Orbis Inc
Executive Assistant/Executive Scheduler (Mid)
Orbis Inc - Washington, District of Columbia, us, 20022
Work at Orbis Inc
Overview
- View job
Overview
Join to apply for the
Executive Assistant/Executive Scheduler (Mid)
role at
Orbis Inc 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant/Executive Scheduler (Mid)
role at
Orbis Inc Job Description:
Naval Sea Systems Command (NAVSEA) is the Department of Navy’s (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems. Job Description
Job Description:
Naval Sea Systems Command (NAVSEA) is the Department of Navy’s (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems.
The NAVSEA Executive Director’s (ED) Executive Assistant/Executive Scheduler plays a crucial role in ensuring the smooth operation of the ED’s schedule and supports a wide range of tasks that ensure the executive's day-to-day operations run smoothly.
The candidate will provide administrative and analytical support services to the travel office, including monthly audits of travel reports and expense reports:
Administrative Support Manage the executive’s calendar, including scheduling meetings, appointments, and travel. Handle phone calls and correspondence, often screening and prioritizing messages. Draft, edit, and review documents, reports, and presentations for the executive. Maintain and organizing files and records, both digital and physical. Meeting and Event Coordination Coordinate logistics for meetings, including room reservations, equipment setup, and materials preparation. Serve as the point of contact for scheduling-related inquiries. Ensure the executive is well-informed about upcoming meetings and events. Hande phone calls, emails, and messages related to scheduling. Travel Management Arrange business travel, including booking flights, hotels, and car services. Prepare detailed itineraries, ensuring the executive has all necessary documents and information for their trips. Handle changes to travel plans and troubleshooting travel issues. Relationships Build effective, collaborative relationships with the executive, other team members, and internal and external stakeholders. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion. Problem-Solving and Crisis Management Address issues as they arise, whether related to the executive’s schedule, logistics, or unforeseen problems. Proactively find solutions to potential problems to minimize disruption to the executive’s day.
Required Skills and Experience:
Seasoned Executive Assistant (3 to 10 years’ experience), able to work closely with the lead Executive Assistant, to ensure smooth operations for the Executive Director. Effective verbal and written communication (interpersonal skills). Competent, organized, and attention to detail. Positive, cheerful, even-tempered, polished, and demonstrates decorum. Flexible, reliable, helpful, and self-sufficient team player
Degree Requirements:
Bachelor's Degree
Must be a U.S. citizen. Must have a Secret Secutiy Clearance
Company Description
ORBIS is an ISO 9001 certified, Veteran Owned Small Business (VOSB) with over 20 years of major Navy Program experience leading, delivering, and managing professional support services for NAVSEA, the Warfare centers and the Navy industrial enterprise. From our beginnings in the submarine program, we have grown to also support other DOD and Federal Government branches and a number of commercial customers. ORBIS provides capabilities encompassing the full DOD lifecycle of acquisition, program management, delivery, modernization, quality, audits and certification. Our CEO, Guy Mossman, has a long history with the submarine program and before starting ORBIS was the Executive Director for PEO SUBs. Unique for a small business and always part of the company vision, we operate a research and development laboratory in Charleston, SC, focused on Automated Test Equipment and related technologies. We leverage our extensive portfolio of engineering and technical support tasks to provide innovative, cost-effective, and on-time solutions that exceed the requirements of Government and Commercial customers.
ORBIS is an ISO 9001 certified, Veteran Owned Small Business (VOSB) with over 20 years of major Navy Program experience leading, delivering, and managing professional support services for NAVSEA, the Warfare centers and the Navy industrial enterprise. From our beginnings in the submarine program, we have grown to also support other DOD and Federal Government branches and a number of commercial customers. ORBIS provides capabilities encompassing the full DOD lifecycle of acquisition, program management, delivery, modernization, quality, audits and certification. Our CEO, Guy Mossman, has a long history with the submarine program and before starting ORBIS was the Executive Director for PEO SUBs. Unique for a small business and always part of the company vision, we operate a research and development laboratory in Charleston, SC, focused on Automated Test Equipment and related technologies. We leverage our extensive portfolio of engineering and technical support tasks to provide innovative, cost-effective, and on-time solutions that exceed the requirements of Government and Commercial customers. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Defense and Space Manufacturing Referrals increase your chances of interviewing at Orbis Inc by 2x Sign in to set job alerts for “Executive Assistant” roles.
Bethesda, MD $100,000.00-$115,000.00 1 day ago Executive Assistant/Office Manager - up to $75K - DC
Washington, DC $70,000.00-$75,000.00 2 days ago Executive Assistant - $33/hr-$37/hr - Washington, DC
Washington DC-Baltimore Area $37.00-$45.00 2 weeks ago Washington, DC $85,000.00-$110,000.00 9 hours ago Arlington, VA $50,000.00-$107,100.00 1 week ago Washington, DC $120,000.00-$150,000.00 2 days ago Washington, DC $85,000.00-$110,000.00 3 weeks ago Rockville, MD $60,000.00-$70,000.00 2 days ago Executive Assistant, Development (Job ID: 2025-3704)
District of Columbia, United States $87,000.00-$99,000.00 1 week ago Washington, DC $65,000.00-$70,000.00 2 days ago Executive Assistant, WWPS Industry Sales
Arlington, VA $50,000.00-$107,100.00 2 days ago Executive Assistant, Chief Revenue Officer
Washington, DC $60,000.00-$90,000.00 3 weeks ago Washington, DC $60,000.00-$75,000.00 2 weeks ago Arlington, VA $80,385.00-$94,751.00 1 week ago Front Office Manager - Embassy Suites by Hilton Alexandria Old Town
Arlington, VA $80,385.00-$94,751.00 1 week ago Rockville, MD $65,000.00-$67,000.00 4 days ago Washington, DC $85,000.00-$120,000.00 2 weeks ago Front Office Manager - Embassy Suites Washington DC Convention Center
Washington, DC $68,000.00-$73,000.00 1 day ago Washington, DC $65,000.00-$66,500.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Executive Assistant/Executive Scheduler (Mid)
role at
Orbis Inc 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant/Executive Scheduler (Mid)
role at
Orbis Inc Job Description:
Naval Sea Systems Command (NAVSEA) is the Department of Navy’s (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems. Job Description
Job Description:
Naval Sea Systems Command (NAVSEA) is the Department of Navy’s (DON) central activity for designing, engineering, integrating, building, and procuring U.S. Naval ships, shipboard weapons, and combat systems. NAVSEA's responsibilities also include the maintenance, repair, modernization, and conversion of in-service ships and their weapons and combat systems.
The NAVSEA Executive Director’s (ED) Executive Assistant/Executive Scheduler plays a crucial role in ensuring the smooth operation of the ED’s schedule and supports a wide range of tasks that ensure the executive's day-to-day operations run smoothly.
The candidate will provide administrative and analytical support services to the travel office, including monthly audits of travel reports and expense reports:
Administrative Support Manage the executive’s calendar, including scheduling meetings, appointments, and travel. Handle phone calls and correspondence, often screening and prioritizing messages. Draft, edit, and review documents, reports, and presentations for the executive. Maintain and organizing files and records, both digital and physical. Meeting and Event Coordination Coordinate logistics for meetings, including room reservations, equipment setup, and materials preparation. Serve as the point of contact for scheduling-related inquiries. Ensure the executive is well-informed about upcoming meetings and events. Hande phone calls, emails, and messages related to scheduling. Travel Management Arrange business travel, including booking flights, hotels, and car services. Prepare detailed itineraries, ensuring the executive has all necessary documents and information for their trips. Handle changes to travel plans and troubleshooting travel issues. Relationships Build effective, collaborative relationships with the executive, other team members, and internal and external stakeholders. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion. Problem-Solving and Crisis Management Address issues as they arise, whether related to the executive’s schedule, logistics, or unforeseen problems. Proactively find solutions to potential problems to minimize disruption to the executive’s day.
