Zachry Group
Document Management Systems Specialist
Zachry Group - Houston, Texas, United States, 77246
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Overview
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Document Management Systems Specialist
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Document Management Systems Specialist
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Job Description
Zachry Engineering Corporation (ZEC)
is looking for a highly skilled
Document Management Systems Specialist . This position requires extensive expertise in Aconex, including system implementation, maintenance, training, and integration with other engineering and project management tools. The ideal candidate will provide strategic guidance to document control teams across various engineering offices, ensuring that project setup and execution are consistent and aligned with company standards. This role is on a
Hybrid Schedule .
Responsibilities
Oversee document management systems activities across all document management systems used by ZEC and our clients. (e.g., Aconex, SharePoint, ACC, etc.). Serve as the subject matter expert for Aconex, managing system configuration, workflow design, user access, continuous improvement, and metadata structures. Lead the implementation and training of document control systems and procedures across engineering functions. Develop, revise, and maintain standardized business processes and training materials to ensure consistency across Greenfield and Brownfield projects. Ensure quality control of document metadata, content, and cross-referencing to maintain data integrity and compliance. Work directly with key document control personnel across other departments and business units to ensure alignment and support throughout the entire project lifecycle, from initiation through closeout. Coordinate with Project Support Specialists and engineering discipline leads to ensure adherence to document control standards, including tagging, numbering, and turnover deliverables. Oversee the As-Built documentation process, ensuring collection, retention, and completeness of construction records and fabrication documentation. Aid with the integration of Aconex with other project tools to enable real-time reporting, analytics, and project insights. Support internal and external audits by ensuring documentation is complete, accurate, and traceable. Identify and implement process improvements to enhance efficiency, data integrity, and system usability. Ensure that project teams are complying with both ZEC and client standards, including requirements for tagging, document numbering, and the final turnover deliverables. Assist with coordinating the handover of documents at the project closeout.
Qualifications
Bachelors degree with previous document management experience. Minimum of 10 years of experience in project document control management in the engineering industry. Technical proficiency with Aconex and a background in facilitating system training materials. Experience transitioning an organization through the deployment of Aconex. Experience developing and maintaining document management processes and procedures. Familiarity with Autodesk Construction Cloud (ACC). Prior administrative management experience. Experience managing compliance with document management system. Excellent communication and presentation skills. Ability to lead project meetings and facilitate presentations. 15 years of total experience with at least 10 in a technical role and 5 in a leadership/managerial role. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
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Document Management Systems Specialist
role at
Zachry Group 12 hours ago Be among the first 25 applicants Join to apply for the
Document Management Systems Specialist
role at
Zachry Group Get AI-powered advice on this job and more exclusive features. Job Description
Job Description
Zachry Engineering Corporation (ZEC)
is looking for a highly skilled
Document Management Systems Specialist . This position requires extensive expertise in Aconex, including system implementation, maintenance, training, and integration with other engineering and project management tools. The ideal candidate will provide strategic guidance to document control teams across various engineering offices, ensuring that project setup and execution are consistent and aligned with company standards. This role is on a
Hybrid Schedule .
Responsibilities
Oversee document management systems activities across all document management systems used by ZEC and our clients. (e.g., Aconex, SharePoint, ACC, etc.). Serve as the subject matter expert for Aconex, managing system configuration, workflow design, user access, continuous improvement, and metadata structures. Lead the implementation and training of document control systems and procedures across engineering functions. Develop, revise, and maintain standardized business processes and training materials to ensure consistency across Greenfield and Brownfield projects. Ensure quality control of document metadata, content, and cross-referencing to maintain data integrity and compliance. Work directly with key document control personnel across other departments and business units to ensure alignment and support throughout the entire project lifecycle, from initiation through closeout. Coordinate with Project Support Specialists and engineering discipline leads to ensure adherence to document control standards, including tagging, numbering, and turnover deliverables. Oversee the As-Built documentation process, ensuring collection, retention, and completeness of construction records and fabrication documentation. Aid with the integration of Aconex with other project tools to enable real-time reporting, analytics, and project insights. Support internal and external audits by ensuring documentation is complete, accurate, and traceable. Identify and implement process improvements to enhance efficiency, data integrity, and system usability. Ensure that project teams are complying with both ZEC and client standards, including requirements for tagging, document numbering, and the final turnover deliverables. Assist with coordinating the handover of documents at the project closeout.
Qualifications
Bachelors degree with previous document management experience. Minimum of 10 years of experience in project document control management in the engineering industry. Technical proficiency with Aconex and a background in facilitating system training materials. Experience transitioning an organization through the deployment of Aconex. Experience developing and maintaining document management processes and procedures. Familiarity with Autodesk Construction Cloud (ACC). Prior administrative management experience. Experience managing compliance with document management system. Excellent communication and presentation skills. Ability to lead project meetings and facilitate presentations. 15 years of total experience with at least 10 in a technical role and 5 in a leadership/managerial role. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Construction Referrals increase your chances of interviewing at Zachry Group by 2x Get notified about new Document Management Specialist jobs in
Houston, TX . Information and Records Management Consultant
Administrative/Customer Service Assistant
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Houston, TX $50,000.00-$75,000.00 3 weeks ago Spring, TX $70,000.00-$75,000.00 3 days ago Houston, TX $36,000.00-$42,000.00 1 month ago Houston, TX $52,000.00-$58,000.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr