PASE
Administrative Assistant and Billing Specialist
PASE - San Ramon, California, United States, 94583
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Overview
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Overview
Administrative Assistant and Billing Specialist
Join to apply for the
Administrative Assistant and Billing Specialist
role at
PASE Administrative Assistant and Billing Specialist
Join to apply for the
Administrative Assistant and Billing Specialist
role at
PASE Assist the Office manager with assigned tasks Maintain a clean and professional office presentation. Collect, store, and distribute incoming packages. Check, collect, and distribute daily mail. Order, track, and maintain office supplies and break room snacks. Maintain required compliance and license posters; ensure they are up-to-date and properly displayed. Support partners and vendors with company events. Answer the door and coordinate external visits. Schedule and assist with office support vendors as needed. Interact with office staff provide general admin support as needed. Interact with office staff to provide general admin support as needed. Coordinate required maintenance and facility improvements with the landlord property management.
Support designated Project manager(s) with administrative functions and processes. Issue Client invoiced in a timely manner. Manage work-in-progress (WIP) for projects. Track and manage subconsultant and project-related expenses. Issue recurring reports to Project Managers(s). Maintain accurate and updated records of clients and projects. Assist with invoice collections. Assist with Accounts Receivable function.
Description
Office Tasks:
Be present in the office daily. Assist the Office manager with assigned tasks Maintain a clean and professional office presentation. Collect, store, and distribute incoming packages. Check, collect, and distribute daily mail. Order, track, and maintain office supplies and break room snacks. Maintain required compliance and license posters; ensure they are up-to-date and properly displayed. Support partners and vendors with company events. Answer the door and coordinate external visits. Schedule and assist with office support vendors as needed. Interact with office staff provide general admin support as needed. Interact with office staff to provide general admin support as needed. Coordinate required maintenance and facility improvements with the landlord property management.
Billing Tasks
Support designated Project manager(s) with administrative functions and processes. Issue Client invoiced in a timely manner. Manage work-in-progress (WIP) for projects. Track and manage subconsultant and project-related expenses. Issue recurring reports to Project Managers(s). Maintain accurate and updated records of clients and projects. Assist with invoice collections. Assist with Accounts Receivable function.
Requirements
Minimum of 3 years of project billing experience. Strong attention to detail. Clear and professional communication and writing skills. Effective problem-solving abilities. Ability to work independently. Knowledge in Microsoft applications and Microsoft Cloud environment. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at PASE by 2x Sign in to set job alerts for “Administrative Assistant” roles.
Oakland, CA $135,000.00-$155,000.00 17 hours ago San Francisco, CA $79,100.00-$166,000.00 1 day ago Castro Valley, CA $29.24-$37.03 2 weeks ago San Mateo, CA $120,000.00-$130,000.00 1 week ago Executive Assistant / Office & Culture Coordinator
Pleasanton, CA $75,000.00-$90,000.00 1 day ago San Ramon, CA $80,000.00-$110,000.00 5 days ago San Ramon, CA $110,000.00-$125,000.00 1 week ago San Ramon, CA $90,000.00-$100,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Join to apply for the
Administrative Assistant and Billing Specialist
role at
PASE Administrative Assistant and Billing Specialist
Join to apply for the
Administrative Assistant and Billing Specialist
role at
PASE Assist the Office manager with assigned tasks Maintain a clean and professional office presentation. Collect, store, and distribute incoming packages. Check, collect, and distribute daily mail. Order, track, and maintain office supplies and break room snacks. Maintain required compliance and license posters; ensure they are up-to-date and properly displayed. Support partners and vendors with company events. Answer the door and coordinate external visits. Schedule and assist with office support vendors as needed. Interact with office staff provide general admin support as needed. Interact with office staff to provide general admin support as needed. Coordinate required maintenance and facility improvements with the landlord property management.
Support designated Project manager(s) with administrative functions and processes. Issue Client invoiced in a timely manner. Manage work-in-progress (WIP) for projects. Track and manage subconsultant and project-related expenses. Issue recurring reports to Project Managers(s). Maintain accurate and updated records of clients and projects. Assist with invoice collections. Assist with Accounts Receivable function.
Description
Office Tasks:
Be present in the office daily. Assist the Office manager with assigned tasks Maintain a clean and professional office presentation. Collect, store, and distribute incoming packages. Check, collect, and distribute daily mail. Order, track, and maintain office supplies and break room snacks. Maintain required compliance and license posters; ensure they are up-to-date and properly displayed. Support partners and vendors with company events. Answer the door and coordinate external visits. Schedule and assist with office support vendors as needed. Interact with office staff provide general admin support as needed. Interact with office staff to provide general admin support as needed. Coordinate required maintenance and facility improvements with the landlord property management.
Billing Tasks
Support designated Project manager(s) with administrative functions and processes. Issue Client invoiced in a timely manner. Manage work-in-progress (WIP) for projects. Track and manage subconsultant and project-related expenses. Issue recurring reports to Project Managers(s). Maintain accurate and updated records of clients and projects. Assist with invoice collections. Assist with Accounts Receivable function.
Requirements
Minimum of 3 years of project billing experience. Strong attention to detail. Clear and professional communication and writing skills. Effective problem-solving abilities. Ability to work independently. Knowledge in Microsoft applications and Microsoft Cloud environment. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at PASE by 2x Sign in to set job alerts for “Administrative Assistant” roles.
Oakland, CA $135,000.00-$155,000.00 17 hours ago San Francisco, CA $79,100.00-$166,000.00 1 day ago Castro Valley, CA $29.24-$37.03 2 weeks ago San Mateo, CA $120,000.00-$130,000.00 1 week ago Executive Assistant / Office & Culture Coordinator
Pleasanton, CA $75,000.00-$90,000.00 1 day ago San Ramon, CA $80,000.00-$110,000.00 5 days ago San Ramon, CA $110,000.00-$125,000.00 1 week ago San Ramon, CA $90,000.00-$100,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr