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Job Description
Project Office Administrator
?? Location: San Jose, CA
?? Duration: 3-4 Week Assignment
?? Type: Short-Term Contract
Position Overview:
We are seeking a highly organized and reliable Project Office Administrator to provide on-site administrative support to a construction project team in San Jose. This individual will play a key role in maintaining smooth daily operations, supporting documentation workflows, and assisting with compliance tracking and logistics coordination. This position is fully on-site and may require flexibility to support other jobsite projects as needed.
Key Responsibilities:

• Serve as the main point of contact for site visitors; answer phones and respond to internal/external requests
• Maintain office supplies, equipment, and site logistics
• Coordinate workspace setup, seating charts, signage, and office maintenance
• Support new hire onboarding and ensure proper access and equipment setup
• Track and maintain project logs and reports as required
• Assist in preparing supporting documentation for invoicing and client submissions
• Route documents for electronic signatures using Sign-Now or similar tools
• Provide backup support for union payroll processing and onboarding
• Process team expense reports and credit card reconciliations
• Book travel and accommodations as needed
• Help compile and archive closeout documentation at project end

Requirements:

• Education: High school diploma required; Associate's degree preferred
• Prior construction industry or project office experience preferred
• Strong multitasking skills and ability to pivot priorities efficiently
• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with Procore , JD Edwards E1 , and Bluebeam a plus
• Familiarity with Egnyte or other cloud-based file sharing systems preferred
• Strong communication skills and team-oriented mindset
• Quick learner with the ability to adapt to new software and systems

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -072025-401739