Florida International University
Sr Program Coordinator - Herbert Wertheim College of Medicine
Florida International University - Miami, Florida, us, 33222
Work at Florida International University
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Overview
Apply for Job Job Opening ID 535249
Location Modesto A. Maidique Campus
Full/Part Time Full-Time
Review Date 07/22/2025
Regular/Temporary Regular
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About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good. Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Sr. Program Coordinator to join our team of professionals. Duties include: Leads the application process for the International Visiting Medical Student Program (IVMS) including advising applicants of admissions procedures and program requirements. Reviews supporting application materials in accordance with Family Education Rights and Privacy Act (FERPA). Coordinates the payment of all programmatic fees for IVMS. Responsible for working closely with the Finance team on processing all IVMS confirmed rotations cancellations and rescheduling. Handles sensitive cardholder information and/or processes credit cards/cash transactions. Oversees the coordination of the clinical rotations with preceptors and affiliated clinical sites for the IVMS and Electives program. Conducts weekly checkups of program participants, responds to student requests for assistance and handles student questions, concerns and requests as needed. Ensures medical student clinical evaluations are distributed and collected for IVMS.. Responsible for the collection of feedback surveys from the students. Conducts orientation for new IVMS. Develops orientation materials for all OIA programs, including processing and creating OIA student IDs. Serves as the principal liaison between students, faculty, staff and international and domestic affiliates for assigned programs. Maintains constant communication with prospects and current international visiting medical students and affiliates. Evaluates program operations and provides recommendations for improvements. Reports OIA programs statistics to the FIU Global Footprint initiative. Supervises OIA's program specialist and assigns work to support all OIA programs. Provides support to the leadership team with the day-to-day operations of the programs and with monthly reports to be submitted to the Finance team. Responsible for collecting and uploading recommendation letters to Electronic Residency Application Service (ERAS). Coordinates travel arrangements, travel authorizations and reimbursements for the OIA in collaboration with the Finance team. Travels between Modesto A. Maidique campus and respective clinical sites when needed. Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to medical, academic and personal data of students and any information either directly or indirectly impacting the University and the College. Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Serves as the merchant account's primary contact; Handles sensitive cardholder information and processes credit card transactions for the department; Will have access to a third-party system (software, gateway, etc.) that processes and transmits cardholder information.
Minimum Qualifications
Bachelor's degree and three (3) years of office or related experience. Desired Qualifications
Two (2) years of administrative experience preferred. Language proficiency: Bilingual (English and Spanish) preferred Job Category
Administrative Advertised Salary
$50,000 - $55,000 Work Schedule
Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements
Research Expanded Background Check How To Apply
Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good. Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Sr. Program Coordinator to join our team of professionals. Duties include: Leads the application process for the International Visiting Medical Student Program (IVMS) including advising applicants of admissions procedures and program requirements. Reviews supporting application materials in accordance with Family Education Rights and Privacy Act (FERPA). Coordinates the payment of all programmatic fees for IVMS. Responsible for working closely with the Finance team on processing all IVMS confirmed rotations cancellations and rescheduling. Handles sensitive cardholder information and/or processes credit cards/cash transactions. Oversees the coordination of the clinical rotations with preceptors and affiliated clinical sites for the IVMS and Electives program. Conducts weekly checkups of program participants, responds to student requests for assistance and handles student questions, concerns and requests as needed. Ensures medical student clinical evaluations are distributed and collected for IVMS.. Responsible for the collection of feedback surveys from the students. Conducts orientation for new IVMS. Develops orientation materials for all OIA programs, including processing and creating OIA student IDs. Serves as the principal liaison between students, faculty, staff and international and domestic affiliates for assigned programs. Maintains constant communication with prospects and current international visiting medical students and affiliates. Evaluates program operations and provides recommendations for improvements. Reports OIA programs statistics to the FIU Global Footprint initiative. Supervises OIA's program specialist and assigns work to support all OIA programs. Provides support to the leadership team with the day-to-day operations of the programs and with monthly reports to be submitted to the Finance team. Responsible for collecting and uploading recommendation letters to Electronic Residency Application Service (ERAS). Coordinates travel arrangements, travel authorizations and reimbursements for the OIA in collaboration with the Finance team. Travels between Modesto A. Maidique campus and respective clinical sites when needed. Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to medical, academic and personal data of students and any information either directly or indirectly impacting the University and the College. Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Serves as the merchant account's primary contact; Handles sensitive cardholder information and processes credit card transactions for the department; Will have access to a third-party system (software, gateway, etc.) that processes and transmits cardholder information.
Minimum Qualifications
Bachelor's degree and three (3) years of office or related experience. Desired Qualifications
Two (2) years of administrative experience preferred. Language proficiency: Bilingual (English and Spanish) preferred Job Category
Administrative Advertised Salary
$50,000 - $55,000 Work Schedule
Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements
Research Expanded Background Check How To Apply
Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.