Specialized Recruiting Group
Are you a detail-oriented administrative professional with a strong background in accounting support and construction office coordination?
Specialized Recruiting Group is hiring an
Administrative Assistant
to join our Rochester team. If you’re experienced in
bookkeeping, AP/AR, certified payroll, and using construction accounting software like ProContractor , this is your opportunity to make an immediate impact. Responsibilities Manage
accounts payable and receivable
transactions and monitor outstanding balances Maintain
accurate bookkeeping
records and assist with invoice entry and customer billing Prepare and submit
certified payroll reports
and state job site reports Coordinate with project managers and leadership to meet deadlines for billing, documentation, and submittals Maintain and organize
project files and documentation Serve as the point of contact for
vendors, customers, and internal teams Analyze and streamline administrative workflows for better efficiency Support general office functions including payroll submissions, reporting, and vendor management
Ready to make your application Please do read through the description at least once before clicking on Apply.
Qualifications 3–5 years
of experience in administrative support, office coordination, or bookkeeping High school diploma or GED required (Associate’s degree a plus) Construction or contractor industry experience
preferred Familiarity with
union payroll
and project-based work is a plus
Required Skills Hands-on experience with
ProContractor
or similar accounting systems (e.g., QuickBooks, Sage, Foundation, Viewpoint) Strong knowledge of
bookkeeping, invoicing, AP/AR, and certified payroll processes Proficient with Microsoft Office (especially Excel and Outlook) Excellent attention to detail, organizational skills, and communication abilities Ability to manage multiple priorities and work independently in a fast-paced setting
Preferred Skills Vendor coordination or contract management Familiarity with union labor environments and state-certified reporting Experience supporting project managers or senior leadership in construction
Specialized Recruiting Group is hiring an
Administrative Assistant
to join our Rochester team. If you’re experienced in
bookkeeping, AP/AR, certified payroll, and using construction accounting software like ProContractor , this is your opportunity to make an immediate impact. Responsibilities Manage
accounts payable and receivable
transactions and monitor outstanding balances Maintain
accurate bookkeeping
records and assist with invoice entry and customer billing Prepare and submit
certified payroll reports
and state job site reports Coordinate with project managers and leadership to meet deadlines for billing, documentation, and submittals Maintain and organize
project files and documentation Serve as the point of contact for
vendors, customers, and internal teams Analyze and streamline administrative workflows for better efficiency Support general office functions including payroll submissions, reporting, and vendor management
Ready to make your application Please do read through the description at least once before clicking on Apply.
Qualifications 3–5 years
of experience in administrative support, office coordination, or bookkeeping High school diploma or GED required (Associate’s degree a plus) Construction or contractor industry experience
preferred Familiarity with
union payroll
and project-based work is a plus
Required Skills Hands-on experience with
ProContractor
or similar accounting systems (e.g., QuickBooks, Sage, Foundation, Viewpoint) Strong knowledge of
bookkeeping, invoicing, AP/AR, and certified payroll processes Proficient with Microsoft Office (especially Excel and Outlook) Excellent attention to detail, organizational skills, and communication abilities Ability to manage multiple priorities and work independently in a fast-paced setting
Preferred Skills Vendor coordination or contract management Familiarity with union labor environments and state-certified reporting Experience supporting project managers or senior leadership in construction