FitPros
Event Coordinator
FitPros - Los Angeles, California, United States, 90079
Work at FitPros
Overview
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Overview
FitPros is a workplace wellbeing provider on a mission to help people show up healthy and at their best. We empower employers to build a culture of wellbeing through expert-led programming that supports mental, physical, financial, and social health.
ABOUT THE ROLE
For nearly 10 years, FitPros has been coordinating on-site
Health Fairs
at companies across the U.S.—and they’re a blast! Think: vendor booths, engaging activities, giveaways, and lots of employee smiles. Learn more here: fitpros.com/brand-partners We’re looking for several detail-oriented
Event Leads
to manage the pre-event planning and onsite execution of these Health Fairs. You’ll serve as the key contact before and during the event to ensure everything runs smoothly. This role is temporary, contract work. Although we offer Fairs all year round, our busy time is July through November. Ideal candidates reside in these metropolitan areas: Austin or Dallas, TX Chicago, IL Tampa or Miami, FL WHO YOU ARE You’ll thrive in this role if: Experience in event planning, hospitality, or health and wellness programming You're tech savvy with a CRM (ideally Hubspot) to research and invite local vendors. Familiarity with virtual event platforms and digital tools. We use: Hubspot, Zoom, Google Suite, QR codes, etc. You're a people person who can confidently engage with a wide variety of individuals. You're flexible and resourceful, always willing to roll up your sleeves to make things run smoothly. You stay cool under pressure and thrive in a fast-paced environment with strong organizational and decision-making skills. FitPros Event Coordinator ABOUT US FitPros is a workplace wellbeing provider on a mission to help people show up healthy and at their best. We empower employers to build a culture of wellbeing through expert-led programming that supports mental, physical, financial, and social health. ABOUT THE ROLE For nearly 10 years, FitPros has been coordinating on-site
Health Fairs
at companies across the U.S.—and they’re a blast! Think: vendor booths, engaging activities, giveaways, and lots of employee smiles. Learn more here: fitpros.com/brand-partners We’re looking for several detail-oriented
Event Leads
to manage the pre-event planning and onsite execution of these Health Fairs. You’ll serve as the key contact before and during the event to ensure everything runs smoothly. This role is temporary, contract work. Although we offer Fairs all year round, our busy time is July through November. Ideal candidates reside in these metropolitan areas: Los Angeles County, CA Austin or Dallas, TX Chicago, IL San Francisco Bay Area, CA Tampa or Miami, FL WHO YOU ARE You’ll thrive in this role if: Experience in event planning, hospitality, or health and wellness programming You're tech savvy with a CRM (ideally Hubspot) to research and invite local vendors. Familiarity with virtual event platforms and digital tools. We use: Hubspot, Zoom, Google Suite, QR codes, etc. You're a people person who can confidently engage with a wide variety of individuals. You're flexible and resourceful, always willing to roll up your sleeves to make things run smoothly. You stay cool under pressure and thrive in a fast-paced environment with strong organizational and decision-making skills. KEY RESPONSIBILITIES
Pre-event planning: Coordinate communication with health carriers and vendors Email communications in your FitPros gmail email through Hubspot CRM Perform with vendor research, outreach, and follow-up Send a mass multi-touchpoint email to vendors in our CRM Use Google and ChatGPT to find local businesses to invite Manage vendor Certificates of Insurance (COIs) Vendors submit these via Dropbox and you need to ensure all have been recieved as we near the Fair. Lead client planning meetings (4 per Fair) and logistics in between From kickoff call to the final run of show call you are the point person and prepared with the agenda to update the client with all things related. Collaborate on floor plan creation and adjustments For clients we have done Fairs with in the past you can simply update a previous year with the new vendors For new clients you will review the pictures of the space that they submit and suggest a layout of the tables for the client to approve Lead client site visits as needed Prior to the fair day, you will meet the client at the space to walk through and visualize how everything will be set up. Ideally the floor plan draft is created to confirm it works for the space. Event execution (day-of): Serve as on-site lead for setup, break down, and vendor coordination Troubleshoot any technical or logistical issues (e.g., QR codes, signage) Capture photos and video content from the event Manage raffle prizes, fair activities, and staffing on-site Ensure all materials are organized and ready for use Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Human Resources Services Referrals increase your chances of interviewing at FitPros by 2x Get notified about new Event Coordinator jobs in
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#J-18808-Ljbffr
Health Fairs
