Administrative Assistant (Two Positions: San Francisco & Oakland Offices)

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Cole-Frieman & Mallon LLP Cole-Frieman & Mallon LLP (“CFM”) is a prestigious boutique law firm based in San Francisco with a robust national practice, representing hedge fund managers, venture fund managers, and other asset managers. Our firm has the largest hedge fund practice in California and launches around 300 funds each year. Our team is growing and we are seeking a full-time Administrative Assistant to join our firm and general office, technical, and administrative support. This position is not eligible for remote work; the successful candidate must be able to work from our San Francisco office Monday to Friday, 8:30AM to 4:30PM. Daily tasks in this role include, but are not limited to: Assist with basic setup, installation, delivery, and maintenance of the firm’s software and workstation hardware including, but not limited to desktops, laptops, scanners, printers, and phones Assist with the setup, modification and maintenance of the telephone system Prepare and respond to general correspondence Analyze data and prepare reports Assist in planning company events, meetings and special projects Collaborate effectively within a multi-support team Provide additional administrative support, troubleshoot in-office technical issues, and assist with special projects as needed Qualifications: Bachelor’s degree in business administration or related field Strong Microsoft Office skills (particularly Word, Adobe Acrobat, Outlook, Excel, and scheduling in MS Teams) Ideal candidate should possess the following: Ability to install electronic and computer equipment Proficiency in Microsoft Office, particularly Excel Strong problem-solving and analytical skills Excellent attention to detail and proofreading abilities Strong writing and verbal communication skills Ability to communicate with diplomacy and tact Excellent time management skills and the ability to prioritize work Adaptability to changing demands Demonstrated ability to determine needs and achieve results without close supervision Proven initiative and ability to lead projects Prior law firm experience is a plus but not a requirement A desire to work in a collaborative team environment We offer a competitive salary, paid time off, paid holidays, paid CLE’s, and comprehensive benefits package, including medical, dental, and a 401(k) plan. Cole-Frieman & Mallon is an equal opportunity employer. CFM works closely with some of the nation’s most prominent investment funds. We are dedicated to attracting, developing, and retaining a diverse community of professionals. We are proud of each team member’s role in offering distinguished service to our clients, and we acknowledge the value that potential candidates can deliver to our firm. Compensation Range: $52,650 - $65,000 annually Seniority level

Seniority level Not Applicable Employment type

Employment type Full-time Job function

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