Executive Assistant

As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges. POSITION OVERVIEW: As the executive assistant/operations manager for the Chief Communications Officer, you will play a crucial role in ensuring that the CCO’s time is optimized, the workflow is streamlined, and the office operates efficiently. You will be responsible for managing a wide range of administrative tasks, coordinating operational activities, and facilitating effective communication within the organization. This role requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. RESPONSIBILITIES: Executive Support: Proactively manage the CCO’s complex calendar, prioritize appointments, and schedule meetings, ensuring efficient use of the CCO’s time. Prepare and organize materials, agendas, and briefing documents for meetings and presentations. Coordinate domestic and international travel arrangements, including transportation, accommodations, and visa processing. Maintain a high level of confidentiality and handle sensitive information with discretion. Work closely with the CEO’s office to manage timely communication deadlines. Operational Management: Collaborate with department heads to develop and implement operational strategies, policies, and procedures. Streamline internal processes and workflows to enhance operational efficiency and productivity. Monitor and track key performance indicators, operational metrics, and financial targets. Prepare reports, presentations, and analyses for the CCO and senior management. Communication Coordination: Serve as a primary point of contact and gatekeeper for the CCO, manage correspondence, and respond to inquiries. Coordinate internal and external communications, including emails, phone calls, and other forms of correspondence. Draft and edit communications, such as memos, presentations, and reports, with a high degree of accuracy and attention to detail. Facilitate effective communication between the CCO and other stakeholders, including clients, partners, and employees. Event and Project Management: Help plan, organize, and execute team events, conferences, and meetings. Coordinate and track project deliverables, timelines, and milestones. Conduct research and gather data to support decision making. REQUIREMENTS : Bachelor’s degree in business administration, communications, or a related field. Proven experience as an executive assistant or operations manager, preferably in a communications or PR agency. Ability to maintain confidentiality and exercise discretion in handling sensitive information. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills with exceptional attention to detail. Proficient in using productivity tools, such as Microsoft Office suite and project management software. Strong problem-solving skills and the ability to work well under pressure. Proactive, self-motivated, and capable of working independently and as part of a team. We recruit, employ, train, compensate, and promote without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, status as a protected veteran, genetic information, or any other characteristic protected by federal, state, or local law. Our talent acquisition and employment policies are inclusive. We respect both the spirit and letter of the laws of equal employment opportunity. Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

Job function Administrative Industries Non-profit Organizations Referrals increase your chances of interviewing at Non-Profit Organization by 2x Inferred from the description for this job

Medical insurance Vision insurance 401(k) Tuition assistance Disability insurance Get notified when a new job is posted. Sign in to set job alerts for “Executive Assistant” roles.

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