Stoel Rives LLP
Litigation Practice Assistant (Legal Assistant/Secretary)
Stoel Rives LLP - San Francisco, California, United States, 94199
Work at Stoel Rives LLP
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Overview
Join to apply for the
Litigation Practice Assistant (Legal Assistant/Secretary)
role at
Stoel Rives LLP Join to apply for the
Litigation Practice Assistant (Legal Assistant/Secretary)
role at
Stoel Rives LLP Stoel Rives LLP
has an immediate opening for a
Litigation Practice Assistant
in our
San Francisco
office. This position provides legal and administrative support to attorneys in our Litigation, Labor & Employment, Energy, and Environmental, Land Use, & Resources practice groups. This position reports to the California Office Administrator.
Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.
Essential Functions/Responsibilities
Legal Document Preparation and Filing
Prepare template/shell pleadings, contracts, and other legal documents; coordinate document production; revise, finalize, file and serve documents with courts and agencies; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; prepare PowerPoint presentations; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; Continuing Legal Education (CLE) credit reporting; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
Essential Capabilities
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge
Accurately type 50+ wpm Proficiency in Adobe and Microsoft Office suite Electronic court filing experience required Federal Energy Regulation Commission filing experience preferred Experience with law firm software, such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Paperless Proforma, Intapp, Meeting Room Manager, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
Education & Experience
High school diploma or GED equivalent required. At least five years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience .
Familiarity with local state and federal court procedures and electronic court filing preferred. Familiarity with local labor and environmental administrative agency filing is a plus. Basic understanding of client billing practices preferred.
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $67,000 - $112,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
No recruiters, please.Seniority level
Seniority levelMid-Senior level Employment type
Employment typeFull-time Job function
Job functionAdministrative IndustriesLaw Practice Referrals increase your chances of interviewing at Stoel Rives LLP by 2x Get notified about new Practice Assistant jobs in
San Francisco, CA . San Francisco, CA $65,000.00-$85,000.00 4 weeks ago Litigation Legal Assistant - Join a Top-Tier Law Firm San Francisco, CA $47.00-$49.00 2 weeks ago San Francisco, CA $95,000.00-$120,000.00 2 weeks ago San Francisco, CA $36.00-$51.00 2 weeks ago San Francisco, CA $72,700.00-$83,000.00 1 day ago San Francisco, CA $80,000.00-$110,000.00 2 weeks ago San Francisco, CA $79,000.00-$110,000.00 3 weeks ago San Francisco, CA $30.00-$45.00 2 weeks ago San Mateo, CA $72,000.00-$80,000.00 2 weeks ago San Francisco, CA $40.00-$42.00 2 weeks ago San Francisco, CA $35.00-$42.00 2 days ago Walnut Creek, CA $30.45-$38.06 1 month ago Intellectual Property Litigation Legal Assistant San Francisco, CA $100,000.00-$115,000.00 2 months ago San Francisco, CA $95,000.00-$125,000.00 2 months ago San Francisco, CA $95,000.00-$130,000.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Litigation Practice Assistant (Legal Assistant/Secretary)
role at
Stoel Rives LLP Join to apply for the
Litigation Practice Assistant (Legal Assistant/Secretary)
role at
Stoel Rives LLP Stoel Rives LLP
has an immediate opening for a
Litigation Practice Assistant
in our
San Francisco
office. This position provides legal and administrative support to attorneys in our Litigation, Labor & Employment, Energy, and Environmental, Land Use, & Resources practice groups. This position reports to the California Office Administrator.
Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.
Essential Functions/Responsibilities
Legal Document Preparation and Filing
Prepare template/shell pleadings, contracts, and other legal documents; coordinate document production; revise, finalize, file and serve documents with courts and agencies; and coordinate preparation of attorney and court working notebooks.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; prepare PowerPoint presentations; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; Continuing Legal Education (CLE) credit reporting; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
Essential Capabilities
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge
Accurately type 50+ wpm Proficiency in Adobe and Microsoft Office suite Electronic court filing experience required Federal Energy Regulation Commission filing experience preferred Experience with law firm software, such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Paperless Proforma, Intapp, Meeting Room Manager, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
Education & Experience
High school diploma or GED equivalent required. At least five years of experience providing legal administrative support, preferably in the areas of litigation, environmental and/or employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience .
Familiarity with local state and federal court procedures and electronic court filing preferred. Familiarity with local labor and environmental administrative agency filing is a plus. Basic understanding of client billing practices preferred.
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $67,000 - $112,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
No recruiters, please.Seniority level
Seniority levelMid-Senior level Employment type
Employment typeFull-time Job function
Job functionAdministrative IndustriesLaw Practice Referrals increase your chances of interviewing at Stoel Rives LLP by 2x Get notified about new Practice Assistant jobs in
San Francisco, CA . San Francisco, CA $65,000.00-$85,000.00 4 weeks ago Litigation Legal Assistant - Join a Top-Tier Law Firm San Francisco, CA $47.00-$49.00 2 weeks ago San Francisco, CA $95,000.00-$120,000.00 2 weeks ago San Francisco, CA $36.00-$51.00 2 weeks ago San Francisco, CA $72,700.00-$83,000.00 1 day ago San Francisco, CA $80,000.00-$110,000.00 2 weeks ago San Francisco, CA $79,000.00-$110,000.00 3 weeks ago San Francisco, CA $30.00-$45.00 2 weeks ago San Mateo, CA $72,000.00-$80,000.00 2 weeks ago San Francisco, CA $40.00-$42.00 2 weeks ago San Francisco, CA $35.00-$42.00 2 days ago Walnut Creek, CA $30.45-$38.06 1 month ago Intellectual Property Litigation Legal Assistant San Francisco, CA $100,000.00-$115,000.00 2 months ago San Francisco, CA $95,000.00-$125,000.00 2 months ago San Francisco, CA $95,000.00-$130,000.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr