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Job Description:

• Maintain and manage Founding Partner’s highly organized calendar while keeping him and COO informed on any changes.
• Send reminders to Founding Partner on all meetings daily and put him on any calls.
• Work with receptionist to onboard and offboard all firm related staff.
• Work with receptionist to maintain firmwide calendar, and book travel for partner’s and associates.
• Work with receptionist to ensure kitchen is fully stocked and office is fully stocked.
• Maintain firm Contacts List and work with paralegals and other assistants to ensure upkeep.
• Provide logistical and operational support for COO and Founding Partner including personal tasks, running errands, scheduling doctors, coordinating/managing personal appointments, and RSVP’ing to events.
• Work with COO and Travel agent to coordinate travel, create itinerary, and ensure each trip is ensured with the controller.
• Reconcile monthly credit card reports each month.
• Order and keep track of household supplies for household staff.
• Coordinate with driver on schedule for the founding partner daily and inform them on any changes.
• Work with property management company to ensure repairs, and general upkeep of residences happens.
• Assist COO and Controller with any personal insurance claims.
• Manage and keep track of founding partner’s automobiles and boats making sure they are up to date on all insurance and inspections.
• Special projects and ad hoc admin work as needed.

Requirments:

• Bachelors degree is REQUIRED
• 24/7 mentality, available to respond to text/calls when needed.
• 2-6 yrs. of administrative experience supporting a busy executive working in a professional services environment.