at companies across the U.S.—and they’re a blast! Think: vendor booths, engaging activities, giveaways, and lots of employee smiles. Learn more here: fitpros.com/brand-partners We’re looking for several detail-oriented
Event Leads
to manage the pre-event planning and onsite execution of these Health Fairs. You’ll serve as the key contact before and during the event to ensure everything runs smoothly. This role is temporary, contract work. Although we offer Fairs all year round, our busy time is July through November. Ideal candidates reside in these metropolitan areas: Austin or Dallas, TX Chicago, IL Tampa or Miami, FL WHO YOU ARE You’ll thrive in this role if: Experience in event planning, hospitality, or health and wellness programming You're tech savvy with a CRM (ideally Hubspot) to research and invite local vendors. Familiarity with virtual event platforms and digital tools. We use: Hubspot, Zoom, Google Suite, QR codes, etc. You're a people person who can confidently engage with a wide variety of individuals. You're flexible and resourceful, always willing to roll up your sleeves to make things run smoothly. You stay cool under pressure and thrive in a fast-paced environment with strong organizational and decision-making skills. FitPros Event Coordinator ABOUT US FitPros is a workplace wellbeing provider on a mission to help people show up healthy and at their best. We empower employers to build a culture of wellbeing through expert-led programming that supports mental, physical, financial, and social health. ABOUT THE ROLE For nearly 10 years, FitPros has been coordinating on-site
Health Fairs
at companies across the U.S.—and they’re a blast! Think: vendor booths, engaging activities, giveaways, and lots of employee smiles. Learn more here: fitpros.com/brand-partners We’re looking for several detail-oriented
Event Leads
to manage the pre-event planning and onsite execution of these Health Fairs. You’ll serve as the key contact before and during the event to ensure everything runs smoothly. This role is temporary, contract work. Although we offer Fairs all year round, our busy time is July through November. Ideal candidates reside in these metropolitan areas: Los Angeles County, CA Austin or Dallas, TX Chicago, IL San Francisco Bay Area, CA Tampa or Miami, FL WHO YOU ARE You’ll thrive in this role if: Experience in event planning, hospitality, or health and wellness programming You're tech savvy with a CRM (ideally Hubspot) to research and invite local vendors. Familiarity with virtual event platforms and digital tools. We use: Hubspot, Zoom, Google Suite, QR codes, etc. You're a people person who can confidently engage with a wide variety of individuals. You're flexible and resourceful, always willing to roll up your sleeves to make things run smoothly. You stay cool under pressure and thrive in a fast-paced environment with strong organizational and decision-making skills. KEY RESPONSIBILITIES
Pre-event planning: Coordinate communication with health carriers and vendors Email communications in your FitPros gmail email through Hubspot CRM Perform with vendor research, outreach, and follow-up Send a mass multi-touchpoint email to vendors in our CRM Use Google and ChatGPT to find local businesses to invite Manage vendor Certificates of Insurance (COIs) Vendors submit these via Dropbox and you need to ensure all have been recieved as we near the Fair. Lead client planning meetings (4 per Fair) and logistics in between From kickoff call to the final run of show call you are the point person and prepared with the agenda to update the client with all things related. Collaborate on floor plan creation and adjustments For clients we have done Fairs with in the past you can simply update a previous year with the new vendors For new clients you will review the pictures of the space that they submit and suggest a layout of the tables for the client to approve Lead client site visits as needed Prior to the fair day, you will meet the client at the space to walk through and visualize how everything will be set up. Ideally the floor plan draft is created to confirm it works for the space. Event execution (day-of): Serve as on-site lead for setup, break down, and vendor coordination Troubleshoot any technical or logistical issues (e.g., QR codes, signage) Capture photos and video content from the event Manage raffle prizes, fair activities, and staffing on-site Ensure all materials are organized and ready for use Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Human Resources Services Referrals increase your chances of interviewing at FitPros by 2x Get notified about new Event Coordinator jobs in
Los Angeles, CA . Los Angeles, CA $75,000.00-$90,000.00 2 weeks ago Events and Promotions Assistant, Part-Time
Beverly Hills, CA $70,000.00-$75,000.00 6 days ago Los Angeles, CA $54,000.00-$59,000.00 2 weeks ago Culver City, CA $2,600.00-$4,000.00 15 hours ago Assistant Events Coordinator (Part-time)
Event Operations Crew Member (Part-Time) - YouTube Theater
Broadcast Operations and Production Event Coordinator (Part-Time)
Events Coordinator - North America and LATAM
Burbank, CA $75,000.00-$110,000.00 2 weeks ago Coordinator, Entertainment Brand Solutions
Santa Monica, CA $53,300.00-$71,300.00 17 hours ago Beverly Hills, CA $25.20-$31.50 1 week ago Long Beach, CA $50,000.00-$65,000.00 1 day ago Burbank, CA $64,600.00-$83,400.00 2 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr