Virginia Department of Human Resource Management
Administrative Assistant (temporary)
Virginia Department of Human Resource Management - Fairfax, Virginia, United States, 22030
Work at Virginia Department of Human Resource Management
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Overview
Administrative Assistant (Temporary)
The primary purpose of the Administrative Assistant is to provide comprehensive administrative support to the Department of Information Sciences and Technology (IST), including the Chair, Associate and Assistant Chairs, faculty, administrative specialists, and students, in all aspects of their operations. This is a temporary position for an initial 6 months with the potential for renewal/extension. Responsibilities: Provides administrative support to the IST Chair, Associate and Assistant Chairs; Provides office administrative support for faculty, advisors, and adjunct instructors; Oversees completion of hiring paperwork for Adjuncts, Graduate Teaching Assistants, and wage employees hired to perform duties associated with IST academic programs; Co-manages the IST administrative office (in Fairfax and/or SciTech) by assisting with semester course scheduling, IST lab operations, and supervising department wage staff; Greets visitors, arranges appointments, and maintains record management; Orders office and computer supplies, and handles payroll issues; Performs monthly reconciliation, and prepares and distributes financial reports; Assists with IST outreach and special initiatives, and IST special events; and Performs other duties as assigned. Required Qualifications: High school diploma or equivalent; Prior experience with general office practices and equipment; Prior experience with financial reconciliations; Prior experience paying close attention to detail; Self-sufficient ability to use word processing, database, internet, and other PC tools; Ability to effectively handle multiple responsibilities simultaneously, anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities; Demonstrated verbal and written communication skills; Demonstrated customer service skills; Demonstrated organization skills; and Ability to work effectively as a collaborative and dependable team member. Preferred Qualifications: Bachelor's degree in related field; Demonstrated work experience (typically 5+ years) at a university, customer service, or administrative position; Familiarity with a university setting, policies and procedures; Knowledge of the ABET documentation principles; Knowledge of online education; and Knowledge and experience using university information support systems (e.g., eVA, MicroStrategy, and Banner). Instructions to Applicants: For full consideration, applicants must apply for the Administrative Assistant (temporary) at
https://jobs.gmu.edu/.
Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: June 6, 2025 For Full Consideration, Apply by: June 13, 2025 Open Until Filled: Yes Mason Engineering: The Future of Engineering is Here About the College The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master's, and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architecture, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines. About the University and the Region George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system. About the Future In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university's exciting initiatives are the launch of the Institute for Digital Innovationa university think tank and incubator to serve the digital economyand the expansion of Mason Square, home to its Arlington facilities. In 2025, Fuse, a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of-the-art classrooms, labs, and collaborative spaces. It will also include retail space, and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
The primary purpose of the Administrative Assistant is to provide comprehensive administrative support to the Department of Information Sciences and Technology (IST), including the Chair, Associate and Assistant Chairs, faculty, administrative specialists, and students, in all aspects of their operations. This is a temporary position for an initial 6 months with the potential for renewal/extension. Responsibilities: Provides administrative support to the IST Chair, Associate and Assistant Chairs; Provides office administrative support for faculty, advisors, and adjunct instructors; Oversees completion of hiring paperwork for Adjuncts, Graduate Teaching Assistants, and wage employees hired to perform duties associated with IST academic programs; Co-manages the IST administrative office (in Fairfax and/or SciTech) by assisting with semester course scheduling, IST lab operations, and supervising department wage staff; Greets visitors, arranges appointments, and maintains record management; Orders office and computer supplies, and handles payroll issues; Performs monthly reconciliation, and prepares and distributes financial reports; Assists with IST outreach and special initiatives, and IST special events; and Performs other duties as assigned. Required Qualifications: High school diploma or equivalent; Prior experience with general office practices and equipment; Prior experience with financial reconciliations; Prior experience paying close attention to detail; Self-sufficient ability to use word processing, database, internet, and other PC tools; Ability to effectively handle multiple responsibilities simultaneously, anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities; Demonstrated verbal and written communication skills; Demonstrated customer service skills; Demonstrated organization skills; and Ability to work effectively as a collaborative and dependable team member. Preferred Qualifications: Bachelor's degree in related field; Demonstrated work experience (typically 5+ years) at a university, customer service, or administrative position; Familiarity with a university setting, policies and procedures; Knowledge of the ABET documentation principles; Knowledge of online education; and Knowledge and experience using university information support systems (e.g., eVA, MicroStrategy, and Banner). Instructions to Applicants: For full consideration, applicants must apply for the Administrative Assistant (temporary) at
https://jobs.gmu.edu/.
Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: June 6, 2025 For Full Consideration, Apply by: June 13, 2025 Open Until Filled: Yes Mason Engineering: The Future of Engineering is Here About the College The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master's, and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architecture, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines. About the University and the Region George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system. About the Future In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university's exciting initiatives are the launch of the Institute for Digital Innovationa university think tank and incubator to serve the digital economyand the expansion of Mason Square, home to its Arlington facilities. In 2025, Fuse, a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of-the-art classrooms, labs, and collaborative spaces. It will also include retail space, and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer