Medical University of South Carolina
UNIV - COM Finance Coordinator - Dean's Office
Medical University of South Carolina - Charleston, South Carolina, United States, 29401
Work at Medical University of South Carolina
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Overview
Finance Section Administrative Coordinator
Coordinate and perform complex administrative duties for the finance section of the College of Medicine Dean's Office, which provides overall financial management for the departments and centers within the College of Medicine. Entity: Medical University of South Carolina (MUSC - Univ). Job Description: 25% Analysis and Reporting: Manages the COM recruitment database and other recruitment related data for all faculty and clinical providers. Provide data analytics and report preparation for senior leadership related to recruitment and hiring. Provides reporting and analytics support for monthly reporting and distributes reports, as directed by the COM Budget & Reporting Director. Generates additional reports on as needed basis and creates presentations to convey financial data to senior leadership and others, as needed. 20% Team Coordination: Coordinates the daily operation of the College of Medicine's Finance section. Provides calendar support for COM finance leads and schedules complex meetings involving multiple leaders/stakeholders. Monitors the Finance team email account, directing issues as appropriate. Organizes team activities, holiday events, and other functions for the COM finance team and the Dean's Office. Provide excellent customer service as liaison between the College of Medicine Finance Section, University Administration, and the other colleges and (35) Departments and Centers within the College of Medicine. 20% Faculty Offer Letter Approval Process: Facilitates the faculty offer approval process for College of Medicine (35 departments and centers). Review offers for compliance with College of Medicine and University policies. Alert approval group to potential issues. Coordinate approvals by senior, associate and assistant deans and facilitate resolution of identified issues. Ensures a timely and accurate review and approval process. 20% COM Personnel Approval Process: Under the direction of the Associate Dean, facilitates the COM Personnel Committee and the process to approve postings for replacement and new hires. Alerts the Personnel Committee to potential issues. Coordinates the posting and funding support approvals with COM leadership, the CMO office within MUHA and the COE-HR team. Ensures timely and accurate review and approval process. 10% Team Procurement: Responsible for procurement activities for the COM Finance Team. Act as Department liaison for PCard program. Allocates credit card payments and ensures compliance with State University and Department policies. Maintains documentation for audits. 5% Other duties as assigned. Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking/mobile. Ability to work indoors. Ability to work outdoors in all weather and temperature extremes. Ability to work in confined/cramped spaces. Ability to perform job functions from kneeling positions. Ability to bend at the waist. Ability to squat and perform job functions. Ability to perform 'pinching' operations. Ability to fully use both hands/arms. Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push/pull objects, up to 15 lbs., unassisted. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance/relationship between objects; depth perception. Good peripheral vision capabilities. Ability to maintain hearing acuity, with correction. Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. Ability to work in dusty areas. If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.
Coordinate and perform complex administrative duties for the finance section of the College of Medicine Dean's Office, which provides overall financial management for the departments and centers within the College of Medicine. Entity: Medical University of South Carolina (MUSC - Univ). Job Description: 25% Analysis and Reporting: Manages the COM recruitment database and other recruitment related data for all faculty and clinical providers. Provide data analytics and report preparation for senior leadership related to recruitment and hiring. Provides reporting and analytics support for monthly reporting and distributes reports, as directed by the COM Budget & Reporting Director. Generates additional reports on as needed basis and creates presentations to convey financial data to senior leadership and others, as needed. 20% Team Coordination: Coordinates the daily operation of the College of Medicine's Finance section. Provides calendar support for COM finance leads and schedules complex meetings involving multiple leaders/stakeholders. Monitors the Finance team email account, directing issues as appropriate. Organizes team activities, holiday events, and other functions for the COM finance team and the Dean's Office. Provide excellent customer service as liaison between the College of Medicine Finance Section, University Administration, and the other colleges and (35) Departments and Centers within the College of Medicine. 20% Faculty Offer Letter Approval Process: Facilitates the faculty offer approval process for College of Medicine (35 departments and centers). Review offers for compliance with College of Medicine and University policies. Alert approval group to potential issues. Coordinate approvals by senior, associate and assistant deans and facilitate resolution of identified issues. Ensures a timely and accurate review and approval process. 20% COM Personnel Approval Process: Under the direction of the Associate Dean, facilitates the COM Personnel Committee and the process to approve postings for replacement and new hires. Alerts the Personnel Committee to potential issues. Coordinates the posting and funding support approvals with COM leadership, the CMO office within MUHA and the COE-HR team. Ensures timely and accurate review and approval process. 10% Team Procurement: Responsible for procurement activities for the COM Finance Team. Act as Department liaison for PCard program. Allocates credit card payments and ensures compliance with State University and Department policies. Maintains documentation for audits. 5% Other duties as assigned. Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking/mobile. Ability to work indoors. Ability to work outdoors in all weather and temperature extremes. Ability to work in confined/cramped spaces. Ability to perform job functions from kneeling positions. Ability to bend at the waist. Ability to squat and perform job functions. Ability to perform 'pinching' operations. Ability to fully use both hands/arms. Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push/pull objects, up to 15 lbs., unassisted. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance/relationship between objects; depth perception. Good peripheral vision capabilities. Ability to maintain hearing acuity, with correction. Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. Ability to work in dusty areas. If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.