Olivet Nazarene University
Field Placement Coordinator/Administrative Assistant
Olivet Nazarene University - Bourbonnais, Illinois, United States, 60914
Work at Olivet Nazarene University
Overview
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Overview
Salary:
See Position Description Location :
Bourbonnais Job Type:
Full-Time Staff Division:
Academic Affairs Department:
Education Opening Date:
07/31/2025
Position Summary
As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.
The Administrative Assistant of the School of Education (SOE) provides secretarial support to the Associate Dean of the School of Education, the program directors of the Educator Preparation Program (EPP), the program directors of the graduate level programs and the faculty and adjunct faculty who serve the SOE. The administrative assistant will manage the daily operations of the School of Education, complete general administrative office duties, coordinate all field experience placements, assist teacher candidates, keep records, and assist with the development of national, state, and local reports. Essential Duties and Responsibilities
Act as first contact for students regarding course requirements, teacher education qualifications and licensure qualifications. Maintain department files and records. Serve as the receptionist and greet people calling or visiting the department. Maintain financial department records, process purchase orders, order office supplies, and process faculty reimbursement forms. Schedule and maintain IT equipment and copier with IT/Media Services. Maintain office area, workroom, classrooms, report maintenance needs on third floor Data entry and data management Develop and maintain a working knowledge and understanding of university systems, policies, and procedures. Maintain an understanding for all undergraduate teacher education programs and graduate level offerings. Special event coordination as needed (some evenings) Schedule rooms for activities other than classes for faculty and students. Work with candidate led groups (Christian Education Association, Kappa Delta Pi, and CEC), primarily through communication to student body. Maintain the EPP calendar and teacher education submission deadline calendar. Maintain teacher candidate enrollment and student teacher records. Assist with the progression of teacher candidates as they hit major milestones in the program. Coordinate transportation for field trips or faculty trips Supervise student employees Act as a liaison for adjunct faculty members and communication with them regarding the University Calendar. Coordinate all field experience placements for the Teacher Education Program. Provides administrative support to the directors of the graduate level and Ed.D. level education programs. Assist with preparing and compiling necessary information and reports for SOE and for continuous improvement and accrediting bodies (i.e. Title II, Annual Program Report (APR) and ISBE audits. Oversee and coordinates Professional Development (PD) hours system for cooperating teachers and PD Events. Assist the Associate Dean of the School of Education as needed.
Knowledge, Skills and Abilities Required
A lifestyle in agreement with the Computer skills needed with knowledge of word processing, Microsoft Forms, Excel, and Adobe Acrobat. Willingness to attend training workshops for Canvas, edTPA, Colleague, and Astra. Excellent grammar and writing skills to assist with the writing of reports, letters, and other forms of communication. Customer focus with great telephone and interpersonal skills. Able to maintain a high level of confidential information. Ability to work independently. Positive interpersonal relationship skills to effectively work with students, prospective students, faculty, and other constituents. A love for ONU's mission and students
Additional Information
EDUCATION Bachelor's degree required, experience in education/academic setting preferred.
WORK ENVIRONMENT This position will be in an office located in the Weber Center (third floor) in the School of Education on the Bourbonnais campus. 11-month position, 40 hours per week. Generally, Monday through Friday, 8-4:30. Some evenings will be required as need dictates resulting in flex-schedule at certain times.
SUPPLEMENTAL INFORMATION The starting salary for this position is $17 per hour but is based on experience and education level. Olivet Nazarene University offers:
Comprehensive medical, vision, and dental insurance.
Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium. To learn more,
See Position Description Location :
Bourbonnais Job Type:
Full-Time Staff Division:
Academic Affairs Department:
Education Opening Date:
07/31/2025
Position Summary
As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.
The Administrative Assistant of the School of Education (SOE) provides secretarial support to the Associate Dean of the School of Education, the program directors of the Educator Preparation Program (EPP), the program directors of the graduate level programs and the faculty and adjunct faculty who serve the SOE. The administrative assistant will manage the daily operations of the School of Education, complete general administrative office duties, coordinate all field experience placements, assist teacher candidates, keep records, and assist with the development of national, state, and local reports. Essential Duties and Responsibilities
Act as first contact for students regarding course requirements, teacher education qualifications and licensure qualifications. Maintain department files and records. Serve as the receptionist and greet people calling or visiting the department. Maintain financial department records, process purchase orders, order office supplies, and process faculty reimbursement forms. Schedule and maintain IT equipment and copier with IT/Media Services. Maintain office area, workroom, classrooms, report maintenance needs on third floor Data entry and data management Develop and maintain a working knowledge and understanding of university systems, policies, and procedures. Maintain an understanding for all undergraduate teacher education programs and graduate level offerings. Special event coordination as needed (some evenings) Schedule rooms for activities other than classes for faculty and students. Work with candidate led groups (Christian Education Association, Kappa Delta Pi, and CEC), primarily through communication to student body. Maintain the EPP calendar and teacher education submission deadline calendar. Maintain teacher candidate enrollment and student teacher records. Assist with the progression of teacher candidates as they hit major milestones in the program. Coordinate transportation for field trips or faculty trips Supervise student employees Act as a liaison for adjunct faculty members and communication with them regarding the University Calendar. Coordinate all field experience placements for the Teacher Education Program. Provides administrative support to the directors of the graduate level and Ed.D. level education programs. Assist with preparing and compiling necessary information and reports for SOE and for continuous improvement and accrediting bodies (i.e. Title II, Annual Program Report (APR) and ISBE audits. Oversee and coordinates Professional Development (PD) hours system for cooperating teachers and PD Events. Assist the Associate Dean of the School of Education as needed.
Knowledge, Skills and Abilities Required
A lifestyle in agreement with the Computer skills needed with knowledge of word processing, Microsoft Forms, Excel, and Adobe Acrobat. Willingness to attend training workshops for Canvas, edTPA, Colleague, and Astra. Excellent grammar and writing skills to assist with the writing of reports, letters, and other forms of communication. Customer focus with great telephone and interpersonal skills. Able to maintain a high level of confidential information. Ability to work independently. Positive interpersonal relationship skills to effectively work with students, prospective students, faculty, and other constituents. A love for ONU's mission and students
Additional Information
EDUCATION Bachelor's degree required, experience in education/academic setting preferred.
WORK ENVIRONMENT This position will be in an office located in the Weber Center (third floor) in the School of Education on the Bourbonnais campus. 11-month position, 40 hours per week. Generally, Monday through Friday, 8-4:30. Some evenings will be required as need dictates resulting in flex-schedule at certain times.
SUPPLEMENTAL INFORMATION The starting salary for this position is $17 per hour but is based on experience and education level. Olivet Nazarene University offers:
Comprehensive medical, vision, and dental insurance.
Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium. To learn more,