Trinity Services
Full Charge Bookkeeper/Office Manager
Trinity Services, Knoxville, Tennessee, United States, 37932
*Job Summary*
Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure to apply today. Trinity Services, a well-established construction and restoration company in Knoxville, is seeking a highly experienced Office Manager / Bookkeeper to run our back-office operations. This person will handle QuickBooks, forecasting, AR, subcontractor billing, timesheets, insurance paperwork, and HR onboarding. You must have prior experience in construction and/or restoration and be confident working independently.
*Your Core Responsibilities:*
\*Bookkeeping and Office Management
\*Manage QuickBooks/Sage daily (job costing, bank reconciliation, vendor payments, reporting)
\*Track and manage Accounts Payable and Receivable (AR follow-up is essential)
\*Maintain and forecast checking accounts, cash flow, and job draw schedules
\*Handle subcontractor billing, draws, and project cost tracking
\*Oversee insurance job documentation and invoicing
\*Ensure job folders, contracts, and documentation are up to date
\*HR and Payroll Prep
\*Handle all new hire paperwork, drug/background checks, and onboarding
\*Manage and collect weekly timesheets for all employees and subcontractors
\*Prepare accurate payroll inputs and provide to company leadership for processing
\*Maintain employee records, files, and compliance documents
\*Subcontractor 1099s
\*Lien prep and removal
\*Collections
\*Bank Recs
\*Budgets and Draws working directly with Construction and Restoration Managers
*What You Need to Have:*
5+ years experience in construction or restoration office management/bookkeeping
Expert-level knowledge of QuickBooks and Sage, including job costing and forecasting
Deep understanding of draw schedules, AR, subcontractor pay, and insurance billing
Confidence managing multiple checking accounts and forecasting
Strong HR skills — onboarding, paperwork, timesheets, and compliance
Ability to manage priorities, catch details others miss, and take full ownership of your
work
Manage Admin Assistant, CSR
Minimum 5 years of experience in office management or bookkeeping within the
construction or restoration industry
Advanced proficiency in QuickBooks, including job costing, reconciliation of multiple
checking accounts, and cash flow forecasting
Strong understanding of billing structures, including draw schedules, subcontractor
payments, and insurance billing for restoration jobs
Proven ability to manage Accounts Payable (AP) and Accounts Receivable (AR),
including proactive AR follow-up
Experience preparing and organizing weekly employee and subcontractor timesheets
for payroll input
Skilled in handling HR responsibilities, including new hire paperwork, background
checks, onboarding, and employee file management
Strong organizational and multitasking skills
Excellent communication and follow-through, especially with Project Managers,
subcontractors, and clients
High level of independence and accountability — must be able to run the office without
*Please DO NOT Apply If:*
You do not have construction or restoration experience
You are not confident in QuickBooks
You are not comfortable owning AR, insurance billing, and subcontractor coordination
You require ongoing training to perform any of the duties above
Pay and Benefits:
Pay: $26–$28/hour, depending on experience
Paid time off and holidays
Family-style team culture with long-term growth opportunity
Stable and respected Knoxville-based company
TO APPLY:
Send your resume and a short note about your QuickBooks experience, construction or restoration background, and how you’ve handled AR, insurance billing, and HR onboarding
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Expected hours: No less than 40 per week
Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance
Application Question(s): * Do you have office experience in the Construction Industry
Education: * Associate (Preferred)
Experience: * Human resources: 2 years (Required) * Bookkeeping: 5 years (Required) * QuickBooks: 5 years (Required) * Office management: 5 years (Required)
Work Location: In person
Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure to apply today. Trinity Services, a well-established construction and restoration company in Knoxville, is seeking a highly experienced Office Manager / Bookkeeper to run our back-office operations. This person will handle QuickBooks, forecasting, AR, subcontractor billing, timesheets, insurance paperwork, and HR onboarding. You must have prior experience in construction and/or restoration and be confident working independently.
*Your Core Responsibilities:*
\*Bookkeeping and Office Management
\*Manage QuickBooks/Sage daily (job costing, bank reconciliation, vendor payments, reporting)
\*Track and manage Accounts Payable and Receivable (AR follow-up is essential)
\*Maintain and forecast checking accounts, cash flow, and job draw schedules
\*Handle subcontractor billing, draws, and project cost tracking
\*Oversee insurance job documentation and invoicing
\*Ensure job folders, contracts, and documentation are up to date
\*HR and Payroll Prep
\*Handle all new hire paperwork, drug/background checks, and onboarding
\*Manage and collect weekly timesheets for all employees and subcontractors
\*Prepare accurate payroll inputs and provide to company leadership for processing
\*Maintain employee records, files, and compliance documents
\*Subcontractor 1099s
\*Lien prep and removal
\*Collections
\*Bank Recs
\*Budgets and Draws working directly with Construction and Restoration Managers
*What You Need to Have:*
5+ years experience in construction or restoration office management/bookkeeping
Expert-level knowledge of QuickBooks and Sage, including job costing and forecasting
Deep understanding of draw schedules, AR, subcontractor pay, and insurance billing
Confidence managing multiple checking accounts and forecasting
Strong HR skills — onboarding, paperwork, timesheets, and compliance
Ability to manage priorities, catch details others miss, and take full ownership of your
work
Manage Admin Assistant, CSR
Minimum 5 years of experience in office management or bookkeeping within the
construction or restoration industry
Advanced proficiency in QuickBooks, including job costing, reconciliation of multiple
checking accounts, and cash flow forecasting
Strong understanding of billing structures, including draw schedules, subcontractor
payments, and insurance billing for restoration jobs
Proven ability to manage Accounts Payable (AP) and Accounts Receivable (AR),
including proactive AR follow-up
Experience preparing and organizing weekly employee and subcontractor timesheets
for payroll input
Skilled in handling HR responsibilities, including new hire paperwork, background
checks, onboarding, and employee file management
Strong organizational and multitasking skills
Excellent communication and follow-through, especially with Project Managers,
subcontractors, and clients
High level of independence and accountability — must be able to run the office without
*Please DO NOT Apply If:*
You do not have construction or restoration experience
You are not confident in QuickBooks
You are not comfortable owning AR, insurance billing, and subcontractor coordination
You require ongoing training to perform any of the duties above
Pay and Benefits:
Pay: $26–$28/hour, depending on experience
Paid time off and holidays
Family-style team culture with long-term growth opportunity
Stable and respected Knoxville-based company
TO APPLY:
Send your resume and a short note about your QuickBooks experience, construction or restoration background, and how you’ve handled AR, insurance billing, and HR onboarding
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Expected hours: No less than 40 per week
Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance
Application Question(s): * Do you have office experience in the Construction Industry
Education: * Associate (Preferred)
Experience: * Human resources: 2 years (Required) * Bookkeeping: 5 years (Required) * QuickBooks: 5 years (Required) * Office management: 5 years (Required)
Work Location: In person