State of North Carolina
Administrative Specialist I
State of North Carolina, Wilmington, North Carolina, United States, 28412
Salary:
$37,782.00 - $66,120.00 Annually Location :
Pamlico County, NC Job Type:
Permanent Full-Time Job Number:
25-09861 INST 60058174 Department:
Adult Correction Division:
Operations Opening Date:
08/13/2025 Closing Date:
8/20/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist I Position Number:
60058174 Salary Grade:
NC08
Description of Work This position is located at Pamlico Correctional Institution, a medium security prison in Bayboro, NC. Join a critical administrative team supporting approximately 150 staff in a correctional environment. As an Administrative Specialist I at Pamlico, you'll provide essential HR and administrative support across a complex institutional environment. This position reports directly to the Administrative Specialist II and will serve as backup to the Administrative Associate II, providing administrative support by performing Human Resources duties to include, but not limited to, the following:
Leave & Time Administration - Initiate, track, and manage Leaves of Absence (LOA), Family Medical Leave (FML), and retirements/separations. Administer worker's comp claims: complete logs, summaries, and follow-up documentation. Enter, audit, and correct employee time using FIORI/BEACON payroll system; address discrepancies and guide staff on leave/time policies.
Recruitment & Onboarding:
Coordinate with hiring managers: schedule interviews, prepare employment packets, conduct criminal background checks (DCI Certification required must be obtained within 6 months of hire), and help with salary administration. Facilitate new hire orientation, benefit enrollment, and communicate policy details to applicants and current employees.
Employee Communications:
Serve as a knowledgeable resource on time, leave, benefits, and separation/retirement processes. Assist employees through processes with discretion and clarity.
Documentation & Compliance: M aintain confidential paper and electronic HR records, logs, and reports. Ensure compliance with ACA standards and DPS protocols. Prepare periodic reports related to leave utilization, compensation, and recruitment metrics.
Independent Workflow: After training, perform all duties with minimal supervision, prioritizing tasks to meet institutional needs.
Excellent communication-able to distill policy information and guide employees and applicants of diverse backgrounds. Detail-oriented with strong analytical and organizational skills under time-sensitive conditions. Able to process confidential employee records and maintain compliance with regulations and institutional policies.
This is a full-time position with State Benefits.
Note to Current State Employees
:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies Effective July 01, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants. Management Preferences:
documented experience of personnel management.
Documented knowledge of the computer software Microsoft Office. Documented knowledge of Integrated Payroll System Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See
https://oshr.nc.gov/experience-guide
for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information Come Join Us To Make A Difference! Department of Adult Correction
is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation & Reentry. The Division of Institutions
employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close. The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody. The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions Per NC General Statute 143B-972.1
,
applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back") This is in addition to submitting fingerprints during the application process. If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Vickie Shaw at 252-214-6912. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education - including high school, Work Experience - each position should be listed separately, Certificates & Licenses, Skills).
Yes No
02
Do you have demonstrated experience processing personnel actions in a Human Resource Information System (HRIS) such as BEACON?
Yes No
03
How many years of office assistant / secretarial experience do you have?
Less than 2 years. More than 2 years, but less than 5 years. More than 5 years, but less than 10 years. More than 10 years.
04
What is your highest level of completed education?
Master's Degree Bachelor's Degree Associate's Degree High School or GED Diploma None
Required Question
$37,782.00 - $66,120.00 Annually Location :
Pamlico County, NC Job Type:
Permanent Full-Time Job Number:
25-09861 INST 60058174 Department:
Adult Correction Division:
Operations Opening Date:
08/13/2025 Closing Date:
8/20/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist I Position Number:
60058174 Salary Grade:
NC08
Description of Work This position is located at Pamlico Correctional Institution, a medium security prison in Bayboro, NC. Join a critical administrative team supporting approximately 150 staff in a correctional environment. As an Administrative Specialist I at Pamlico, you'll provide essential HR and administrative support across a complex institutional environment. This position reports directly to the Administrative Specialist II and will serve as backup to the Administrative Associate II, providing administrative support by performing Human Resources duties to include, but not limited to, the following:
Leave & Time Administration - Initiate, track, and manage Leaves of Absence (LOA), Family Medical Leave (FML), and retirements/separations. Administer worker's comp claims: complete logs, summaries, and follow-up documentation. Enter, audit, and correct employee time using FIORI/BEACON payroll system; address discrepancies and guide staff on leave/time policies.
Recruitment & Onboarding:
Coordinate with hiring managers: schedule interviews, prepare employment packets, conduct criminal background checks (DCI Certification required must be obtained within 6 months of hire), and help with salary administration. Facilitate new hire orientation, benefit enrollment, and communicate policy details to applicants and current employees.
Employee Communications:
Serve as a knowledgeable resource on time, leave, benefits, and separation/retirement processes. Assist employees through processes with discretion and clarity.
Documentation & Compliance: M aintain confidential paper and electronic HR records, logs, and reports. Ensure compliance with ACA standards and DPS protocols. Prepare periodic reports related to leave utilization, compensation, and recruitment metrics.
Independent Workflow: After training, perform all duties with minimal supervision, prioritizing tasks to meet institutional needs.
Excellent communication-able to distill policy information and guide employees and applicants of diverse backgrounds. Detail-oriented with strong analytical and organizational skills under time-sensitive conditions. Able to process confidential employee records and maintain compliance with regulations and institutional policies.
This is a full-time position with State Benefits.
Note to Current State Employees
:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies Effective July 01, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants. Management Preferences:
documented experience of personnel management.
Documented knowledge of the computer software Microsoft Office. Documented knowledge of Integrated Payroll System Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See
https://oshr.nc.gov/experience-guide
for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information Come Join Us To Make A Difference! Department of Adult Correction
is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation & Reentry. The Division of Institutions
employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close. The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody. The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions Per NC General Statute 143B-972.1
,
applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back") This is in addition to submitting fingerprints during the application process. If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Vickie Shaw at 252-214-6912. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education - including high school, Work Experience - each position should be listed separately, Certificates & Licenses, Skills).
Yes No
02
Do you have demonstrated experience processing personnel actions in a Human Resource Information System (HRIS) such as BEACON?
Yes No
03
How many years of office assistant / secretarial experience do you have?
Less than 2 years. More than 2 years, but less than 5 years. More than 5 years, but less than 10 years. More than 10 years.
04
What is your highest level of completed education?
Master's Degree Bachelor's Degree Associate's Degree High School or GED Diploma None
Required Question