Alabama State Department of Education
Benefits Coordinator
Alabama State Department of Education, Auburn, Alabama, United States, 36830
Benefits Coordinator
Auburn City Schools Job Description Qualifications: Associate's degree in human resources, business administration, public administration, finance, accounting, or five plus years of experience specific to employee benefits/finance from an accredited educational institution preferred. Minimum of three (3) years work experience in a related field. Must meet background clearance requirements as specified by Alabama Statutes and State Board of Education regulations. Knowledge, Skills and Abilities: Considerable knowledge of Alabama school laws, State Board of Education regulations, and School Board policies and procedures as they apply to finance, benefits, and payroll services. Ability to establish and maintain effective working relationships with superiors, associates and subordinates contacted within the course of work. Ability to use technology and related software. Reports To: Chief School Financial Officer Job Goal: To ensure that finance and benefit functions and activities are operated in an efficient and effective manner within the guidelines required by Examiners of Public Accounts. Performance Responsibilities: * Develop and maintain benefits standard operating procedures (SOPs). * Perform routine-to-complex duties in support of employee health and wellness benefits programs and services; determine eligibility for new and continuing benefit program participants including employees, retirees, COBRA qualifiers and eligible dependents. * Interpret and explain rules, regulations, policies, procedures: serva as an informational resource to District personnel, respond to inquiries, resolve issues and conflicts and provide information concerning District policies and procedures, negotiated agreements, and employee benefits: assist in solving unique problems of district employees. * Assist in organizing and administering the Benefits Insurance programs for active and retired employees according to established District policies and procedures, federal and state laws. * Prepare benefit information for new and returning employees; schedule and conduct individual and group employee orientations concerning benefit programs and services, respond to inquiries and provide information concerning benefits coverage, changes, policies and timelines. * Coordinate open enrollment, which includes collaborating with vendors, notifying employees, updating employees on PEEHIP (state health) requirements and timelines for changes. * Serve as benefits' liaison between plan participants, insurance representatives, budget/finance, and payroll; resolve discrepancies and concerns as necessary; reconcile insurance billings and collect and arrange for payments; review and audit insurance billings for accuracy. * Receive, process, and evaluate employee benefits enrollment, leave of absence requests, FMLA applications, sick leave bank and a variety of other mandated forms and applications related to employee health, welfare and leave programs; review for accuracy and completeness; explain and assist employees with completing benefit enrollment and LOA forms; establish and maintain employee records and files. * Schedule and participate in a variety of cross-functional teams to review and assure follow-through on multiple projects, programs and employee issues related to health, welfare, leave and other benefits administration. * Provide general-to-specialized technical benefits administration expertise to district and site administrators, managers, supervisors and staff regarding employee benefits matters. * Compile data and prepare and maintain a variety of records, logs and reports related to employees' benefits, general benefits information, fringe benefits, LOA, ADA and return-to-work requests, COBRA, retirement and assigned activities; establish, update and maintain records and filing systems. * Input a variety of employee health, welfare, LOA, ADA and benefits-related data into assigned computer systems; establish and maintain automated records; initiate queries, extract data and generate a variety of computerized lists and reports; verify accuracy of input and output data. * Assist employees in highly sensitive, confidential and/or emotional situations regarding benefits' plan options and usage; provide referrals to local agencies for employees in need of personal support services; provide lists of community service providers, EAP contacts and related agencies to assist employees in exploring opportunities to meet their needs. * Provide assistance with benefits matters and process a variety of information and applications related to volunteers, retirements, COBRA, ADA, disability and/or accommodations requests, and various special projects as assigned. * Keep current of changes and trends in human resource benefits administration and technologies; attend in-services, conferences and workshops. * Reconcile bank statements. * Print vendor and payroll checks. * Verify receipts and prepare for posting to general ledger. * Prepare purchase orders, invoices, travel vouchers, etc. for payment. * Maintain accounting files on projects as assigned. * Provide support in maintaining and updating financial policies and procedures and associated forms. * Perform general accounting functions as assigned. * Assist with audits, compliance reviews, and other mandatory reports. * Identify, investigate, and resolve issues of concern in an appropriate and timely manner. * Identify trends, analyze data, and propose areas for improvement. * Ensure compliance with all applicable, federal, state, and local laws and regulations. Physical Requirements: Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects. Terms of Employment: Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Job Description Supplement No. 11 *Essential Performance Responsibilities
Auburn City Schools Job Description Qualifications: Associate's degree in human resources, business administration, public administration, finance, accounting, or five plus years of experience specific to employee benefits/finance from an accredited educational institution preferred. Minimum of three (3) years work experience in a related field. Must meet background clearance requirements as specified by Alabama Statutes and State Board of Education regulations. Knowledge, Skills and Abilities: Considerable knowledge of Alabama school laws, State Board of Education regulations, and School Board policies and procedures as they apply to finance, benefits, and payroll services. Ability to establish and maintain effective working relationships with superiors, associates and subordinates contacted within the course of work. Ability to use technology and related software. Reports To: Chief School Financial Officer Job Goal: To ensure that finance and benefit functions and activities are operated in an efficient and effective manner within the guidelines required by Examiners of Public Accounts. Performance Responsibilities: * Develop and maintain benefits standard operating procedures (SOPs). * Perform routine-to-complex duties in support of employee health and wellness benefits programs and services; determine eligibility for new and continuing benefit program participants including employees, retirees, COBRA qualifiers and eligible dependents. * Interpret and explain rules, regulations, policies, procedures: serva as an informational resource to District personnel, respond to inquiries, resolve issues and conflicts and provide information concerning District policies and procedures, negotiated agreements, and employee benefits: assist in solving unique problems of district employees. * Assist in organizing and administering the Benefits Insurance programs for active and retired employees according to established District policies and procedures, federal and state laws. * Prepare benefit information for new and returning employees; schedule and conduct individual and group employee orientations concerning benefit programs and services, respond to inquiries and provide information concerning benefits coverage, changes, policies and timelines. * Coordinate open enrollment, which includes collaborating with vendors, notifying employees, updating employees on PEEHIP (state health) requirements and timelines for changes. * Serve as benefits' liaison between plan participants, insurance representatives, budget/finance, and payroll; resolve discrepancies and concerns as necessary; reconcile insurance billings and collect and arrange for payments; review and audit insurance billings for accuracy. * Receive, process, and evaluate employee benefits enrollment, leave of absence requests, FMLA applications, sick leave bank and a variety of other mandated forms and applications related to employee health, welfare and leave programs; review for accuracy and completeness; explain and assist employees with completing benefit enrollment and LOA forms; establish and maintain employee records and files. * Schedule and participate in a variety of cross-functional teams to review and assure follow-through on multiple projects, programs and employee issues related to health, welfare, leave and other benefits administration. * Provide general-to-specialized technical benefits administration expertise to district and site administrators, managers, supervisors and staff regarding employee benefits matters. * Compile data and prepare and maintain a variety of records, logs and reports related to employees' benefits, general benefits information, fringe benefits, LOA, ADA and return-to-work requests, COBRA, retirement and assigned activities; establish, update and maintain records and filing systems. * Input a variety of employee health, welfare, LOA, ADA and benefits-related data into assigned computer systems; establish and maintain automated records; initiate queries, extract data and generate a variety of computerized lists and reports; verify accuracy of input and output data. * Assist employees in highly sensitive, confidential and/or emotional situations regarding benefits' plan options and usage; provide referrals to local agencies for employees in need of personal support services; provide lists of community service providers, EAP contacts and related agencies to assist employees in exploring opportunities to meet their needs. * Provide assistance with benefits matters and process a variety of information and applications related to volunteers, retirements, COBRA, ADA, disability and/or accommodations requests, and various special projects as assigned. * Keep current of changes and trends in human resource benefits administration and technologies; attend in-services, conferences and workshops. * Reconcile bank statements. * Print vendor and payroll checks. * Verify receipts and prepare for posting to general ledger. * Prepare purchase orders, invoices, travel vouchers, etc. for payment. * Maintain accounting files on projects as assigned. * Provide support in maintaining and updating financial policies and procedures and associated forms. * Perform general accounting functions as assigned. * Assist with audits, compliance reviews, and other mandatory reports. * Identify, investigate, and resolve issues of concern in an appropriate and timely manner. * Identify trends, analyze data, and propose areas for improvement. * Ensure compliance with all applicable, federal, state, and local laws and regulations. Physical Requirements: Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects. Terms of Employment: Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Job Description Supplement No. 11 *Essential Performance Responsibilities