State of North Carolina
Administrative Specialist I
State of North Carolina, Halifax, North Carolina, United States, 27839
Salary:
$37,782.00 - $66,120.00 Annually Location :
Halifax County, NC Job Type:
Permanent Full-Time Job Number:
25-09759 INST 60067297 Department:
Adult Correction Division:
Operations Opening Date:
08/12/2025 Closing Date:
8/18/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist I Position Number:
60067197 Salary Grade:
NC08
Description of Work This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden's Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The correspondence may be directed to offenders, staff, DAC management and/or the general public. Responsibilities of the position requires careful review of the content of work being completed to assure that it conforms with DAC guidelines. The position will process and act on confidential information directly to or from the Warden. The Administrative Specialist I will maintain the Warden's calendar to include recording action dates and scheduling of appointments. This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary. This position will process the Warden's mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager.
This position handles significant amounts of sensitive and confidential information concerning offenders, staff and other issues. This confidential information involves written and verbal communication generated by the Warden, which was received from other staff and external sources. This position helps to ensure all confidential information is identified and utilizes appropriate filing, typing, data entry, and communication skills to maintain confidentiality. Work in this area requires the position to maintain complete confidentiality when dealing with staff and offenders. Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved. This position has authority to work directly with members of the facility management team and section heads as the Warden's liaison. Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities. In addition, this position could be assigned to work other areas of the institution as needed. This is a REPOST Previous applicants MUST REAPPLY to be considered
This is a full-time position (40 hours per week) with . Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position, a new salary will be calculated taking into consideration the quantity of relevant education and experience, funding availability and internal equity. Based on these factors, a pay increase or decrease may result. Knowledge, Skills and Abilities / Competencies Effective July 01, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants. Management Preferences:
Documented knowledge of clerical/secretarial skills
Documented knowledge in the use of office machines Documented proficiency in Microsoft Office programs Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See
https://oshr.nc.gov/experience-guide
for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information Come Join Us To Make A Difference! Department of Adult Correction
is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation & Reentry. The Division of Institutions
employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close. The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions Per NC General Statute 143B-972.1
,
applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back") This is in addition to submitting fingerprints during the application process. If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact at Vickie Shaw 252-214-6912. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
To be considered for this position, you must clearly show within the body of the application how you meet the state mandated minimum education and experience requirements and Knowledge/Skills/Abilities (KSAs) for this vacancy. Your application should also reflect ALL education and ALL professional work experience acquired, including High School and all college degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education, Work Experience and Certificates & Licenses).
Yes No
02
How many years of office assistant / secretarial experience do you have?
Less than 2 years. More than 2 years, but less than 5 years. More than 5 years, but less than 10 years. More than 10 years. None
03
What is your highest level of completed education?
Master's Degree Bachelor's Degree Associate's Degree High School or GED Diploma None
04
Do you possess office assistant or secretarial experience under NC State Government?
Yes No
Required Question
$37,782.00 - $66,120.00 Annually Location :
Halifax County, NC Job Type:
Permanent Full-Time Job Number:
25-09759 INST 60067297 Department:
Adult Correction Division:
Operations Opening Date:
08/12/2025 Closing Date:
8/18/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist I Position Number:
60067197 Salary Grade:
NC08
Description of Work This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden's Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The correspondence may be directed to offenders, staff, DAC management and/or the general public. Responsibilities of the position requires careful review of the content of work being completed to assure that it conforms with DAC guidelines. The position will process and act on confidential information directly to or from the Warden. The Administrative Specialist I will maintain the Warden's calendar to include recording action dates and scheduling of appointments. This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary. This position will process the Warden's mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager.
This position handles significant amounts of sensitive and confidential information concerning offenders, staff and other issues. This confidential information involves written and verbal communication generated by the Warden, which was received from other staff and external sources. This position helps to ensure all confidential information is identified and utilizes appropriate filing, typing, data entry, and communication skills to maintain confidentiality. Work in this area requires the position to maintain complete confidentiality when dealing with staff and offenders. Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved. This position has authority to work directly with members of the facility management team and section heads as the Warden's liaison. Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities. In addition, this position could be assigned to work other areas of the institution as needed. This is a REPOST Previous applicants MUST REAPPLY to be considered
This is a full-time position (40 hours per week) with . Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position, a new salary will be calculated taking into consideration the quantity of relevant education and experience, funding availability and internal equity. Based on these factors, a pay increase or decrease may result. Knowledge, Skills and Abilities / Competencies Effective July 01, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants. Management Preferences:
Documented knowledge of clerical/secretarial skills
Documented knowledge in the use of office machines Documented proficiency in Microsoft Office programs Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See
https://oshr.nc.gov/experience-guide
for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information Come Join Us To Make A Difference! Department of Adult Correction
is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation & Reentry. The Division of Institutions
employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close. The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions Per NC General Statute 143B-972.1
,
applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back") This is in addition to submitting fingerprints during the application process. If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact at Vickie Shaw 252-214-6912. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
To be considered for this position, you must clearly show within the body of the application how you meet the state mandated minimum education and experience requirements and Knowledge/Skills/Abilities (KSAs) for this vacancy. Your application should also reflect ALL education and ALL professional work experience acquired, including High School and all college degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education, Work Experience and Certificates & Licenses).
Yes No
02
How many years of office assistant / secretarial experience do you have?
Less than 2 years. More than 2 years, but less than 5 years. More than 5 years, but less than 10 years. More than 10 years. None
03
What is your highest level of completed education?
Master's Degree Bachelor's Degree Associate's Degree High School or GED Diploma None
04
Do you possess office assistant or secretarial experience under NC State Government?
Yes No
Required Question