Account Payable Specialist

Job Summary: The Account Payable Specialist is in charge of Companys accounts payable and responsible for monitoring the payment process for the company purchases. Supervisory Responsibilities: None Duties/ Responsibilities: Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct account codes were used Enters vendor information into accounting software system; verifies that invoice information is entered correctly and is matching PO receipt (for PO based purchases) Issues payments to vendors as approved Processes routine monthly payments as approved Answers vendors questions by researching accounts Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records Facilitates payment of vendors, which may include verification of federal ID numbers Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and/or stop-payment orders as needed Obtains W9s from vendors; and 1099s at year end Issues exemption certificates to vendors Reconcile monthly company credit cards payments with expense reports or supporting documents Admin duties pertaining to the company Bank (EFT/ACH/WIRE) Handling of Petty Cash Performs other related duties as assigned Required Skills/ Abilities: Excellent written and verbal communication skills. Excellent organizational and time management skills. Basic understanding of bookkeeping practices and procedures Experience with accounting software; SAGE Must be reliable and extremely trustworthy Ability to maintain confidential and meticulous records Proficient in Microsoft Office Suite or similar software. Ability to operate related office equipment; such as a 10-key calculator Education/ Experience: High school diploma or equivalent required Associates or Bachelors degree in Accounting or Business, preferred Five years of related experience in accounts payable Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times.

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