team Executive Assistant. Plan and help manage virtual, in-person, and hybrid conferences, workshops and meetings that bring together members of the grantee and research community, with attention to detail in managing event logistics, expenses, and participant reimbursements. Manage contracts with external vendors, including hotels, restaurants, and event management companies. Partner with external parties to oversee travel policy compliance, conduct participant reimbursement, and manage event expenses as needed.
Grants Operations
Support the Program Director and Program Officer by maintaining active grant records, monitoring deadlines and payments, and independently managing the collection of grantee reports. Prepare reporting templates for grantees and work with the initiative team to revise and iterate upon report templates as needed. Communicate with grantees to manage project extensions and associated revision of grant requirements. Support the Program Director and Program Officer in stewarding grants through the development process by communicating with prospective grantees regarding grantmaking procedures, developing and sharing appropriate templates and instructions, and updating prospective grant records. Apply initiative and foundation knowledge in responding to communications courteously and promptly. Employ project and grant management tools to manage information on the grant pipeline, including grant requirements, preparing and sending reporting templates for grantees, and tracking payments. Help prepare and run calls for proposals, manage proposal web portal, and help organize proposal reviews. Proactively engage with finance, legal, grants administration, and information technology teams to facilitate smooth grantmaking operations. Develop and apply institutional knowledge of grantmaking and other programmatic procedures to understand when and how to engage colleagues appropriately. Provide input in joint problem-solving and generating ideas for increasing efficiency. Manage expenditure-responsibility and equivalency-determination requirements, working with grantees, foundation legal staff, and Grants Administration. Develop, solicit, and coordinate updates of website content in partnership with Program Director and internal communication team members. Communicate effectively to internal and external audiences regarding our funding activities and apply knowledge about the Green Chemistry Initiative, other grant portfolios, and the Science Program when addressing inquiries from the community. Contribute to, and participate in, the foundation’s cross-program activities and projects as needed. Participate in similar grant development and management procedures for the Science Program’s Standalone grantmaking, as requested. Actively participate in and assist with Science Program and foundation meetings, trainings, and other activities, and help facilitate internal and external meetings, including multi-day retreats.
Qualifications
What you bring with you
A Bachelor’s degree. A minimum of 3 years’ relevant work experience in administration, program coordination, and/or project management. Experience with meeting and/or event planning and management. General interest in and appreciation of science as demonstrated through school, work, extracurricular activities, and/or volunteer programs. Familiarity with academic administration, funding, and department and laboratory structures is beneficial.
Competencies
Strong organizational skills and diligent attention to detail. Strong computer skills, specifically advanced excel. Experience with Sage Intacct, Concur and grants management system preferred. Proven ability to manage and prioritize multiple time-sensitive tasks. Flexible and positive approach to problem solving in a collaborative team environment; comfort with ambiguity. Willingness to complete a variety of projects to achieve group goals and an ability to work collaboratively with multiple audiences. A desire to expand and apply knowledge. Exceptional written and oral communication skills. Initiative, organizational skills and creativity. Demonstrated interest in nonprofit and/or philanthropic sector.
Attributes
The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.
Committed to Excellence - We bring our best to all we do. Passionate - Inspired by the vision of our founders, we are passionate about our work. Collegial - We are part of a team striving toward common goals. Open and Honest - We act with integrity, putting the good of the foundation first. Humble and Self-Aware - Emulating our founders, we bring a sense of humility to our work.
Compensation And Benefits
The Moore Foundation provides a generous total compensation package that includes a competitive salary and a wide range of benefits to support your life, health, and well-being.
The expected salary range for this position is between $95,000 and $110,000 per year. Our job titles and salary ranges may span more than one career level, and the salary offered to a candidate will be determined based on factors such as the scope and responsibilities of the position, job-related knowledge and skill set, depth of experience, certifications and/or degrees, and our practice of upholding salary equity within the foundation.
Our health benefits include employer-paid options for medical, dental, and vision insurance for employees and dependents; a mental wellness program; paid parental leave; employer-paid disability and life insurance benefits; and pre-tax flexible spending accounts for medical and dependent care expenses.
Other benefits include six weeks of paid time off per year and ten paid holidays; a 401(k) retirement savings plan with a foundation contribution of up to 10% and a Roth 401(k) option; a matching gifts program for qualifying charitable contributions; hybrid work arrangements and a home office stipend; and a commuter benefits program.
To support you in achieving your career goals, the foundation offers a professional development program to all benefits-eligible employees that includes an annual financial benefit of $5,000 and paid time off to participate in educational programs.
Work Arrangements/Location
This position is based at the foundation’s main office in Palo Alto, CA. Candidates must be based in or willing to relocate to the San Francisco Bay Area. Under the foundation’s residency policy and hybrid work arrangements, employees must reside within a reasonable driving distance of the foundation’s Palo Alto office and work onsite a minimum of four days a month, the weeks of May and November board meetings, and on periodic occasions throughout the year when foundation business needs require. A fully remote work option will not be considered for this role.
The Moore Foundation is an equal opportunity employer and welcomes applications from people of all backgrounds, cultures, and experiences. We depend on individuals who possess varied skills, perspectives and expertise. We seek to recognize many forms of excellence in candidates, attract individuals with varied identities and backgrounds and enable all employees to feel they belong and can contribute to the mission of the Moore Foundation.
We do not discriminate based on race, color, religion, creed, sex, gender (including pregnancy, childbirth or related medical conditions), national origin, ancestry, citizenship, age, physical disability, mental disability, medical condition, genetic information, military or veteran status, marital status, registered domestic partner status, sexual orientation, gender identity, gender expression or on any other basis protected by applicable federal, state or local law. We also do not discriminate based on the perception that anyone has any of these characteristics or combination of these characteristics or is associated with a person who has or is perceived as having any of these characteristics or combination of these characteristics.
The foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations unless doing so would result in undue hardship for the foundation.
If a reasonable accommodation is needed to participate in the job application process, please contact accommodationrequest@moore.org. A request for accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
Pursuant California Fair Chance Act and any applicable local law, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Act or applicable local law.
Candidates must be currently legally authorized to work in the United States. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Management and Manufacturing Industries Non-profit Organizations Referrals increase your chances of interviewing at Gordon and Betty Moore Foundation by 2x Get notified about new Operations Associate jobs in
Palo Alto, CA . Operations Associate - Full Time - Entry Level
San Mateo, CA $65,000.00-$80,000.00 4 days ago San Francisco Bay Area $100,000.00-$200,000.00 1 month ago San Francisco Bay Area $100,000.00-$200,000.00 1 month ago Operations Associate (Part-Time) - Stanford Shopping Center
San Jose, CA $55,000.00-$62,500.00 1 week ago Business Operations Associate - Capacity Planning
Menlo Park, CA $101,000.00-$151,000.00 2 weeks ago Operations Coordinator, Employee & Workplace Experience
Mountain View, CA $30.00-$35.00 1 week ago Fremont, CA $69,000.00-$80,000.00 4 weeks ago San Francisco Bay Area $60,000.00-$70,000.00 3 weeks ago Operations Associate at Established Growing RIA
Menlo Park, CA $36.54-$111,000.00 3 weeks ago Business Operations, Logistics Associate
Investor Relations and Operations Associate
San Mateo, CA $95,000.00-$100,000.00 4 days ago Operations Coordinator - Part-Time or Full-Time
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San Jose, CA $65,000.00-$85,000.00 3 hours ago Hayward, CA $100,000.00-$135,000.00 4 days ago San Mateo, CA $55,000.00-$160,000.00 6 days ago Sunnyvale, CA $40,000.00-$100,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr