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Otsuka Pharmaceutical Co., Ltd

Senior Manager, Accounting Operations

Otsuka Pharmaceutical Co., Ltd, Palo Alto

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Senior Manager, Accounting Operations

Apply remote type Onsite locations Palo Alto time type Full time posted on Posted 30+ Days Ago job requisition id R9215

At Recor Medical, we are pioneering Ultrasound Renal Denervation (uRDN) therapy to treat hypertension, the leading cardiovascular risk factor in the world. With our Paradise uRDN System, we’re on a mission to provide the millions of people who suffer from hypertension with a non-drug and minimally invasive option to lower their blood pressure. Join us on our journey and make a meaningful impact on the lives of people around the globe.

Position Summary

The Accounting Operations Sr. Manager will be responsible for developing and supervising the AP and Payroll functions. The position will have responsibility for reviewing and ensuring accurate accounting for the company’s payroll, expense reimbursement, and third-party vendor payments.

Responsibilities and Duties

  • Lead the day-to-day activities for full cycle U.S. Accounts Payable processing

  • Ensure the timely invoicing of customers according to contract terms, including any applicable discounts and penalties

  • Review bi-weekly payroll cycle and ensure that headcount and compensation changes are properly reflected, and ensure accurate posting to the GL

  • Support Fidelity 401K program accounting and reporting, as well as annual bonus, and the company’s long term incentive program.

  • Supervise the AP and Payroll, and develop the skills of team members

  • Head administrator for the company’s Concur employee expense reimbursement system

  • Primary point of contact for the company’s P-card and T&E card provider and head administrator for company credit card programs

  • Respond to employee inquiries regarding vendor payments and expense reimbursements

  • Respond to audit requests and prepare deliverables

  • Respond to vendor inquiries and provide updates on payment status

  • Review check runs, ACH payments, and wire transfers for third party vendors

  • Ensure that unposted invoices are properly accrued for at month end

  • Develop and document policies and procedures that promote consistency and scalability for the accounting department

  • Review and approve payroll accrual, benefits accrual, PTO accrual and other employee expense related journal entries

  • Respond to inquiries from employees about salaries, wages, and other questions regarding our payroll system, and follow up on discrepancies until resolved

  • Follow up with internal requestors, approvers, and finance personnel to clear bottlenecks in the procure to pay process

  • Collaborate with international colleagues to ensure consistency and share best practices

  • Be a service provider to the organization, facilitating all outgoing payments for the company while ensuring compliance with policies and accounting standards

  • Become an expert at using the company’s ERP system to leverage its capabilities to maximum efficiency and best use

  • Develop a medium to long-term roadmap for the AP and Payroll functions, including technology improvements and resource requirements

  • Drive implementation of process improvements and best practices

  • Ad hoc requests from management, and support of the broader accounting / finance organization as needed.

Requirements

  • Bachelor's degree in business or accounting required, CPA/ Public Accounting experience preferred

  • Proven experience overseeing the AP and Payroll functions in a fast-paced environment

  • Ability to deal sensitively with confidential material

  • Impeccable integrity and ability to apply good judgement

  • Exceptional multitasking and organizational skills

  • Collaborative team player with excellent communication skills

  • Highly detail oriented with ability to summarize information succinctly for upper management

  • Experience using a complex ERP system required, NetSuite and QAD preferred

  • ERP implementation experience is a plus

  • Experience with ADP Workforce Now and/or WorkDay preferred

  • Coupa implementation experience preferred

  • Experience with Concur expense reimbursement and administration preferred

  • Proficiency with MS Office applications

Salary Range : $165,000.00 - $195,000.00 (Annual Base Salary)

The successful candidate's starting base pay will be determined based on job-related skills, experience, qualifications, work location and market conditions. The expected base pay range for this role may be modified based on market conditions.

Equal Employment Opportunity
At Recor Medical, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.

Respecting your privacy is an essential part of the Company’s privacy program and we are committed to the proper handling of Personal Information collected or processed in connection with an Applicant’s application for employment, a Contract Worker’s work, or a Former Employee’s employment at Recor. Refer to our Applicant, Contract Worker & Former Employee Privacy Policy for more detail information.

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