Required Skills and Experience:
Seasoned Executive Assistant (3 to 10 years’ experience), able to work closely with the lead Executive Assistant, to ensure smooth operations for the Executive Director. Effective verbal and written communication (interpersonal skills). Competent, organized, and attention to detail. Positive, cheerful, even-tempered, polished, and demonstrates decorum. Flexible, reliable, helpful, and self-sufficient team player
Degree Requirements:
Bachelor's Degree
Must be a U.S. citizen. Must have a Secret Secutiy Clearance
Company Description
ORBIS is an ISO 9001 certified, Veteran Owned Small Business (VOSB) with over 20 years of major Navy Program experience leading, delivering, and managing professional support services for NAVSEA, the Warfare centers and the Navy industrial enterprise. From our beginnings in the submarine program, we have grown to also support other DOD and Federal Government branches and a number of commercial customers. ORBIS provides capabilities encompassing the full DOD lifecycle of acquisition, program management, delivery, modernization, quality, audits and certification. Our CEO, Guy Mossman, has a long history with the submarine program and before starting ORBIS was the Executive Director for PEO SUBs. Unique for a small business and always part of the company vision, we operate a research and development laboratory in Charleston, SC, focused on Automated Test Equipment and related technologies. We leverage our extensive portfolio of engineering and technical support tasks to provide innovative, cost-effective, and on-time solutions that exceed the requirements of Government and Commercial customers.
ORBIS is an ISO 9001 certified, Veteran Owned Small Business (VOSB) with over 20 years of major Navy Program experience leading, delivering, and managing professional support services for NAVSEA, the Warfare centers and the Navy industrial enterprise. From our beginnings in the submarine program, we have grown to also support other DOD and Federal Government branches and a number of commercial customers. ORBIS provides capabilities encompassing the full DOD lifecycle of acquisition, program management, delivery, modernization, quality, audits and certification. Our CEO, Guy Mossman, has a long history with the submarine program and before starting ORBIS was the Executive Director for PEO SUBs. Unique for a small business and always part of the company vision, we operate a research and development laboratory in Charleston, SC, focused on Automated Test Equipment and related technologies. We leverage our extensive portfolio of engineering and technical support tasks to provide innovative, cost-effective, and on-time solutions that exceed the requirements of Government and Commercial customers. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Defense and Space Manufacturing Referrals increase your chances of interviewing at Orbis Inc by 2x Sign in to set job alerts for “Executive Assistant” roles.
Bethesda, MD $100,000.00-$115,000.00 1 day ago Executive Assistant/Office Manager - up to $75K - DC
Washington, DC $70,000.00-$75,000.00 2 days ago Executive Assistant - $33/hr-$37/hr - Washington, DC
Washington DC-Baltimore Area $37.00-$45.00 2 weeks ago Washington, DC $85,000.00-$110,000.00 9 hours ago Arlington, VA $50,000.00-$107,100.00 1 week ago Washington, DC $120,000.00-$150,000.00 2 days ago Washington, DC $85,000.00-$110,000.00 3 weeks ago Rockville, MD $60,000.00-$70,000.00 2 days ago Executive Assistant, Development (Job ID: 2025-3704)
District of Columbia, United States $87,000.00-$99,000.00 1 week ago Washington, DC $65,000.00-$70,000.00 2 days ago Executive Assistant, WWPS Industry Sales
Arlington, VA $50,000.00-$107,100.00 2 days ago Executive Assistant, Chief Revenue Officer
Washington, DC $60,000.00-$90,000.00 3 weeks ago Washington, DC $60,000.00-$75,000.00 2 weeks ago Arlington, VA $80,385.00-$94,751.00 1 week ago Front Office Manager - Embassy Suites by Hilton Alexandria Old Town
Arlington, VA $80,385.00-$94,751.00 1 week ago Rockville, MD $65,000.00-$67,000.00 4 days ago Washington, DC $85,000.00-$120,000.00 2 weeks ago Front Office Manager - Embassy Suites Washington DC Convention Center
Washington, DC $68,000.00-$73,000.00 1 day ago Washington, DC $65,000.00-$66,500.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr