Sterling Transportation
Position Summary
The Accounts Payable Supervisor will oversee an accounts payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
- Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.
- Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Analyzes expense reports and other invoices for accuracy and eligibility for payment.
- Verifies payments before controller's signature is added by reviewing checks and vouchers.
- Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors' ledger).
- Facilitates correct and timely preparation of budget reports and purchase journals.
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
- Manage weekly ACH payments to vendors and Fuel surcharges for the vendors.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Interviews prospective employees and chooses the best applicant based on skills, knowledge, and abilities required for the job.
- Trains and oversees employees involved in accounts payable functions.
- Directs assigned tasks and provides assistance as needed.
- Assists with performance evaluations.
- Performs other related duties as assigned.
- Experience in transportation industry preferred
Excellent verbal and written communication skills.
- Proficient in accounting software and Microsoft Office Suite or related software.
- Thorough understanding of accounts payable functions.
- Excellent supervisory and analytical skills.
- Excellent organizational skills and attention to detail.
- Ability to motivate staff.
Education and experience
- Bachelor's degree in accounting or business administration, with 3 years of experience in an accounting office; at least five years of accounting experience with at least two years in a managerial or supervisory capacity.