Hazelwood School District
Benefits Specialist - Anticipated Start Date Jan. 5th
Hazelwood School District, Florissant, Missouri, United States, 63034
JOB SUMMARY:
Responsible for assisting in the administration of assigned employee benefits programs. Under supervision, performs complex administrative duties following established procedures in all benefits related areas. The incumbent relies on instructions and pre-established policies, procedures and guidelines to maintain benefit-related records, processes benefit plan billings and responds to employee inquiries.
ESSENTIAL RESPONSIBILITES: Processes and maintains health, dental, vision, basic life, voluntary life insurance, and legally mandated benefit information, enrollment documentation, and dependent changes. Ensure compliance with all federal programs such as HIPAA, COBRA, and FMLA. Enters benefit related information into HRIS database according to established procedures. Updates and maintains benefits related procedures as necessary. Timely response to all employee inquiries and complaints to ensure quick, equitable, and courteous resolution. Answers questions regarding benefit eligibility, amounts of coverage, and claims procedures. Provide forms and other health and welfare documents to employees. Assist in various research requests, including timely responses to audit inquiries; may assist in developing and preparing reports, letters, and spreadsheets. Conduct benefits orientation and training activities for new hires, employees newly eligible for benefits, and open enrollment. May be expected to demonstrate knowledge of benefit plan billings, collections and refunds premiums. Marginal Responsibilities:
Assists with preparation of various governmental reports and filings. May assist in preparing Summary Plan Descriptions and planning wellness initiatives and activities. May assist with day-to-day administration of 403(b) plan, including but not limited to, distributions, corrections, adjustments, and loans. May be expected to attend off-site, job-related seminars, workshops, and meetings Must be able to carry out typical office duties such as, but not limited to, answering phones, filing, data entry, etc. MINIMUM QUALIFICATIONS
EDUCATION/CERTIFICATION:
High school diploma or equivalent. Bachelor's degree in human resources, business administration or related field preferred.
REQUIRED KNOWLEDGE:
Demonstrated knowledge of relevant laws and regulations applicable to benefits administration, FMLA, ADA and the Affordable Care Act. Strong skills as it relates to Excel and Word.
EXPERIENCE REQUIRED:
A minimum of two (2) years of benefits experience.
SKILLS/ABILITIES:
Computer based analytical skills (Excel, Word, and other HR/Benefits software as needed); must be able to formulate formula for spreadsheets, data manipulation and queries. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Problem analysis and problem resolution at both tactical and strategic level. Understanding of the payroll and premium collection process. Ability to attain knowledge of relevant District policy as well as State and Federal laws. Must have strong interpersonal skills, maturity, and good judgment and be capable of communicating with a diverse range of individuals. Professional level of confidentiality in handling employee information
PHYSICAL DEMANDS:
This position requires the ability to operate conventional office equipment such as laptop or desktop computers, fax, phone, copiers, printers, and binding machines. Requires ability to see, hear, and verbally communicate with co-workers and clients. Essential and marginal functions may require frequent sitting, walking or occasional standing, lifting, pushing, pulling, reaching of items weighing as much as 25 pounds; near visual acuity to review written documentation; ability to hear and understand speech at normal room levels.
WORK ENVIRONMENT / CONDITIONS:
Works in an office environment. Commuting between buildings required as deemed necessary. While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.
EQUIPMENT / TOOLS/ MATERIALS USED:
Standard office equipment including, but not limited to personal computer, copier, fax, scanner, telephone, etc.
TERMS OF EMPLOYMENT:
Assigned to a minimum 260 day work calendar; 40 hours per week; compensation and benefits (Medical, Dental, Vision, Life, Tuition Reimbursement) as provided by the Board of Education.
Responsible for assisting in the administration of assigned employee benefits programs. Under supervision, performs complex administrative duties following established procedures in all benefits related areas. The incumbent relies on instructions and pre-established policies, procedures and guidelines to maintain benefit-related records, processes benefit plan billings and responds to employee inquiries.
ESSENTIAL RESPONSIBILITES: Processes and maintains health, dental, vision, basic life, voluntary life insurance, and legally mandated benefit information, enrollment documentation, and dependent changes. Ensure compliance with all federal programs such as HIPAA, COBRA, and FMLA. Enters benefit related information into HRIS database according to established procedures. Updates and maintains benefits related procedures as necessary. Timely response to all employee inquiries and complaints to ensure quick, equitable, and courteous resolution. Answers questions regarding benefit eligibility, amounts of coverage, and claims procedures. Provide forms and other health and welfare documents to employees. Assist in various research requests, including timely responses to audit inquiries; may assist in developing and preparing reports, letters, and spreadsheets. Conduct benefits orientation and training activities for new hires, employees newly eligible for benefits, and open enrollment. May be expected to demonstrate knowledge of benefit plan billings, collections and refunds premiums. Marginal Responsibilities:
Assists with preparation of various governmental reports and filings. May assist in preparing Summary Plan Descriptions and planning wellness initiatives and activities. May assist with day-to-day administration of 403(b) plan, including but not limited to, distributions, corrections, adjustments, and loans. May be expected to attend off-site, job-related seminars, workshops, and meetings Must be able to carry out typical office duties such as, but not limited to, answering phones, filing, data entry, etc. MINIMUM QUALIFICATIONS
EDUCATION/CERTIFICATION:
High school diploma or equivalent. Bachelor's degree in human resources, business administration or related field preferred.
REQUIRED KNOWLEDGE:
Demonstrated knowledge of relevant laws and regulations applicable to benefits administration, FMLA, ADA and the Affordable Care Act. Strong skills as it relates to Excel and Word.
EXPERIENCE REQUIRED:
A minimum of two (2) years of benefits experience.
SKILLS/ABILITIES:
Computer based analytical skills (Excel, Word, and other HR/Benefits software as needed); must be able to formulate formula for spreadsheets, data manipulation and queries. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Problem analysis and problem resolution at both tactical and strategic level. Understanding of the payroll and premium collection process. Ability to attain knowledge of relevant District policy as well as State and Federal laws. Must have strong interpersonal skills, maturity, and good judgment and be capable of communicating with a diverse range of individuals. Professional level of confidentiality in handling employee information
PHYSICAL DEMANDS:
This position requires the ability to operate conventional office equipment such as laptop or desktop computers, fax, phone, copiers, printers, and binding machines. Requires ability to see, hear, and verbally communicate with co-workers and clients. Essential and marginal functions may require frequent sitting, walking or occasional standing, lifting, pushing, pulling, reaching of items weighing as much as 25 pounds; near visual acuity to review written documentation; ability to hear and understand speech at normal room levels.
WORK ENVIRONMENT / CONDITIONS:
Works in an office environment. Commuting between buildings required as deemed necessary. While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.
EQUIPMENT / TOOLS/ MATERIALS USED:
Standard office equipment including, but not limited to personal computer, copier, fax, scanner, telephone, etc.
TERMS OF EMPLOYMENT:
Assigned to a minimum 260 day work calendar; 40 hours per week; compensation and benefits (Medical, Dental, Vision, Life, Tuition Reimbursement) as provided by the Board of Education.