Springfield Public Schools - MA
GENERAL SUMMARY
Responsible for managing the preparation, documentation, and disbursement of payroll checks, taxes and payroll deductions. Responsible for ensuring that the organization operates within the policies, procedures and regulations set forth by federal, state and local laws or any other contractual agreements. Work involves advanced working knowledge of MUNIS financial accounting system, TimeClock Plus (TCP) Time and Attendance system, internal audits, bargaining/employment contract compliance and Massachusetts general laws.
ESSENTIAL DUTIES & RESPONSIBILITIES
The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change. Maintains oversight of payroll. Implements and maintains payroll best practices. Coordinates communication of payroll related matters. Reconciles payroll related general ledger accounts. Coordinates wage and tax reconciliation with vendor and ensures tax deposition and filing accuracy. Manages Payroll Department and staff. Ensures compliance with federal/state wage and hour laws. Assists in hiring, training, motivating, evaluating, developing and managing staff to ensure business is not disrupted and all payrolls are accurately and timely processed. Manages the monthly reporting of the 12th of the month employment figures to DOL. Manages the quarterly tax balancing and reporting of 941 to both IRS and DOR. Manages the quarterly balancing and reporting to DUA and DOL. Manages year end process, W-2's and 1099R's balancing and distribution. Performs related duties of a similar nature and level as assigned. MINIMUM JOB QUALIFICATIONS
Education and Experience
Graduation from an accredited four-year college or university with major course work in accounting, finance or law required. Minimum of 5-10 years of experience in a complex and demanding payroll, accounting, finance, or related environment preferred with at least two years in a supervisory capacity.
Appropriate education substitutions can be made.
KNOWLEDGE, SKILLS, and ABILITIES
Ability to perform duties and responsibilities with minimal supervision Ability to demonstrate high integrity and an exceptional work ethic Skills in Microsoft Office Knowledge working with MUNIS and TCP Knowledge of contracts, policies, and pay rules Ability to work successfully and tactfully with HR, the school, and the employee CORE KNOWLEDGE, SKILLS, AND ABILITIES
Skill in utilizing interpersonal skills to relate and interact with a diverse population Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines Ability to provide positive and effective customer service Ability to adapt to and accommodate new methods and procedures Ability to work independently or as a member of a team Ability to apply listening skills, work under pressure, address conflict and solve problems Ability to read, analyze and interpret standard, policies, procedures and regulations Ability to effectively present information using attention to detail and accuracy Ability to exercise good judgment Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone Ability to communicate effectively orally and in writing
PHYSICAL REQUIREMENTS
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.
WORKING ENVIRONMENT
This position requires employee to be in an office or similar indoor environment.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Springfield Public School District (MA) is an Equal Opportunity Employer.
"If you BELIEVE, we have a place for YOU on our team! Come work for us!"
About our District
Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.
Join a team that Empowers Educators
In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in "Grow our Own" and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.
If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at
molina-figueroac@springfieldpublicschools.com.
The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.
NONDISCRIMINATION EMPLOYMENT STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools' Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education's Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O'Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School's sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com
Responsible for managing the preparation, documentation, and disbursement of payroll checks, taxes and payroll deductions. Responsible for ensuring that the organization operates within the policies, procedures and regulations set forth by federal, state and local laws or any other contractual agreements. Work involves advanced working knowledge of MUNIS financial accounting system, TimeClock Plus (TCP) Time and Attendance system, internal audits, bargaining/employment contract compliance and Massachusetts general laws.
ESSENTIAL DUTIES & RESPONSIBILITIES
The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change. Maintains oversight of payroll. Implements and maintains payroll best practices. Coordinates communication of payroll related matters. Reconciles payroll related general ledger accounts. Coordinates wage and tax reconciliation with vendor and ensures tax deposition and filing accuracy. Manages Payroll Department and staff. Ensures compliance with federal/state wage and hour laws. Assists in hiring, training, motivating, evaluating, developing and managing staff to ensure business is not disrupted and all payrolls are accurately and timely processed. Manages the monthly reporting of the 12th of the month employment figures to DOL. Manages the quarterly tax balancing and reporting of 941 to both IRS and DOR. Manages the quarterly balancing and reporting to DUA and DOL. Manages year end process, W-2's and 1099R's balancing and distribution. Performs related duties of a similar nature and level as assigned. MINIMUM JOB QUALIFICATIONS
Education and Experience
Graduation from an accredited four-year college or university with major course work in accounting, finance or law required. Minimum of 5-10 years of experience in a complex and demanding payroll, accounting, finance, or related environment preferred with at least two years in a supervisory capacity.
Appropriate education substitutions can be made.
KNOWLEDGE, SKILLS, and ABILITIES
Ability to perform duties and responsibilities with minimal supervision Ability to demonstrate high integrity and an exceptional work ethic Skills in Microsoft Office Knowledge working with MUNIS and TCP Knowledge of contracts, policies, and pay rules Ability to work successfully and tactfully with HR, the school, and the employee CORE KNOWLEDGE, SKILLS, AND ABILITIES
Skill in utilizing interpersonal skills to relate and interact with a diverse population Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines Ability to provide positive and effective customer service Ability to adapt to and accommodate new methods and procedures Ability to work independently or as a member of a team Ability to apply listening skills, work under pressure, address conflict and solve problems Ability to read, analyze and interpret standard, policies, procedures and regulations Ability to effectively present information using attention to detail and accuracy Ability to exercise good judgment Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone Ability to communicate effectively orally and in writing
PHYSICAL REQUIREMENTS
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.
WORKING ENVIRONMENT
This position requires employee to be in an office or similar indoor environment.
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Springfield Public School District (MA) is an Equal Opportunity Employer.
"If you BELIEVE, we have a place for YOU on our team! Come work for us!"
About our District
Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.
Join a team that Empowers Educators
In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in "Grow our Own" and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.
If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at
molina-figueroac@springfieldpublicschools.com.
The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.
NONDISCRIMINATION EMPLOYMENT STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools' Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education's Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O'Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School's sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com